Frankfort Park District Board of commissioners met Tuesday, July 12.
Here are the minutes as provided by Frankfort:
FRANKFORT PARK DISTRICT BOARD OF COMMISSIONERS REGULAR MEETING TUESDAY, JULY 12, 2016
140 OAK STREET, FRANKFORT, IL 60423
MINUTES
1. CALL TO ORDER
President Barz called the meeting to order at 6:31 p.m.
2. ROLL CALL
PRESENT:
Commissioner Barz
Commissioner Reilly
Commissioner Farina
Commissioner Schedin
ABSENT:
Commissioner Feehery
Commissioner Ruvoli
Commissioner Rak
3. The Pledge of Allegiance was said.
4. APPROVAL OF THE AGENDA – Approved as presented.
5. CONSENT AGENDA - Minutes of the Regular Meeting of June 14, 2016, and Executive Session Meeting of May 10, 2016 were presented for approval.
Commissioner Reilly moved to approve the minutes of the following:
A. Regular Meeting Minutes of June 14, 2016
B. Committee Meeting Minutes of June 28, 2016
Motion seconded by Commissioner Farina. A roll call vote was taken.
Aye: (4) Reilly, Farina, Schedin, Barz
Nay: (0)
Abstain: (0)
Absent: (3) Rak, Feehery Ruvoli,
Motion approved.
6. APPROVAL OF BILLS
Discussion was held on the bills for Lau. Gina and Ryne will work towards transitioning this service and report back next month. Refunds were discussed.
Commissioner Reilly made a motion to approve payables in the amount of $197,942.45. Motion seconded by Commissioner Farina. There being no further questions or comments, a roll call vote was taken.
Aye: (4) Farina, Schedin, Reilly, Barz
Nay: (0)
Abstain: (0)
Absent: (3) Rak, Feehery Ruvoli,
Motion approved.
7. CITIZENS COMMENTS – Phil Simmons, Operation Playground, commented on the new Exercise Pod in Bingham Park and he has received favorable comments. He indicated that the organization is getting ready to get more involved with the garden project. Ideas and sketches will be brought to the Board.
8. COMMISSIONERS COMMITTEE ASSIGNMENTS
Buildings & Grounds Commissioner John Reilly
Finance Commissioner Margaret Farina
Recreation Commissioner Jaclyn Schedin
Public Relations Commissioner Katy Rak
Planning Commissioner Brian Feehery
Commissioner Farina suggested to expand the Finance Committee with quarterly public meetings.
9. PRESIDENT’S REPORT
President Barz discussed the letter that was published in the Frankfort Station regarding the Board’s decision to not pursue a referendum.
President Barz asked for an update on a parcel of land. Gina is waiting for clarification on the 700 acre parcel that was discussed. Part of it was annexed and the other part was pre-annexed.
It was noted that on May 22nd the Footlights Dance Troupe won a championship at the Legacy Dance Championships held at the Norris Cultural Arts Center in St. Charles.
President Barz and Gina Hassett will participate in the Legislative Golf Outing.
The IAPD convention date is January 19-22, 2017.
The Short Run on a Long Day and the 4th of July festivities were very well run and congratulations to the staff on a great job.
Gina will be looking for a committee member for LWSRA.
10. EXECUTIVE DIRECTOR REPORT
1. Executive Director Hassett noted the following from her written report:
The next committee meeting is July 26th
Meetings with various community groups and leaders are continues to introduce herself to them.
Refunds were issued for cancelled programs and participants. A copy of the breakdown was included in the commissioners’ packets
Interviews for the Athletic Supervisor position are taking place.
Our Office Assistant of eight years has resigned. A post for her replacement will be on the website and in the newspaper.
Staff met with a resident of the Sara Springs subdivision regarding the condition of the pond at Sara Springs Park. The residents proposed that they purchase an aerator to help improve the conditions. Staff is seeking proposals for units that would accomplish these goals. The pond has been treated.
A permit has been issued for the use of fields for a traveling soccer club at Sara Springs. Restrictions and guidelines are in place. Staff will evaluate the permit at the end of the season. Discussion was held.
Will County has recommend, to the State, approval for a property tax exemption for the land in the Com-Ed Easement at Commissioners Park.
CDC recommendations for Zika and West Nile virus have been posted in the lobby of the Founders Center on FaceBook and on the website.
The Village has not approved the signs for the Puent building. Discussion was held. Alternatives are being discussed and will be reported on at the next meeting.
12. COMMITTEE REPORTS
A. SPECIAL RECREATION – EXECUTIVE DIRECTOR HASSETT
a. Board meeting was today (07-12-2016).
b. Participation Report was included in commissioners’ packets.
c. Gina suggested that a SRA Committee be established.
B. FINANCE – COMMISSIONER FARINA/BUSINESS MANAGER KMAN
a. Financial fund balances, revenue and expenses were in the Boards packets.
b. Identified 3 goals to work towards for the coming year.
Ensure 2012-2013 thru 2016-17 Budgets are available to the public online in a free, downloadable format.
Inventory and draft a vehicle/equipment replacement plan this year in order to complete a capital plan within 12-18 months.
Expand the Finance Committee with the Chair and up to two appointed commissioners in order to review annual audit, budget and special projects. A public open meeting could be held quarterly. Discussion was held.
c. Concerns were raised about the SRA funds and suggestion was made to use them for an elevator for the Puent Building.
C. BUILDINGS AND GROUNDS REPORT – SUPT. STUNDINGS/COMMISSIONER REILLY
a. President Barz asked for a motion to approve a contract for roof repairs. Sandy gave an overview of the project and discussion was held. Commissioner Reilly made a motion to approve a contract with NIR Roofing in the amount of $15,000 for the Founders Center roof repairs. Commissioner Farina seconded the motion. There being no further questions or comments, a roll call vote was taken.
Aye: (4) Farina, Schedin, Reilly, Barz
Nay: (0)
Abstain: (0)
Absent: (3) Rak, Feehery, Ruvoli
Motion approved.
b. Spring Plantings – the staff enhanced several parks with perennials, shrubs and trees. More plantings in the Fall will be done.
c. Bark Park – the staff has been painting benches and tree markers and will be painting the signs. New drainage was constructed on the entry path and seems to be working after experiencing several heavy rains.
d. 4th of July - Team work helped to set up tents, tables and stage. The Maintenance Dept. did a great job.
e. The ponds have been sprayed.
f. Falcon Football – staff has been working on getting the field ready, practice starts July 25th
g. Old Stone playground – preparation is being done and plans being sought from playground equipment companies.
h. Storm Tree Services – Patrick Daly offered to hold a Pruning Class at one of our parks. He will be pruning the trees for free.
i. Baseball fence – There is a temporary fence that is too close to the football field at Main Park. Discussion was held.
D. RECREATION REPORT – SUPT. PROPER/COMMISSIONER SCHEDIN
a. The camps and summer programs are filled.
b. The Splash Park has been well attended in June and there have been numerous
Day Camp visits to Fort Frankfort which incorporate the Splash Park. It was suggested to post a sign for when it is rented out for a party.
c. The Short Run on a Long Day had 391 participants.
d. The 4th of July celebration was very well attended. Gina commended the staff on all the hard work they did to make the celebration a success.
e. The re-opening of Lincoln Meadows Park was held on June 20th with a park party.
f. Shaffer Park Party, sponsored by LWSRA, was held last night, July 11.
g. The July 13th Movies on the Green will be “Grease” at Breidert Green. A movie will be held at the Bark Park on July 15th featuring “Beethoven”.
E. PUBLIC RELATIONS REPORT - EXECUTIVE DIRECTOR HASSETT/COMMISSIONER RAK
a. Gina reported that a more consolidated way items are reported is in the works.
F. PLANNING REPORT – EXECUTIVE DIRECTOR HASSETT/COMMISSIONER FEEHERY
a. Property at RTE 45 and Laraway – Gina discussed with Towne Center Bank. This parcel’s original intent was retail. Staff advises to not pursue the sale of the property by holding a Referendum in the fall.
b. A meeting with Will County to discuss a joint venture has been rescheduled.
c. Rebating taxes on vacant property was discussed.
d. It was discussed how beneficial it is for the commissioners to attend the Village Board Meetings. Gina will locate the list.
13. ATTORNEY'S REPORT – None
14. UNFINISHED BUSINESS – None
15. COMMISSIONER COMMENTS/ANNOUNCEMENTS
Commissioner Schedin thanked the staff for all the hard work they did on the 4th of July.
Commissioner Farina complimented the staff on the Short Run on a long Day. She commented on the planting in the parks. She gave kudos to the pre-school camp staff.
Commissioner Reilly also thought the run was very successful. He commented that the
Exercise Pod is very good. He congratulated the staff on the 4th of July.
President Barz complimented Gina on how she is meeting with all of the Frankfort organizations to familiarize herself with the whole community.
13. EXECUTIVE SESSION - None
15. ADJOURNMENT - Commissioner Reilly moved to adjourn the Frankfort Park District Board of Commissioners monthly meeting of July 12, 2016 at 7:42 p.m. Motion seconded by
Commissioner Farina. Motion passed by a voice vote.
Respectfully submitted
Mary T. Strand
Board Minutes Secretary
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