Six Mile Regional Library District Board of Trustees met Tuesday, July 12.
Here are the minutes as provided by Six Mile Regional Library District:
Board Meeting Minutes
July 12. 2016
2001 Delmar Ave, Granite City, IL 62040
SixMile
Regional Library District
Summary of Selected Motions
Agenda Item Motion Result
Call to order at 7:08 P.M.
2 Approve the agenda without additions and corrections. Approved
3 Approval of Minutes -June 14, 2016 board meeting. Approved
4a Approve Payment of Bills - June 2016 in the amount of $164,915.89 Roll call-Approved
4b Approve financial statements - June 2016. Roll call-Approved
10a Accept the slate as presented and elect the officers by acclimation. Roll call-Approved
lla Approve Photography and Filming Policy as presented. Roll call-Approved
13 Adioumment of the board meeting at 9:14 P.M. Approved
1. Call to order
President Trimmer called the meeting to order at 7:08 P.M.
Ms. Mary Trimmer
Ms. Jane Isenburg
Mr. Chris Hutchings
Ms. MaryJo Akeman
Ms. Linda McDonnell
Ms. Deborah von Nida
Ms. Mary Whitehead
Ms. Tina Hubert
Ms. Juliette Douglas
Mr. Tallin Curran
Ms. Kari Fischer
2. Additions and Corrections to the Agenda
Motion: Isenburg Second: von Nida
APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS.
Motion carried.
3. Approval of Minutes
Motion: Isenburg Second: von Nida
APPROVE THE MINUTES OF THE JUNE 14.2016 REGULAR BOARD MEETING AS PRINTED.
Motion carried.
Treasurer Akeman entered the meeting 7:14 PM
4. Financial
a. Approve Payment of Bills
Motion: Hutchings Second: Akeman
APPROVE THE INVOICES FOR PAYMENT AS PRESENTED: JUNE 2016 IN THE AMOUNT OF $164.915.89
Roll Call:
Ms. Akeman Yes Ms. Trimmer Yes
Mr. Hutchings Yes Ms. von Nida Yes
Ms. Isenburg Yes Ms. Whitehead Yes
Ms. McDonnell Yes
Motion carried.
b. Approve Financial Statements
Motion: Hutchings Second: von Nida
ACCEPT THE FINANCIAL STATEMENTS FOR JUNE 2016 AS PRESENTED.
Roll Call:
Ms. Akeman Yes Ms. Trimmer Yes
Mr. Hutchings Yes Ms. von Nida Yes
Ms. Isenburg Yes Ms. Whitehead Yes
Ms. McDonnell Yes
Motion carried.
5. Open Forum - None
6. Communications
• Zinio emagazine subscriptions list
Postcard from retired Assistant Director Kampen from Barcelona. Spain
Program from the Granite City Rotary Ciub with the instillation of officers and directors including Director Hubert being installed as President Elect for 2016
Program from Illinois Heartland Library System Celebrating 5 Years of Moving Fonward including information about the new Members Matter Meetings
Copy of memo to staff regarding cell phone use
Copy of email from the Illinois Department of Labor regarding the Prevailing Wage Rate published in July 2015 remaining in effect
Copy of Lowenbaum Law engagement agreement to meet Department of Labor requirements
Copy of engagement agreement with Brian Konzen regarding the elevators issues
Copy of email communications regarding the elevator issues
Copy of thank you letter from the United State Steel Corporation for the Six Mile Regional Library
District's letter of support to the International Trade Commission
Copy of prominent local residents photos used during the Facebook contest promotion of the 100 Years of Granite City Yearbooks
Copies of SMRLD items appearing in local media
Copy incidents and reporting procedures
9 Incident Reports
3 Banned Patron Letters
7. Director's report of the library
• The Delmar Avenue renovation Errors and Omissions negotiations have begun
• Mr. Curran gave an update on the elevators and concrete ramp issues
• Deputy Director Douglas presented and update regarding the new health, dental and vision insurances
• Ms. Fischer explained the new Pokemon Go mobile app and how it utilizes both library locations
• Treasurer Akeman congratulated Director Hubert on being selected as the Illinois Library Association (ILA) 2016 Librarian of the Year
8. Reports of Standing Committees
a. Personnel Committee [von Nida, McDonnell, Whitehead]
• Mr. McGee is out on sick leave
• Ms. Meyer has resigned her position as full-time Research and Instruction Librarian
• The Staff has really stepped up to cover shortages
Book and Public Relations Committee [Isenburg, von NIda, McDonnell] - None
Buildings, Grounds, & Equipment Committee [Akeman, Whitehead, Hutchlngs] - None
Finance Committee [Akeman, von NIda, Isenburg, McDonnell] - None
Planning & Development Committee [Hutchlngs, Isenburg, McDonnell, Akeman]
Strategic Planning
• A draft of new strategic pian was presented and discussed.
9. Reports of Special Committees
a. Friends Group Committee Report: None
10. Unfinished Business
a. Election of Officers
• Vice President Isenburg presented the slate of officers
Mr. Chris Hutchlngs President
Ms. MaryJo Akeman Vice President
Ms. Deborah von Nida Secretary
Ms. Mary Whitehead Treasurer
Motion; Isenburg Second: von Nida
ACCEPT THE SLATE AS PRESENTED AND ELECT THE OFFICERS BY ACCLIMATION.
Roil Call:
Ms.Akeman Yes Ms. Trimmer Yes
Mr. Hutchings Yes Ms. von Nida Yes
Ms. Isenburg Yes Ms. Whitehead Yes
Ms. McDonnell Yes
Motion carried.
11. New Business
a. Photography and Filming Policy
Motion: McDonnell Second: von Nida
APPROVE PHOTOGRAPHY AND FILMING POLICY AS PRESENTED.
Roll Call:
Ms. Akeman Yes Ms. Trimmer Yes
Mr. Hutchings Yes Ms. von Nida Yes
Ms. Isenburg Yes Ms. Whitehead Yes
Ms. McDonnell Yes
Motion carried.
b. Fiscal Year 2016-2017 Working Budget
• Director Hubert presented the Fiscal Year 2016-2017 Working Budget in detail for consideration before
it is presented for approval at the August 9.2016 Regular Board Meeting
• Director Hubert shared with the board the AdvantageNews. July 11,2016, "GOP Logs Ruling on
Property Tax Cut Referendum" article regarding Madison County
12. Board Orientation
a. • What makes a great iibrary webinar reflection -Tabled
13. Adjournment
Motion: Isenburg Second:
THAT THE MEETING BE ADJOURNED AT 9:14 P.M.
Motion carried.
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