Village of Freeburg Board of Trustees met March 20.
Here is the minutes provided by the Board:
Call to Order: Mayor Seth Speiser called the Regular Board Meeting to order at 7:30 p.m., on Monday, March 20, 2017 in the Freeburg Municipal Board Room.
Pledge of Allegiance: Those present and the Board Members recited the Pledge of Allegiance.
Roll Call: Trustee Bert (Dean) Pruett-here; Trustee James (Mike) Blaies - here; Trustee Denise Albers - here; Trustee Mathew (Matt) Trout - absent; Trustee Ramon (Ray) Matchett, Jr. - absent; Trustee Elizabeth (Lisa) Meehling - absent; Mayor Seth Speiser-here; (4 present, 3absent) Mayor Speiser announced there is a quorum.
Exhibit A:
-Mayor Speiser stated we have the minutes of the previous Regular Board Meeting March 6, 2017 for approval.
Trustee Bert Pruett motioned to accept the minutes from the Regular Board Meeting Monday, March 6, 2017 and Trustee James Blaies seconded the motion. All voting aye, the motion carried.
Finance: None.
Treasurer's Report: Treasurer Bryan Vogel stated in front of everyone are the Treasurer's Reports for October, November and December 2016 to be reviewed.
Attorney's Report: Mayor Speiser stated there is not one for tonight. We have decided we are going to have a representive from the firm at every other committee meeting to save the village some money. Mayor Speiser said the committee meetings are when most of our questions are asked. You will not see an attorney here at the board meetings not unless we think it is necessary. The attorney will show up at the first committee meeting in April and the second meeting in May.
Exhibit B:
-ESDA Report: ESDA Coordinator Gene Kramer updated us on his ESDA Report.
1. Gene said we performed a refresher communications training with selected ESDA members.
2. Performed initial communications training in ESDA office for new ARES/Freeburg ESDA members.
3. Gene said he emailed all ESDA and Mayor and Trustees as well as all department heads concerning last week's storm system impacts.
4. Gene stated he did a follow up contact with Bryan Whitaker of County EMA concerning the programming status of our Motorola XTS5000 Starcom portables.
5. Gene said he contacted our LTN, and ESDA members on the upgraded first aid kit information from the American Redcross.
6. Gene said last thing on his ESDA report. We conducted Statewide Tornado communications test with the State EMA and schools. An error was found and corrected on back up tornado siren radio encoderby contacting Motorola Wireless communications.
Gene finished his ESDA report by letting us know what to expect with the upcoming weather. Gene said on Thursday between 4 a.m. to 6 a.m. a mix of snow and rain, on Friday we might see about 1% inches of rain and on March 27 we are looking at a possibility of severe weather we will keep a close eye on this.
Public Works Director John Tolan told Gene the siren by Saturn Terrace was not working, but the other one was.
Mayor Speiser complimented Gene on a great job he does here in Freeburg for us. No one around the surrounding area has anyone as reliable and trustworthy as Gene. We appreciate you Gene, and thank you for everything you do.
Reports and Correspondence: Village Zoning Administrator Gary Henning said he would like to say thank you to everyone in the office that helped him out while he was out for 5 weeks. He said he is doing better each day.
1. An agreement has been reached with Mark Moerchon on cleaning up his property. He has until the end of August to clean up the back and put up a fence.
2. An agreement has been made between Bonnie Waters and Jim Stout to have cars-trucks licensed by April 3, 2017 or Police will tag them to be towed. Gary said nothing has been done as of March 14".
3. An agreement was made with Bruce Brown to have the side and back yard cleaned up by April 3". He has loaded up a wagon full of junk, but it is still a mess as of March 14",
Village Zoning Administrator Henning said it looks like it is going to come down to where our police and attorney are going to have to get involved.
Public Participation:
1. Tony Miller wanted to say how dedicated Gene has been for so many years here in Freeburg. People don't realize how many lives he has in his hands that he has to take care of every day. They don't realize it until there is a tornado or a bad storm how he is up here taking care of everything. He does a fantastic job. Tony told Gene you are going to have to stay on forever, Tony said he would like to know where we are on our stop signs situation. Mayor Speiser asked him to come to the next streets committee meeting to talk about the issue.
Reports and Correspondence: None.
Exhibit D:
-Recommendations of Boards and Commissions: Mayor Speiser said the Combined Planning and Zoning Board met on March 14" to discuss the issue of adding the definition of limousine to the Zoning Code as well as allowing a limousine business as a special use in an agriculture district. There were two motions that were made to be sent to the Village Board for approval. Mayor Speiser stated Lee Smith from the Combined Planning and Zoning Board motioned to add the following definition of a limousine to the Zoning Code, “Any privately owned vehicle intended to be used for the transportation of persons for hire when the payment is not based on a meter charge, but is prearranged for a designated destination(s) and Mike Heap seconded the motion, all voting aye, this motion carried. And Kevin Groth motioned to allow a limousine business as a special use in an agriculture district and Lee Smith seconded the motion, all voting aye, this motion carried.
Trustee James Blaies motioned to accept the Combined Planning and Zoning Board recommendation to add limousine Service/Business definition to the Zoning Code as well as allowing a limousine business as a special use in an agriculture district and Trustee Bert Pruett seconded the motion. Roll Call: Trustee James Blaies- aye, Trustee Bert Pruett -aye; Trustee Denise Albers - aye; Mayor Seth Speiser - aye; Trustee Ramon Matchett, Jr. - absent; Trustee Mathew Trout - absent; Trustee Elizabeth Meehling-absent; (4 ayes, 0 nays, 3 absent). All voting aye, the motion carried.
Contracts, Releases, Agreements & Annexations: None.
Bids: None.
Exhibit E:
-Resolutions: Mayor Speiser stated, we have Resolution 17-07. A Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code.
Trustee Denise Albers motioned to adopt Resolution 17-07 by title only and Trustee James Blaies seconded the motion. ROLL CALL: Trustee Denise Albers- aye, Trustee James Blaies - aye, Trustee Bert Pruett -aye, Mayor Seth Speiser-aye, Trustee Ramon Matchett, Jr. - absent; Trustee Mathew Trout - absent; Trustee Elizabeth Meehling-absent; (4 ayes, 0 nays, 3 absent). All voting aye, the motion carried.
Exhibit F:
-Resolutions: Mayor Speiser stated, we have Resolution 17-08. A Resolution Adopting the FY 2018 Operating Budget.
Trustee Denise Albers motioned to adopt Resolution 17-08 by title only and Trustee Bert Pruett seconded the motion, Roll Call: Trustee Denise Albers - aye; Trustee Bert Pruett - aye; Trustee James Blaies -aye, Mayor Seth Speiser - aye, Trustee Ramon Matchett, Jr. - absent; Trustee Mathew Trout - absent; Trustee Elizabeth Meehling-absent; (4 ayes, 0 nays, 3 absent). All voting aye, the motion carried.
Ordinances: None.
Old Business: Mayor Speiser said we have a request from Officer Joel Boeving to extend 20 hours of unused vacation by April 13, 2017.
Trustee Bert Pruett motioned to grant Officer Joel Boevings request to extend 20 hours of unused vacation by April 13, 2017 and Trustee James Blaies seconded the motion. Roll Call: Trustee Bert Pruett -aye, Trustee James Blaies -aye; Trustee Denise Albers - aye: Mayor Seth Speiser-aye, Trustee Ramon Matchett, Jr. - absent; Trustee Mathew Troutabsent; Trustee Elizabeth Meehling-absent; (4 ayes, 0 nays, 3 absent). All voting aye, the motion carried.
New Business: None.
Appointments: None.
Committee Meeting Reports:
Exhibit G:
-Committee. As A Whole Meeting:
Mayor Seth Speiser called the meeting of Committee As A Whole to order at 6:00 p.m. on Monday, March 6, 2017.
The following items were talked about or discussed:
Mayor Speiser stated this meeting was to talk about the budget for the upcoming year. No one attended the meeting outside of the village members.
Exhibit H:
-Electric Committee Meeting:
Trustee James (Mike) Blaies called the meeting of Electric Committee to order at 5:30 p.m. on Wednesday, March 15, 2017.
Old Business:
1. Surplus Equipment: Trustee Blaies said we talked about surplusing a couple items. Trustee Blaies said Shane and John have been discussing the five old units in cold storage at the old power plant. Head Lineman Shane Krauss talked to Cody Hawkins from Mascoutah because he thought they surpluses their generators out. They had a guy come out to scrap them, and he got a percentage of the scrap. Shane suggested they could do it themselves over the winter.
New Business:
1. IMUA/IMEA Annual Conference & Trade Show: Trustee Blaies said they are combining the two conferences this time. Public Works Director John Tolan, Head Lineman Shane Krauss, Mayor Speiser and possibily Tyler will attend the conference.
2. Temporary Electric at the Park: Trustee Blaies said the park is looking at getting more power at the park for the homecoming.
Trustee Blaies said Mayor Speiser and Public Works Director John Tolan briefed us on the APPA Rally in Washington, D.C., that they attended. One of the topics that is a big nationwide issue is a pole attachment bill that is in Springfield right now.
Trustee Blaies said Public Works Director John Tolan reported the Prairie State representative gave an update on how things are going out there.
Trustee Blaies said we talked about the limousine business and a motion came out of the committee, this was passed earlier on the agenda under Recommendations of Boards and Commissions.
Mayor Speier stated they did meet the new person who will be replacing Doc from IMEA which is Stacy Wilson. She was there that night when we received our award.
General Concerns: Noic,
Exhibit I:
-Public Works Committee Meeting: (Trash/Water/Sewer)
Trustee Bert (Dean) Pruett called the meeting of Public Works Committee to order at 5:45 p.m. on Wednesday, March 15, 2017.
The following item or items were talked about or discussed:
Old Business:
1. Sewer Project: Trustee Pruett said, we discussed the ongoing sewer project going to the north. They will be replacing lines underneath the railroad tracks. Mayor Speiser said they did that today. Trustee Pruett said it should be 4 or 5 days until they are done.
2. Sewer issues/Sewer Fuel Odors: Trustee Pruett said, we recently had.7” of rain, there was very little odor and no complaints.
3. Radio Read Meters: Trustee Pruett stated, after switching meters out of the 117 there was 28 not reading. We went back and took care of the problem. Now all 28 meters read.
4. Shampoodles Lift Station: Trustee Pruett said they have the wire ordered for the lift station at Shampoodles.
New Business:
1. Rhutasel & Associates Outstanding Invoices: Trustee Pruett said there are little differences in the invoices. We will pay the ones that are correct for right now.
Trustee Pruett said they got the permit application for the West Apple Street extension and we are hoping this project should be done towards the end of summer.
Exhibit J:
-Public Property Committee Meeting: (Streets/Municipal Center/Pool/Parks & Recreation) Trustee Denise Albers called the Public Property Committee Meeting to order at 6:45 p.m. on Wednesday, March 15, 2017.
The following items were talked about or discussed under:
Pool: Old Business: None.
New Business:
1. Carl A. Barton PTO Spring Carnival Donation Request: Trustee Albers stated, the committee donated a 10-day pool pass for the Carl A. Barton PTO Spring Carnival.
Streets:
Old Business:
1. MFT/Ditch on North Main: Trustee Albers said, we discussed the ditch on North Main. Public Works Director John Tolan advised the easements have been signed.
Regarding MFT, we are looking to complete several projects including redoing the street in front of the post office, overlay the entrance to Village Hall and St. Clair, N. Main in front of Hoffarths. Concrete work will be done on Main Street by the firehouse, Hill Street by Gary's Restaurant where it's buckling. We plan to replace various culverts and the special project on Cherry/Apple.
2. Drainage Problem Areas/Stormwater Run-Off Trustee Albers said they worked on Potter Street cleaning out the ditch and riprapped it.
3. East Apple Issues: Trustee Albers said East Apple will be a special project under MFT this year.
4. Hill Mine Road Repair: This is still in the research stage.
5. Summer Hire: Trustee Albers said we placed an ad in the Freeburg Tribune for part-time summer help.
6. Spring Clean Up: Trustee Albers advised we are still looking for someone to take the used tires. John is going to check with Bruce from Shaffer's Tires and see if he can work with us on this.
Trustee Albers said at this time she would like to make a motion.
Trustee Denise Albers motioned to hire TWM to prepare the 2017 MFT Reports at a cost of $1,250.00 and Trustee Bert Pruett seconded the motion, Roll Call: Trustee Denise Albers - aye, Trustee Bert Pruett -aye, Trustee James Blaies - aye; Mayor Seth Speiser-aye, Trustee Ramon Matchett, Jr. - absent, Trustee Mathew Trout - absent; Trustee Elizabeth Meehling-absent; (4 ayes, 0 nays, 3 absent). All voting aye, the motion carried.
Trustee Albers said at this time she would like to make another motion.
Trustee Denise Albers motioned to accept the 2017 MFT Reports from TWM, Municipal Maintenance Estimate of Maintenance Cost in the amount of $141.533.85 of which $136,685.00 is the total Estimated Maintenance Cost and 84,845.85 is Preliminary Engineering Costs and Trustee Bert Pruett seconded the motion, Roll Call: Trustee Denise Albers - aye, Trustee Bert Pruett -aye, Trustee James Blaies - aye; Mayor Seth Speiser - aye, Trustee Ramon Matchett, Jr. - absent; Trustee Mathew Trout - absent; Trustee Elizabeth Meehling-absent; (4 ayes, 0 nays, 3 absent). All voting aye, the motion carried.
New Business: None.
General Concerns: None.
Upcoming Meetings:
Legal/Ordinance Committee Meeting - Wednesday, March 29, 2017 - 5:30 p.m.
Finance Committee Meeting - Wednesday, March 29, 2017 - 5:45 p.m.
Personnel/Police Committee Meeting - Wednesday, March 29, 2017 - 6:00 p.m.
Board Meeting-Monday, April 3, 2017-7:30 p.m.
Village Mayor & Trustees Comments:
Trustee Denise Albers - No thank you.
Village Clerk Jerry Menard - She would like to give her condolences to Mayor Speiser and his family on the loss of his nephew.
Trustee James (Mike) Blaies - He would like to give his condolences to Mayor Speiser on the loss of his nephew.
Trustee Bert (Dean) Pruett - Same here.
Staff Comments:
Public Works Director John Tolan-No thank you.
ESDA Coordinator Gene Kramer -No thank you.
Adjournment: Mayor Speiser called for a motion to adjourn the meeting.
Trustee Dean Pruett motioned to adjourn the meeting at 7:53 p.m. and Trustee Denise Albers seconded the motion. All voting aye, the motion carried.
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