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Carmi White County Community Unit School District 5 Board of Education met July 17.

Here is the minutes as provided by the board:

The regular meeting of the board of education of Carmi-White County Community Unit

District No. 5 was held on Monday, July 17, 2017, at Jefferson Attendance Center (new

building). The meeting was called to order by President Kelli M. Chapman at 7:00 p.m.

Recital of Pledge of Allegiance

The Pledge of Allegiance was recited by all present.

Those present were board members Chapman, Fulkerson, Hoskins, Mitchell and Scates.

Others present were Dr. Amy Dixon, Jefferson and Lincoln Attendance Centers principal and

administrator presiding over the board meeting in the absence of Superintendent Brad Lee;

Cynthia Hoskins, Brownsville Attendance Center principal; Bart King, junior high school

principal; Jarrod Newell, high school principal; Lacey Moore, elementary dean of students;

Robin Huggins, District Technology Director; Robert Lamp, FFA Sponsor; Rachel Blazier, unit

secretary; Scott Mareing, reporter at Carmi Broadcasting Co.; and Brandon Siegert, editor at The

Carmi Chronicle.

Consent Agenda Approved

Consent agenda items were presented to the board for its approval as follows:

1. Minutes of the June 19, 2017 regular board meeting.

2. Bids:

A. Gasoline and diesel bids

The district has sought bids for gasoline and diesel fuel for a one year

period from August 2017 through July 2018 and those bid returns are

summarized for the board’s perusal.

Last school year, the district accepted a low bid of $1.711/gallon from

Wabash Valley Service Company for unleaded gasoline and the low bid of

Wabash Valley Service Company of $1.905/gallon for bio diesel. During

the past two years, the school district used an average of 6,046 gallons of

gasoline and 20,298 gallons of bio-diesel fuel. This information may be

used to compare the attached firm bids submitted for the 2017-2018

school year.

It was recommended that the board accept the bid of Wabash Valley

Service Company for the one year period of August 2017 through July

2018 for unleaded plus gasoline, $1.686/gallon, and bio-diesel,

$1.898/gallon.

C. Support Staff Resignations

Jonathan Goemaat has submitted a letter of resignation as the Brownsville

Bus Aide effective June 22, 2017.

John E. Choate has submitted a letter of resignation as Assistant Junior

High School Baseball Coach effective immediately.

Kathleen Buchanan has contacted the building administrator that she

resigns as a Special Education Individual Aide at the Carmi-White County

High School effective immediately.

It was recommended that the board accept the letter of resignation of

Jonathan Goemaat as the Brownsville Bus Aide effective June 22, 2017,

the letter of resignation of John E. Choate as Assistant Junior High School

Baseball Coach effective immediately, and the resignation of Kathleen

Buchanan as a Special Education Individual Aide at the Carmi-White

County High School effective immediately.

Motion by Scates, second by Mitchell, that recommendations for consent

agenda items as follows:

1. Minutes of the June 19, 2017 regular board meeting

2. Gas and petroleum bids

3. Support staff resignations

be approved. Roll call vote: Fulkerson, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Chapman,

yes. Motion carried.

Bills Approved

An additional listing of bills that came in late was presented to the board for its review

and approval.

Motion by Hoskins, second by Chapman, that the bills for the month of June 2017 be

approved as listed. Roll call vote: Fulkerson, yes; Hoskins, yes; Mitchell, yes; Scates, yes;

Chapman, yes. Motion carried.

 Treasurer’s Report

The treasurer’s report for the month of June 2017 was read as follows: Education Fund,

$2,852,489; Building Fund, $555,409; Transportation Fund, $334,066; Municipal Retirement

Fund, $432,395; Imprest Fund, $7,554; Tort Fund, $243,l85; Debt Service Fund, $468,547;

Working Cash Fund, $317,490; Fire Prevention and Safety Fund, $184,702; and Capital Projects,

$729,284. Investments by Fund: Municipal Retirement Fund, $100,000.

Dr. Dixon reported that total deposits in the education fund were $889,632 for the month

of June 2017. The district received $398,212 in state aid payments, which are the last state aid

payments that the district will receive for 2016-2017. The district received $75,062 in the

transportation fund and $46,331 in 1% Sales Tax. The State still owes the district $591,033.

Motion by Fulkerson, second by Mitchell, that the treasurer’s report for the month of

June 2017 be approved as read. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes;

Fulkerson, yes; Chapman, yes. Motion carried.

Superintendent’s Report

Superintendent Lee reported the following items to the board:

1. Opening of School

The opening of school is less than one month away. August 14 and 15 will be

teacher institute and work days. On August 14, there will be a breakfast in the

high school cafeteria from 7:30-8:30 a.m. Board members are welcome to stop

by that morning. The first full day of school will be on Wednesday, August 16.

School will dismiss 50 minutes early the first week of school in order for younger

students to become acclimated and for staff to have some additional preparation

time during the busy first week.

Additional opening of school information will be provided to the media, a copy

which was attached for board member review.

2. Summer Maintenance Update

General building maintenance throughout the district is progressing well, as usual.

A special thank you was given to the custodial staff members in each building for

their work in preparation for the upcoming school year.

3. School Funding

There is a State budget for 2017-2018. Unfortunately, no mechanism is in place

to distribute State funds to public schools. SB 1 (the new funding formula)

passed both chambers but has been held up and currently talks have been broken

off. If something is not done in the near future, the district will not get its’

general state aid payments in August.

4. Technology Update

Work is progressing on a Chromebook agreement for the district’s new

Junior/Senior High School 1:1 technology initiative. This agreement will

contain rules and guidelines for appropriate use of the Chromebooks. Topics

included in the agreement include but are not limited to: Mission, Use of

Technology, Technology Fee, Agreement Terms, Identification, Proper Care and

Handling, Repairs, Insurance, Cases, Use of Chromebooks at School and/or

Home, etc.

The Acceptable Use Policy and Bullying Policy are included. Parents/guardians

and students must sign and return the CWC CUSD 5 AUP and the

Student/Parent Chromebook agreement before a Chromebook is issued to a

student. Students must attend an orientation to receive their Chromebook, case,

and all other accompanying equipment.

A copy of the Carmi-White County C.U.S.D. #5 Parent/Student 1:1 Technology

Initiative Chromebook Agreement 2017-2018 is included in the minutes.

5. FFA Annual Report

Robert Lamp, FFA Sponsor, reported to the board that each year the district

applies for a fundamental supplemental grant. New this year, the FFA Annual

Report must be reported to the board of education.

Mr. Lamp reported a synopsis of events that FFA participated in during the

2016-2017 school year. Starting in June 2016, the FFA Officers went to the

State Convention in Springfield. While there, they took a tour through the

Illinois Capitol building. In July, members participated in the Section 25

Livestock Fair. In September, members got to go and participate in the Land

Use Competition, where they placed third and also placed second in the tractor

driving contest. Members competed in a 3D archery shoot at Pope County.

In October, FFA made a float for Carmi’s Corn Day parade. FFA also put

together a day for the Brownsville students that involved fun activities and hay

rides. Members got the chance to harvest the FFA field. During Teacher

Appreciation Week, FFA had a pork chop feed for the teachers at Carmi-White

County High School. FFA also conducted a canned food drive with the student

council to help community members. FFA members attended a Green Hand

Workshop at Southern Illinois University and participated in a trap shoot.

Foundation awards are held in January. FFA members participated with one

member winning Section, District, and State. Members also participated in the

SIU Farm Bureau Acquaintance Day. FFA members attended a farm show in

February. The last week of February was FFA week which included various

activities for students. The Job Interview CDE was held in March. April had

live-stock judging for some members. Members also participated in the ag

business and ag mechanics contest, where they placed second in ag mechanics.

Some members participated in the bow shoot held at SIC in May where they

placed second as a team and had a first place individual.

The 2016-2017 school year consisted of many fun and educative activities for the

FFA. Members participated in many trips, had plenty of pork chop feeds, and

educated many students about FFA and agriculture.

White County Multi-Hazard Mitigation Plan

The Multi-Hazard Mitigation Plan (MHMP) is a requirement of the Federal Disaster

Mitigation Act of 2000 (DMA 2000). The development of a local government plan is required in

order to maintain eligibility for certain federal disaster assistance and hazard mitigation funding

programs. Approximately fourteen jurisdictions participated in the development of this MHMP

with the intendent of formally adopting the plan and subsequently fulfilling the requirements of

the DMA 2000. Each of the fourteen jurisdictions are to formally adopt a resolution.

It was recommended that the board of education adopt a resolution supporting the White

County Multi-Hazard Mitigation Plan.

Motion by Mitchell, second by Scates, that the board of education adopt a resolution

supporting the White County Multi-Hazard Mitigation Plan. Roll call vote: Hoskins, yes;

Mitchell, yes; Scates, yes; Fulkerson, yes; Chapman, yes. Motion carried.

Student Insurance Bids

The district utilizes Bushue Human Resources to bid out the Blanket Student Accident

and Catastrophic Student Accident with a renewal date of 8/1/2017 and those bid returns are

summarized for the board’s perusal. After reviewing and evaluating all options, the proposals

from Gerber Life for both the Blanket and Catastrophic Student Accident would be the lowest

proposal. The premium reflects a savings of $11,850.53; which is 62.34% less than the expiring

plan.

It was recommended that the board of education accept the bid of $7,160.00 from Gerber

Life for both the Blanket and Catastrophic Student Accident beginning August 1, 2017.

Motion by Fulkerson, second by Hoskins, that the board of education accept the lowest

proposal from Gerber Life for both Blanket and Catastrophic Student Accident for $7,160.00

beginning August 1, 2017. Roll call vote: Mitchell, yes; Scates, yes; Fulkerson, yes; Hoskins,

yes; Chapman, yes. Motion carried.

Preliminary Budget FY18 to be Placed on Display/Public Hearing

Set

The FY18 preliminary budget summary, as well as the line item budget showing receipts

and expenditures in all funds, were presented for the board’s review. The budget will be on

display from now until final action set for the September 18 meeting in order to meet the

minimum thirty (30) day display requirements. There will be revisions in this preliminary

budget prior to the final adoption based on the final general state aid allocation, state and federal

grant awards, final auditing of the FY17 budget, and placement of any changes necessary

following the audit. This budget will be revised with more up-to-date figures prior to the budget

hearing in September.

Motion by Scates, second by Mitchell, that the FY18 tentative budget be accepted and

placed on display for a minimum of thirty (30) days and that the public hearing and adoption of

the 2017-2018 Carmi-White County Community Unit District No. 5 budget be set for the

September meeting of the Board of Education. Motion carried by unanimous vote.

Closed Session

Motion by Scates, second by Fulkerson, that the board meet in closed session at 7:28 p.m.

for purposes of discussing appointment, employment, compensation, discipline, performance, or

dismissal of an employee or officer. Roll call vote:

Motion by Chapman, second by Hoskins, that the board return to open session at 9:14

p.m. Motion carried by unanimous voice vote.

Closed Session Minutes Approved

Motion by Mitchell, second by Scates, that the board approve closed session minutes of

the June 19, 2017 regular board meeting of the board of education. Roll call vote: Hoskins, yes;

Mitchell, yes; Scates, yes; Fulkerson, yes; Chapman, yes. Motion carried.

Suzy Tomm Reassigned as a Special Education Classroom Teacher

from Lincoln Attendance Center to Jefferson Attendance

Center

Motion by Hoskins, second by Fulkerson, that Suzy Tomm be reassigned as a special

education classroom teacher from Lincoln Attendance Center to Jefferson Attendance Center for

the 2017-2018 school year to fill the vacancy created by the reassignment of Megan King. Roll

call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Fulkerson, yes; Chapman, yes. Motion

carried.

Bethany Scates Employees as a Prek Teacher

Motion by Fulkerson, second by Mitchell, that Bethany Scates be employed as a PreK

teacher at Washington Attendance Center for the 2017-2018 school year to fill the vacancy

created by the retirement of Milly Pate. Roll call vote: Mitchell, yes; Scates, yes; Fulkerson,

yes; Hoskins, yes; Chapman, yes. Motion carried.

Mike Zaranti Employed as 6th Grade Girls’ Basketball Coach

Motion by Mitchell, second by Hoskins, that Mike Zaranti be employed as the 6th Grade

Girls’ Basketball Coach for the 2017-2018 school year to fill the vacancy created by the

resignation of Ariana Watts. Roll call vote: Scates, yes; Fulkerson, yes; Hoskins, yes; Mitchell,

yes; Chapman, yes. Motion carried.

Cindy Colman Employed as the Junior High School Assistant

Softball Coach

Motion by Scates, second by Mitchell, that Cindy Colman be employed as the Junior

High Assistant Softball Coach for the 2017-2018 school year to fill the vacancy created by the

resignation of Chris Lucas. Roll call vote: Fulkerson, yes; Hoskins, yes; Mitchell, yes; Scates,

yes; Chapman, yes. Motion carried.

William Knight Approved as a Junior High School Volunteer

Assistant Baseball Coach

Motion by Hoskins, second by Chapman, that William Knight be approved as a junior

high school volunteer assistant baseball coach for the 2017-2018 school year. Roll call vote:

Fulkerson, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Chapman, yes. Motion carried.

Adam Cross Employed as a High School Science Teacher

Motion by Scates, second by Mitchell, that Adam Cross be employed as a high school

science teacher for the 2017-2018 school year to fill the vacancy created by the resignation of

Nealy Hamson. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Fulkerson, yes;

Chapman, yes. Motion carried.

Chris Lucas Approved as a High School Volunteer Volleyball

Coach for the 2017-2018 School Year

Motion by Fulkerson, second by Mitchell, that Chris Lucas be approved as a high school

volunteer volleyball coach for the 2017-2018 school year. Roll call vote: Hoskins, yes;

Mitchell, yes; Scates, yes; Fulkerson, yes; Chapman, yes. Motion carried.

Spud Egbert Approved as a High School Volunteer Football

Coach for the 2017-2018 School Year

Motion by Scates, second by Fulkerson, that Spud Egbert be approved as a high school

volunteer football coach for the 2017-2018 school year. Roll call vote: Scates, yes; Fulkerson,

yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.

Adjourn

Motion by Scates, second by Hoskins, that the meeting be adjourned at 9:20 p.m. Motion

carried by unanimous vote.

http://www.carmischools.org/images/pdf/minutes/julyregularmin.pdf