Harrisburg Public Library District Board of Trustees met Tuesday, June 14.
Here are the minutes as provided by Harrisburg Public Library Board of Trustees:
Board Meeting Minutes
June 14, 2016
The regular meeting of the Board of Trustees of the Harrisburg Public Library District was called to order by President Lynda Clemmons at 4:00 pm. Those in attendance were Trustees Lynda Clemmons, Janet Jones, Sally Wofford, Amy Brombaugh, Gary Jones and Joe Ewing. Also in attendance was Director Krystal Gulley and David Roth, a representative with Roth Signs of Herrin, Illinois. Absent was Trustee Leigh Leckron.
David Roth presented information and answered questions about the proposed awning for the south entrance.
Consent Agenda: The Statistics were pulled from the consent agenda and discussed with Director Gulley answering questions from the Trustees. Upon completion of the discussion of the Statistics, a motion was made by Trustee Janet Jones to accept the consent agenda. Motion carried on a roll call vote.
President’s Report:
- Thanked staff for their efforts in receiving $1800.00 Dollar General grant.
- Nancy Horan will not be able to be on the Cultural Arts Series, but will have Mr. Jamie Ford presenting “Hotel on the Corner of Bitter & Sweet” at noon September 21st at S.I.C.
- The next Brown Bags and Books will be June 22nd with Jennifer Johansson presenting adult coloring books.
- Noted that our Trustee, Gary Jones, has been appointed to the Heartland Regional Library Board.
- Our Policy Manual has no procedure for the installation of a new board member. With Amy Brombaugh being appointed to replace Trustee Mona Nelson, she will be on the Policy Committee with Trustee Janet Jones. They will review the manual and suggest changes that need to be made.
Committee Reports:
Building Committee: Trustee Ewing reported that the one reading chair that had been taken to Maggie’s Upholstery will be done the end of this week and if the workmanship is good the other four chairs will be taken to be recovered. There is nothing new to report from architect, John Baker. A building walk through will be scheduled with the full Building Committee soon.
Finance Committee: Nothing new to report.
Policy Committee: Nothing new to report.
As a possible fundraiser, Trustee Janet Jones suggested that we might want to look into holding mouse races. She noted that one organization raised over $14,000.00 with this event.
Roth Signs: After David Roth made his presentation, the Board agreed that we need an awning over the south entrance to cut down on the amount of water that is blown in the door when opened during a storm as the wet floor creates a liability risk for the Library due to a slip and fall hazard. A motion was made by Trustee Ewing to accept the bid of $4,395.00 for awning. The motion passed unanimously on a roll call vote.
Director’s Report:
- Reorganization of the board is done every two years and will be done next year.
- Prevailing Wage Ordinance 15/16-7 was presented to the Board. A motion was made by Trustee Wofford to pass the ordinance as presented. The motion passed unanimously on a voice vote.
- A motion was made by Trustee Wofford to have Trustee Ewing, as Secretary, placed on the signature card for the general account at Legency Bank. Motion passed unanimously on a voice vote.
- Review of closed sessions. On a motion by Trustee Wofford to keep the sessions closed, a voice vote passed the motion unanimously.
- The Library is experiencing problems with several of our air conditioning units and Mr. Alvey is having difficulty getting a repairman out due to hot weather. Trustee Ewing will work with him to resolve the problem.
- Director Gulley reported that the Library has a water leak in the basement causing the hot water to be shut off. Penrod Plumbing is working on it.
On a motion by Trustee Janet Jones, the meeting was adjourned at 5:26 pm.
Respectfully submitted by Trustee Joe Ewing, Sec.
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