Six Mile Regional Library District Board of Trustees met Tuesday, June 14.
The seven members of the board are charged with setting library policies, hiring a library administrator, adopting an annual library budget and authorizing library services.
Here are the minutes as provided by Six Mile Regional Library District:
Board Meeting Minutes June 14, 2016 2145 Johnson Road. Granite City, IL 62040
Regional Library District Education s Information s instruction
Summary of Selected Motions Agenda Item
Motion Result Call to order at 7:07 P.M.
2 Approve the agenda without additions and corrections. Approved
3 Approval of Minutes-May 10, 2016 board meeting. Approved
4a Approve Payment of Bills - May 2016 in the amount of $141,811.79 Roll call-Approved
4b Approve financial statements - May 2016. Roil call-Approved
11a President Trimmer appointed the nominating committee.
11b Approve the Resolution of Determination of Prevailing Wage Rates as presented in accordance with 820 ILCS 130/1. Roll call-Approved
11c President Trimmer named two people to the audit committee.
11d In order to pay the bills through June 20, 2016, the Business Office be authorized to close the books as of July 31, 2016, for the Fiscal Year ending June 30, 2016. Roll call-Approved
11e Authorize the payment of all usual and regular bills in the event the board of trustees is not able to meet, or a quorum is not present, during any regularly scheduled board meeting from July 1, 2016, through June 30, 2017. Roll call-Approved
13 Adioumment of the board meeting at 8:23 P.M. Approved
1. Call to order
Members Present:
Members Absent:
Others Present:
Vice President isenburg called the meeting to order at 7:07 P.M.
Ms. Mary Trimmer, Ms. Jane Isenburg, Mr. Chris Hutchings, Ms. Mary Jo Akeman, Ms. Linda McDonnell, Ms. Deborah von Nida, Ms. Mary Whitehead
Ms. Tina Hubert,Ms. Juliette Douglas, Mr. Tallin Curryn, Ms. Kari Fischer
President Vice President Secretary Treasurer Trustee
Trustee Trustee
Executive Director Deputy Director IT & Facilities Manager Administrative Assistant
2. Additions and Corrections to the Agenda
Motion: Akeman Second: Hutchings APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS. Motion carried.
3. Approval of Minutes
Motion: McDonnell Second: Akeman APPROVE THE MINUTES OF THE MAY 10.2016 REGULAR BOARD MEETING WITH CORRECTIONS. Motion carried.
4. Financial
a. Approve Payment of Bills
Motion: McDonnell Second: Hutchings APPROVE THE INVOICES FOR PAYMENT AS PRESENTED: MAY 2016 IN THE AMOUNT OF $141.811.79 Roll Call:
Ms. Akeman Yes
Ms. Trimmer Absent Mr. Hutchings Yes
Ms. von Nida Absent Ms. Isenburg Yes
Ms. Whitehead Absent Ms. McDonnell Yes Motion carried.
b. Approve Financial Statements
Motion: Hutchings Second: McDonnell ACCEPT THE FINANCIAL STATEMENTS FOR MAY 2016 AS PRESENTED. Roll Call:
Ms. Akeman Yes Ms. Trimmer Absent Mr. Hutchings Yes Ms. von Nida Absent Ms. Isenburg Yes Ms. Whitehead Absent Ms. McDonnell Yes Motion carried.
President Trimmer entered the meeting 7:16 P.M.
5. Open Forum - None
6. Communications
10 Incident Reports
2 Banned Patron Letters
Thank you from Granite City CEO program for the library's support
Letter to Ambassador Froman and Secretary Pritzker in support of the US Steel Corporation's recently filed Section 337 petition under the U.S. Tariff Act
Thank you from Linda Aud to Director Hubert for being a continuing asset to the community
Thank you from Ryan Matthews. Dimond Brothers Insurance, for the meeting and assistance with local photos
Follow up letter from Tracy Lesiak, Gallagher Bassett, regarding the Supervisory Accident Investigation and Workplace Harassment and Discrimination Training she presented
Announcement from the Nicol Foundation regarding the CEO Empowerment Day scheduled for Friday, October 21,2016, at the Gateway Convention Center in Collinsville, IL
Printouts from Facebook highlighting recent popular posts
Letter regarding the new Director of CARLI, Anne Craig (former State Library Director)
7. Director's report of the library
MaryJo Akeman awarded Illinois Library Association (ILA) 2016 Trustee of the Year
ILA Conference is Monday, October 17 through Thursday, October 20 in Rosemont, Illinois
One staff member will be taking advantage of the tuition reimbursement program this year
One staff member's SO®" anniversary with the library will be celebrated with a cake and gift from the staff
One Library Aide has resigned her position
Ms. Erica Hanke-Young has been promoted to Youth Services Manager
Letter to Korte & Luitjohan Inc.; Trivers Associates; Jason Combs, P. E. Sitton Construction Solutions; and Custom Home Elevators of St. Louis Inc. regarding the defective performance of the two-stop and three-stop elevators
Notice of Petition to Annex Tenitory to the City of Granite City, Illinois
3M Cloud Library eBook consolidation
8. Reports of Standing Committees
a. Personnel Committee [von NIda, McDonnell, Whitehead] - None b. Book and Public Relations Committee [isenburg, von Nida, McDonneii] - None c. Buildings, Grounds, & Equipment Committee [Akeman, Whitehead, Hutchings] - None d. Finance Committee [Akeman, von Nida, Isenburg, McDonnell] - None
Director Hubert stated that the intemal budget building process for the upcoming fiscal year has begun e. Planning & Development Committee [Hutchings, Isenburg, McDonnell, Akeman]
i. Strategic Pianning
Based on the five Community Conversations along with the conversations held with staff and board members Director Hubert presented a library chronology and preliminary thoughts for updating the strategic plan.
9. Reports of Special Committees
a. Friends Group Committee Report: The annual book sale was held at the Ice Rink June 2-4,2016. The Friends of the Library are graciously paying for all of the Youth Services Summer Reading performers.
10. Unfinished Business-None
11. New Business
a. Election of Officers- appointment of nominating committee President Trimmer appointed the following as the nominating committee Ms. Jane Isenburg Vice President Mr. Chris Hutchings Secretary Ms. MaryJo Akeman Treasurer
b. Prevailing Wage Resolution 820 iLCS 130/1
Motion: Akeman Second: Hutchings APPROVE THE RESOLUTION OF DETERMINATION OF PREVAiLiNG WAGE RATES AS PRESENTED IN ACCORDANCE WITH 820 ILCS 130/1. Roll Call:
Ms. Akeman Yes Ms. Trimmer Yes Mr. Hutchings Yes Ms. von Nida Absent Ms. Isenburg Yes Ms. Whitehead Absent Ms. McDonnell Yes Motion carried. c. Appointment of committee to audit minutes of board meetings for the 2015-2016 fiscal year after the June 2016 minutes are approved at the next regular board meeting. President Trimmer named the following two people to the audit committee.
Mr. Chris Hutchings Secretary Ms. MaryJo Akeman Treasurer d. Establish Thirteenth Month for June 2016 bill payments
Motion: Hutchings Second: isenburg IN ORDER TO PAY THE BILLS THROUGH JUNE 20.2016. THE BUSINESS OFFICE BE AUTHORIZED TO CLOSE THE BOOKS AS OF JULY 31.2016. FOR THE FISCAL YEAR ENDING JUNE 30.2016. Roil Call:
Ms. Akeman Yes Ms. Trimmer Yes Mr. Hutchings Yes Ms. von Nida Absent Ms. Isenburg Yes Ms. Whitehead Absent Ms. McDonnell Yes Motion carried. e. Authorize payment of bills in the event of a month without a board meeting or quorum during FY2017
Motion: Hutchings Second: McDonnell AUTHORIZE THE PAYMENT OF ALL USUAL AND REGULAR BILLS IN THE EVENT THE BOARD OF TRUSTEES IS NOT ABLE TO MEET. OR A QUORUM IS NOT PRESENT. DURING ANY REGULARLY SCHEDULED BOARD MEETING FROM JULY 1.2016 THROUGH JUNE 30. 2017. Roll Call:
Ms. Akeman Yes Ms. Trimmer Yes Mr. Hutchings Yes Ms. von Nida Absent Ms. Isenburg Yes Ms. Whitehead Absent Ms. McDonnell Yes Motion carried.
12. Board Orientation
a. Bylaws Review -Possible revisions to the bylaws were discussed
13. Adjournment
Motion: Hutchings Second: Akeman THAT THE MEETING BE ADJOURNED AT 8:23 P.M. Motion carried.
Mary Trirmer
Board of Trustees President
Christopher Hutchings Board of Trustees Secretary
SIX MILE REGIONAL LIBRARY DISTRICT
2001 Delmar Avenue Granite City, IL 62040
618-452-6238
Submitted for Payment:
June 2016
Accounts Payable: Checks 19529 -19554 $ 27,168.79 Accounts Payable: Bank of Edw Checks $ Issued Monthly Payments - Bank of Edw. Checking $ 9,321.27 Issued Monthly Payments - Regions Bank Checking $ 50,624.48 Payroll (Net Pay) S 53,844.13 Payroll (Taxes & Deductions) $ 23,957.22
TOTAL
$ 164,915.89
7/7/2016 Stacy Bond, accountant
Date
Approved By:
Tina Hubert, Director
Mary Trimmer, President
Mary Jo Akeman, Terasurer
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