Six Mile Regional Library District Board of Trustees met Sept. 13 to approve financial statements.
Here is the meeting's agenda, as provided by the boad:
Combined Budget & Appropriations
Ordinance 2016-01
Public Hearing Minutes
September 13, 2016
2145 Johnson Road, Granite City, IL 62040
SixMile
Regional Library District
Education ? Information ? Instruction
Summary of Selected Motions
Agenda Item Motion Result
1 Call to order at 7:00 P.M.
3 Adjournment of the board meeting at 7:09 P.M. Approved
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SMRLD 9/13/2016
1. Call to order
Members Present:
President Hutchings called the meeting to order at 7:00 P.M.
Members Absent:
Others Present:
Mr. Chris Hutchings
Ms. MaryJo Akeman
Ms. Mary Whitehead
Ms. Jane Isenburg
Ms. Linda McDonnell
Ms. Mary Trimmer
President
Vice President
Treasurer
Trustee
Trustee
Trustee
Ms. Deborah von Nida Secretary
Ms. Tina Hubert Executive Director
Ms. Juliette Douglas Deputy Director
Mr. Tallin Curran IT & Facilities Manager
Ms. Kaii Fischer Administrative Assistant
2. Open Forum
Director Hubert read the Combined Budget & Appropriations Ordinance out loud. There was no public comment.
3. Adjournment
Motion: McDonnell Second: Trimmer
THAT THE HEARING BE ADJOURNED AT 7:09 P.M.
Motion carried.
Christopher Hutchings
Board of Trustees President
Deborah von Nida
Board of Trustees Secretary
n
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SMRLD 9/13/2016
Board Meeting Minutes
September 13,2016
2145 Johnson Road. Granite City, IL 62040
SixMile
Regional Library District
Education ? Infonnation ? Instruction
Summary o:^Selected Motions
Agenda Item Motion Result
1 Call to order at 7:09 P.M.
2 Approve the agenda without additions and corrections. Approved
3 Approval of Minutes -August 9, 2016 board meeting. Approved
4a Approve Payment of Bills-August 2016 in the amount of $169,598.35 Roll call-Approved
4b Approve financial statements - August 2016. Roll call-Approved
7a Move to make it a practice to discuss in an open meeting legally required
information prior to any non-union IMRF retirement.
Roll call-Approved
7b Support administrative decisions regarding library support and relief for
displaced workers.
Roll call-Approved
8c Enter closed executive session to discuss pending litigation pursuant to
section 5 ILCS 120 2 (c) 11 at 7:58 P.M.
Roll call-Approved
8c Return to Open Session at 8:05 P.M. Roll call-Approved
10a Approve Ordinance 2016-01 Combined Budget & Appropriations Ordinance
for the fiscal year beginning July 1, 2016, and ending June 30, 2017.
Roll call-Approved
11a Accept the Illinois Public Library Annual Report for the fiscal year starting
July 1, 2015, and ending June 30,2016, filed in accordance with 75 ILCS
16/30-65, as accurate and correct.
Roll call-Approved
lib Approve Ordinance 2016-02 annual Bond Levy Abatement Ordinance to
abate property tax collection for general obligation bonds, series 2013, of the
Six Mile Regional Library District.
Roll call-Approved
lie Support administrative decisions regarding a library facilities consultant. Roll call-Approved
12a Accept the EDGE Impact Initiative Report in compliance with Illinois State
Library FY 2017 Illinois Public Library Per Capita and Equalization Grants
requirements.
Roll call-Approved
13 Adioumment of the board meeting at 8:38 P.M. Approved
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SMRLD 9/13/2016
1. Call to order
Members Present:
Members Absent:
Others Present:
President Hutchlngs called the meeting to order at 7:09 P.M.
Mr. Chris Hutchlngs
Ms. MaryJo Akeman
Ms. Mary Whitehead
Ms. Jane Isenburg
Ms. Linda McDonnell
Ms. Mary Trimmer
President
Vice President
Treasurer
Trustee
Trustee
Trustee
Ms. Deborah von NIda Secretary
Ms. Tina Hubert
Ms. Juliette Douglas
Mr. Tallin Curran
Ms. Karl Fischer
Executive Director
Deputy Director
IT & Facilities Manager
Administrative Assistant
2. Changes to the Agenda
Motion: McDonnell Second: Trimmer
APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS.
Motion carried.
3. Public Comments- None
Approval of Minutes
Motion: McDonnell Second: Isenburg
APPROVE THE MINUTES OF THE AUGUST 9.2016 REGULAR BOARD MEETING AS CORRECTED.
Motion carried.
5. Financial
a. Approve Payment of Bills
Motion: McDonnell Second: Akeman
APPROVE THE INVOICES FOR PAYMENT AS PRESENTED: AUGUST 2016 IN THE AMOUNT OF
2.
Ms. Trimmer
Ms. von Nida
Ms. Whitehead
Yes
Absent
Yes
$169.598.35
Roll Call:
Ms. Akeman Aye
Mr. Hutchings Aye
Ms. Isenburg Aye
Ms. McDonnell Yes
Motion carried.
b. Approve Financial Statements
Motion: McDonnell Second: Trimmer
ACCEPT THE FINANCIAL STATEMENTS FOR AUGUST 2016 AS PRESENTED
Roll Call:
Ms. Akeman Aye
Mr. Hutchings Aye
Ms. Isenburg Aye
Ms. McDonnell Yes
Motion carried.
Ms. Trimmer
Ms. von Nida
Ms. Whitehead
Yes
Absent
Yes
Correspondence
• Copy of "Ordinance No 293" Establishing the Library in 1912
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SMRLD 9/13/2016
• Copy of Director Hubert's letter to City School District #9 Superintendent Greenwald and Honorable
Members of the Board "requesting blanket approval regarding the distribution of library information for
the 2016-2017 school year. In addition to the distribution of printed pieces about library services and
programs, we respectfully request approval for school visits by library personnel and direct
communication with teachers."
• Copy of email correspondence with Gallagher Basset regarding building appraisals for both locations
Copies of SMRLD items appearing in the media
Copy of a letter from the Illinois Comptroller's Office regarding the Comptroller Connect Internet Filing
(CCIF) application for the FY 2016 Annual Financial Report (AFR)
Copy of a letter from Brown & Crouppen requesting security or other video of an accident that
happened on or near our property
Copy of a thank you letter from Mississippi River Valley Regional Blood Center for the blood drive held
on Monday, August 15,2016
Copy of SMRLD's Dun & Bradstreet profile
Pontoon Beach Party at the Beach Program with SMRLD half page ad
5 Incident Reports
3. Director's Report
• Reserve-able tutoring table implemented on the main level of the Delmar Avenue location
a. PA 099-0646 Local Government Wage Increase Transparency Act effective 7/28/2016
Motion: Whitehead Second: McDonnell
MOVE TO MAKE IT A PRACTICE TO DISCUSS IN AN OPEN MEETING LEGALLY REQUIRED
INFORMATION PRIOR TO ANY NON-UNION IMRF RETIREMENT.
Roll Call:
Ms. Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. von Nida Absent
Ms. Isenburg Aye Ms. Whitehead Yes
Ms. McDonnell Yes
Motion carried.
b. Displaced Workers Support
Motion: McDonnell Second: Akeman
SUPPORT ADMINISTRATIVE DECISIONS REGARDING LIBRARY SUPPORT AND RELIEF FOR
DISPLACED WORKERS.
Roll Call:
Ms. Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. von Nida Absent
Ms. Isenburg Aye Ms. Whitehead Yes
Ms. McDonnell Yes
Motion cam'ed
c. Public Library District Board Trustee Election Filing Process - Election on April 4,2017
• Election packet pickup starts September 20,2016 at the Six Mile Regional Library District's
administrative offices, 2001 Delmar Avenue. Completed packets can be filed at the Six Mile Regional
Library District's administrative offices December 12-19,2016. Statement of Economic Interest must be
filed with the Madison County Cierk's Office and the receipt filed at the Six Mile Regional Library
District's administrative offices on or before December 19,2016.
4. Reports of Standing Committees
a. Personnel Committee [von Nida, McDonnell, Whitehead]
• Mr. McGee, Associate Director -Branch sick leave update "
b. Book and Public Relations Committee [Isenburg, von Nida, McDonnell]
c. Buildings, Grounds, & Equipment Committee [Akeman, Whitehead, Trimmer]
I. Elevators
Motion: Trimmer Second: Isenburg
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SMRLD 9/13/2016
ENTER CLOSED EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION PURSUANT TO SECTION 5
ILCS120 2fCni AT7:58P.M.
Roll Call:
Ms.Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. vonNlda Absent
Ms. Isenburg Aye Ms. Whitehead Yes
Ms. McDonnell Yes
Motion carried.
Motion: Whitehead
RETURN TO OPEN SESSION AT 8:05 P.M.
Roli Call:
Ms. Akeman Aye
Mr. Hutchings Aye
Ms. Isenburg Aye
Ms. McDonnell Yes
Motion carried.
Second: Trimmer
Ms. Trimmer
Ms. von Nida
Ms. Whitehead
Yes
Absent
Yes
d. Finance Committee [Akeman, von Nida, isenburg, McDonnell] - None
e. Planning & Development Committee [Trimmer, Isenburg, McDonnell, Akeman]
I. Strategic Planning- Director Hubert gave a summary report of the Community Conversations
5. Reports of Special Committees
a. Friends Group Committee Report: Met Tuesday, September 13,2016 at Delmar Avenue Training and
Events Room. The Patio Book Sale at the Johnson Road Branch is scheduled for Saturday, October 1,
2016 from 9 AM to Noon.
6. Unfinished Business
a. Combined Budget & Appropriations Ordinance 2016-01
Motion: Whitehead Second: McDonnell
APPROVE ORDINANCE 2016-01 COMBINED BUDGET & APPROPRIATIONS ORDINANCE FOR THE
FISCAL YEAR BEGINNING JULY 1.2016. AND ENDING JUNE 30.2017.
Roll Call:
Ms.Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. von Nida Absent
Ms. Isenburg Aye Ms. Whitehead Yes
Ms. McDonnell Yes
Motion cam'ed.
2. New Business
a. Illinois Public Library Annual Report (IPLAR)
Motion: McDonnell Second: Isenburg
ACCEPT THE ILLINOIS PUBLIC LIBRARY ANNUAL REPORT FOR THE FISCAL YEAR STARTING JULY 1.
2015. AND ENDING JUNE 30.2016. FILED IN ACCORDANCE WITH 75ILCS16/30-65. AS ACCURATE AND
CORRECT.
Roll Call:
Ms. Akeman Aye
Mr. Hutchings Aye
Ms. Isenburg Aye
Ms. McDonnell Yes
Motion carried,
b. Bond Levy Abatement
Ms. Trimmer
Ms. von Nida
Ms. Whitehead
Yes
Absent
Yes
Motion: Isenburg Second: Akeman
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SMRLD 9/13/2016
APPROVE ORDINANCE 2016-02 ANNUAL BOND LEVY ABATEMENT ORDINANCE TO ABATE PROPERTY
TAX COLLECTION FOR GENERAL OBLIGATION BONDS. SERIES 2013. OF THE SIX MILE REGIONAL
LIBRARY DISTRICT.
Roll Call:
Ms. Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. von Nida Absent
Ms. Isenburg Aye Ms. Whitehead Yes
Ms. McDonnell Yes
Motion carried.
c. Library Facilities Consultant
Motion: McDonnell Second: Whitehead
SUPPORT ADMINISTRATIVE DECISIONS REGARDING A LIBRARY FACILITIES CONSULTANT.
Roll Call:
Ms. Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. von Nida Absent
Ms. Isenburg Aye Ms. Whitehead Yes
Ms. McDonnell Yes
Motion carried.
12. Board Orientation
a. The EDGE Initiative Impact Report
Motion: McDonnell Second: Whitehead
ACCEPT THE EDGE IMPACT INITIATIVE REPORT IN COMPLIANCE WITH ILLINOIS STATE LIBRARY FY
2017 ILLINOIS PUBLIC LIBRARY PER CAPITA AND EQUALIZATION GRANTS REQUIREMENTS.
Roll Call:
Aye Ms. Trimmer Yes
Aye Ms. von Nida Absent
Aye Ms. Whitehead Yes
Yes
Ms. Akeman
Mr. Hutchings
Ms. Isenburg
Ms. McDonnell
Motion carried.
13. Adjournment
Motion: McDonnell Second:
THAT THE MEETING BE ADJOURNED AT 8:38 P.M.
Motion carried.
Isenburg
Christopher Hutchings
Board of Trustees President
Deborah von Nida
Board of Trustees Secretary
Page 7 of 7
SMRLD 9/13/2016
SIX MILE REGIONAL LIBRARY DISTRICT
2001 Delmar Avenue
Granite City, IL 62040
618-452-6238
Submitted for Payment:
September 2016
Accounts Payable: Checks 19692 -19721 $ 40,394.22
Accounts Payable: Bank of Edw Checks $ -
Issued Monthly Payments - Bank of Edw. Checking s 9,321.27
Issued Monthly Payments - Regions Bank Checking s 34,493.65
Payroll (Net Pay) $ 86,730.27
Payroll (Taxes & Deductions) s 38,147.95
TOTAL $ 209,087.36
10/6/2016
Stacy Bond/Accountant Date
Approved By:
Tina Hubert, Director ^ Date
/O-U-IC,
Chris Hatchings, President^ Date
Mary Whitehead, Treasurer Date
1
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