Hamilton Public Library Board of Trustees met Tuesday, March 15.
Here are the minutes as provided by Hamilton Public Library:
Hamilton Public Library
Trustee Meeting
March 15, 2016
The Board of Trustees was held at 6:30 pm on February 16, 2016 at the library, Those present were President Jim Noble, Vice-President John Kolditz, Treasurer Cicily Knowles, David Morgan, Bob Schneider, Wanda Hansen, John Phillips, and Librarian Nancy Denton. The meeting was called to order at 6:37 pm by President Jim Noble.
MINUTES
The minutes of March 2016 were discussed. John P. moved to accept the March 15, 2016 minutes. David M. seconded. Motion passed.
BILLS
The bills for March 2016 were reviewed and discussed. John P. moved to pay the March 2016 bills. Cicily K. seconded.
REPORTS
Finance
Cicily K. moved to transfer $6000.00 from the Money Market account to the Main account to cover the March 2016 bills. John P. seconded. Motion passed.
Friends of the Library Report given by Librarian Nancy Denton
Feb 3rd held the jigsaw puzzle challenge at the library. Several teams participated; all had a good time.
April 16th from 1-3 pm during Library Week the 2nd annual Putt Putt Mini Golf will be held at the library. Friends of the Library are still seeking sponsors for each hole. So far, they have only heard back from Marine Bank and the Lions Club.
Friends has approximately 2000.00 i account and plan to meet weekly at this time, to get ready for the golf. Friends have offered to do janitorial services and volunteered John Kammerer to o snow removal for the library. Friends will be looking into what would be needed to start a Foundation for the library.
Librarian
Librarian Nancy Denton advised the Board that it would be better to change to MediaCom in July 2016 because we have uncollected e-rate monies with Frontier and explained.
Librarian Denton informed the Board of a meeting on Parliamentary procedure and how to be a productive board of Trustees being held on April 16th in Moline. The meeting is free. A sheet with the meeting information was passed around to the attending Board members.
She also discussed ways she has been considering to cut expenses since receiving the tentative new budget from the Budget Committee. This included: different staff hours, library hours for public access (recc. 2 days 9 am-5 pm, 2 days 11am-7 pm, and 2 hours on Saturday), will just use magazines from bank, an she will do the website. The Board instructed Librarian Nancy Denton to bring any staff budget recommendations, as well as her own, to the next budget meeting.
She also advised the board that all computers are now working.
Building and Grounds
Nothing to report.
Old Business
The Child Computer Policy and Technology Reports were unofficially tabled until next meeting.
Librarian Nancy Denton informed the Board that the new water heater was installed by Patterson Plumbing at a cost of $612. She stated she was advised to let the boiler go until it breaks down, Board instructed/recommended her to call Calvin Cox, have him check the boiler and inquire whether a pipe to the main room of the library would be possible/feasible in the future.
The next Budget Committee meeting was set for March 22 at 6 pm. at the library. Librarian Nancy Denton was to bring a copy of last year's city budget and last year's totals to the meeting.
New Business
President Jim N. reported City Hall had no ideas on how to increase revenues for the library. He informed the Board of a candidate in mind to replace Sara W. Ginger Harrison.
Vice President John K. suggested the library might consider a "Sponsor a Book" program. He explained the program and stated it could help keep book circulation current.
John K. resigned as Vice President; his family is moving to Missouri. John advised the Board of a potential replacement, John Wardwell, who could possibly start May 2016. John K. asked to be kept informed of how things were going with the library.
Adjournment
John P. moved to adjourn the meeting at 7:22 pm. Bob S. seconded. Motion passed.
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