Six Mile Regional Library District Board of Trustees met Tuesday, Aug. 9.
The seven members of the board are charged with setting library policies, hiring a library administrator, adopting an annual library budget and authorizing library services.
Here are the minutes as provided by Six Mile Regional Library District:
Board Meeting Minutes August 9, 2016 2001 Delmar Ave, Granite City, IL 62040
Summary of Selected Motions
Six Mile Regional Library District
Education Information instruction
Agenda Item Motion Result
Call to order at 7:02 P.M.
2 Approve the agenda without additions and corrections. Approved
3 Approval of Minutes -July 12, 2016 board meeting. Approved
4a Approve Payment of Bills - July 2016 in the amount of $174,657.87 Roll call-Approved
4b Approve financial statements - July 2016. Roll call-Approved
7a Congratulate Mary Jo Akeman as Illinois Trustee of the Year and Tina Hubert as Illinois Librarian of the Year. Roll call-Approved
7b Change the date for closing the library for staff development from Friday, September 16, 2016, to Friday, May 12, 2017. Roll call-Approved
10a Approve the FY2017 working budget as presented. Roll call-Approved
13 Adjournment of the board meeting at 8:17 P.M. Approved
Call to Order
President Hutchings called the meeting to order at 7:02 P.M.
Members Present:
Mr. Chris Hutchings President, Ms. MaryJo Akeman Vice President, Ms. Deborah von Nida Secretary, Ms. Mary Whitehead Treasurer, Ms. Janeisenburg Trustee, Ms. Linda McDonnell Trustee, Ms. Mary Trimmer Trustee Others Present:
Ms. Tina Hubert, Executive Director, Ms. Juliette Douglas, Deputy Director, Mr. Tallin Curran, IT & Facilities Manager, Kari Fischer, Administrative Assistant
Additions and Corrections to the Agenda
Motion: von Nida Second: lisenburg APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS Motion Carried.
Trustee McDonnell entered the meeting 7:04 PM
Approval of Minutes
Motion: Isenburg Second: Trimmer
APPROVE THE MINUTES OF THE JULY 12, 2016 REGULAR BOARD MEETING AS CORRECTED,
Motion Carried.
Financial
a. Approve Payment of Bills
Motion: von Nida Second: McDonnel
APPROVE THE INVOICES FOR PAYMENT AS PRESENTED: JULY 2016 N THE AMOUNT OF $174,657.87
Roll Cal:
Ms. Akeman Yes Ms. Trimmer Yes Mr. Hutchings Aye Ms. Von Nida Yes Ms. Isenburg Aye Ms. Whitehead Yes Ms. McDonnell Yes
Motion carried.
b. Approve Financial Statements
Motion: WOn Nida Second: Whitehead ACCEPT THE FINANCIAL STATEMENTS FOR JULY 2016 ASPRESENTED, Roll Call:
Ms. Akeman Yes. Trimmer Yes Mr. Hutchings Aye Ms. Von Nida Yes Ms. Isenburg Aye Ms. Whitehead Yes Ms. McDonnell Yes
Motion Carried,
Open Forum - None
Communications
Copies of Lincoln Place Heritage Festival registration and program advertisement forms
Copy of letter from ISL requesting financial audits of the library for the period of June 1, 2013 through the completion date of our Public Library Construction Act grant award
Copy of thank you letter from Jay Hoffman for Our Support for the U.S. steel industry
Copy of letter from the County Clerk's office regarding the 2017 Consolidated Election and the verification of trustees and their terms on file
Copy of the letter sent to Director Hubert from the Illinois Library Association congratulating her on being selected as the 2016 recipient of the Librarian of the Year Award
Copy of email from Libraries of Illinois Risk Agency regarding the Illinois Liquor Control Act Copy of email to Joe Juneau regarding the library including information about the Community benefit of his Wetlands/trees project on Our website
Copy of communications between Director Hubert and Associate Director Branch McGee Copy of request submitted for a "Get to know me.- The Metro-East. I live here. I love it."bench
Copy of registration form for the Nicol Foundations 2016 CEO Empowerment Day
Copy of Important Dates and the names and photos of the Granite City CEO class of 2017 which will meet at the Delmar Avenue library for the first quarter of the school year
Copy of the ad purchased in the United Congregations of the Metro-East program
Copy of the Chamber of Commerce of Southwestern Madison County's Shine the Light Award ballot On which Director Hubert a nominee
Copy of thank you letter from the Public Library Association for the early adoption of Project Outcome
Copies of SMRLD items appearing in local media
11 Incident Reports
1 Banned Patron Letters
7. Director's report of the library
Open non-union positions were discussed by senior management and in view of the district's needs the decision was made to hire two full-time Research Librarians
IT and Facilities staffing needs continue to be evaluated
Director Hubert made a presentation at the Old Grads Party regarding the resurrection of the Granite City Area Community Foundation
Director Hubert presented a narrative description of activates of the Granite City Area Community Foundation
The words "Quite Study" will be removed from the History Room's window to better align with the actual use of the room
FY 2016 statistical compilation
The library has provided the 2017 CEO Class with investor decals
Governance Model presented by Pat Wagner during illinois Heartland Library System training attended by Director Hubert was discussed
The Adult Services Library Department Assistant will be retiring which will result in the evaluation of several positions
a. ILA2016 Awards SMRLD Recipients
Motion: McDonnel Second: von Nida
CONGRATULATE MARYJO AKEMAN AS ILLINOIS TRUSTEE OF THE YEAR AND TINA HUBERT AS
ILLINOS LBRARIAN OF THE YEAR.
Motion Carried.
b. Staff Development Day
Motion: Akeman Second: Whitehead
CHANGE THE DATE FOR CLOSING THE LIBRARY FOR STAFF DEVELOPMENT FROM FRIDAY, SEPTEMBER 16, 2016 TO FRIDAY MAY 12, 2017.
Roll Call:
Ms. Akeman Yes MS. Trimmer Yes Mr. Hutchings Aye Ms. von Nida YesMs. Isenburg Aye Ms. Whitehead Yes Ms. McDonnel Yes
Motion Carried.
8. Reports of Standing Committees
a. Personnel Committee (von Nida, McDonnell, Whitehead)
b. Book and Public Relations Committee (Isenburg, von Nida, McDonnell)
A more complete history of the library Will be included on the new Website
C. Buildings, Grounds, & Equipment Committee Akeman, Whitehead, Hutchings)
Mr. Curran discussed the Ongoing elevator and humidity issues
d. Finance Committee Akeman, von Nida, Isenburg, McDonnell)-None
e. Planning & Development Committee (Hutchings, Isenburg, McDonnell, Akeman)
i. Strategic Planning- None
9. Reports of Special Committees
a. Friends Group Committee Report: None
10. Unfinished Business
a. Fiscal Year 2016-2017 Working Budget
Motion: Trimmer Second: Akeman APPROVE THE FY2017 WORKING BUDGET AS CORRECTED.
RoII CaII:
Ms. Akeman Yes MS. Trimmer Yes Mr. Hutchings Aye Ms. Von Nida Yes Ms. Isenburg Aye Ms. Whitehead Yes Ms. McDonnell Yes
Motion Carried.
11. New Business
a. Combined Budget & Appropriations Ordinance
o Director Hubert presented the Combined Budget & Appropriations Ordinance in detail for consideration
before it is presented for approval at the September 13, 2016 Regular Board Meeting
12. Board Orientation
a. Roberts Rules of Order review
o Trusteelsenburg requested that roll Call Votes be recorded in the minutes as spoken rather than the
general affirmative of "yes"
13. Adjournment
Motion: Trimmer Second: von Nida THAT THE MEETING BE ADJOURNED AT 8:17 P.M.
Motion Carried.
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