SE Illinois News

The Frankfort Board of Commissioners met Aug. 9 to discuss improvements to the dugouts at Commissioners and Jackson Creek Parks.

Here is the meeting's agenda, as provided by the district:

FRANKFORT PARK DISTRICT

BOARD OF COMMISSIONERS REGULAR

MEETING TUESDAY, AUGUST 9, 2016

140 OAK STREET, FRANKFORT, IL 60423

MINUTES

1. CALL TO ORDER

Vice President Reilly called the meeting to order at 6:30 p.m.

2. ROLL CALL

PRESENT: Commissioner Reilly

Commissioner Farina

Commissioner Schedin

Commissioner Feehery

Commissioner Ruvoli

Commissioner Rak

ABSENT: Commissioner Barz

3. The Pledge of Allegiance was said.

4. APPROVAL OF THE AGENDA – Approved as presented.

5. CONSENT AGENDA - Minutes of the Regular Meeting of July 12, 2016, and Committee Meeting

of July 26 were presented for approval. Commissioner Reilly requested that each of the

documents be considered separately. It was noted that on page 4 of the Regular Minutes of July

12th that it should Commissioner Farina’s comments should read, ‘Short Run on a Long Day.”

Commissioner Farina moved to approve the minutes of the Regular Meeting

Minute of July 12, 2016 as amended and Motion seconded by Commissioner

Farina. A roll call vote was taken.

Aye: (4) Reilly, Farina, Schedin, Rak

Nay: (0)

Abstain: (2) Ruvoli, Feehery

Absent: (1) Barz

Motion approved.

Commissioner Farina moved to approve the Committee Meeting Minutes of July

26, 2016 and Motion seconded by Commissioner Ruvoli. A roll call vote was

taken.

Aye: (3) Farina, Ruvoli, Rak

Nay: (0)

Abstain: (3) Schedin, Feehery, Reilly

Absent: (1) Barz

Motion not approved

6. APPROVAL OF BILLS

Discussion was held on the bills for Pre-Referendum, PDRMA and BCBS. Commissioner

Feehery made a motion to approve payables in the amount of 168,352.60. Motion

seconded by Commissioner Rak. There being no further questions or comments, a roll

call vote was taken.

August 9, 2016

Page 2

Aye: (6) Schedin, Ruvoli, Feehery, Rak, Reilly, Farina

Nay: (0)

Abstain: (0)

Absent: (1) Barz

Motion approved.

7. CITIZENS COMMENTS – None

CORRESPONDENCE – A copy of the invitation for the LWSRA 40th Anniversary was handed

out to each commissioner.

8. PRESIDENT’S REPORT - None

10. EXECUTIVE DIRECTOR REPORT

1. Executive Director Hassett noted the following from her written report:

? The next committee meeting is August 23, 2016.

? Welcome to newly hired Athletic Supervisor, Maurice Sullivan. His first day was

August 3rd

.

? Eileen Lehy has been hired as the new part-time Registration Assistant.

? The Dralle family approached the FPD asking to donate a memorial clock to

honor their father. Discussion was held. Gina has approached the Village of

Frankfort to get approval to locate it by the Puent Building.

? Superintendent Stundins and Executive Director Hassett met with representatives

of Little Tykes playground equipment to discuss options for play equipment at

Stone Creek Park.

? The staff met with members of the Girls Softball Board to discuss improvements

to the dugouts at Commissioners and Jackson Creek Parks. Cost of

improvements would be paid for by the Girls Softball Board.

? Funds for ice rink liners are included in the budget. The staff is evaluating the

options to construct one rink on the tennis courts which would allow control of the

access.

? Staff met with ADP payroll software company. A timeline to transition finance

operation in-house is being prepared. A meeting is set for August 31st with BS&A

to discuss their accounting and general ledger software. Gina provided the

estimated costs/savings based on January 1, 2017 installation. Discussion was

held. Updates will be presented at September’s Board Meeting.

? Staff is working to modify the current accounts payable process to authorize the

monthly checks prior to them being released.

? Refunds for program cancellations and participant withdrawals was presented.

? Gina is continuing her efforts to do Community Outreach. The Frankfort Chamber

of Commerce golf outing held on July 25th was attended by President Barz,

Sandy Stundins, Gina Hassett and Cali DeBella. Commissioner Rak and Farina

attended the dinner portion of the event.

? September 12th is the LWSRF Annual Golf Outing. FPD has registered a

foursome to support the foundation.

? The staff is evaluating ways to modify the reporting of the marketing data.

Participation and revenue reporting to the Board, for year over year for programs,

is the goal.

? Dates for the Fall Retreat for the Board are being considered. Discussion was

held. Commissioners will email Gina with dates.

? Committee Meeting will be on Tuesday, August 23rd

.

? Financial Summary of the 4th of July activities was attached to the meeting

packet.

12. COMMITTEE REPORTS

A. SPECIAL RECREATION – EXECUTIVE DIRECTOR HASSETT

a. Board meeting was today (08-09-2016).

b. LWSRA is celebrating their 40th Anniversary on September at CD&Me.

August 9, 2016

Page 3

c. Gina suggested that a SRA Committee be established. Commissioner Farina

tentatively volunteered to be on the proposed committee. Gina will invite Keith

Wallace, Executive Director, to attend one of FPD’s meetings.

d. The staff is preparing bids to expand the roadway bordering the proposed park.

e. The Heather Glen HOA is planning a 5K sanctioned run to benefit LWSRA and the

playground.

B. FINANCE – COMMISSIONER FARINA/BUSINESS MANAGER KMAN

a. Financial fund balances, revenue and expenses were in the Boards packets.

b. Ryne gave a summary of his report and discussion was held.

C. BUILDINGS AND GROUNDS REPORT – SUPT. STUNDINGS/COMMISSIONER REILLY

a. Staff has been preparing the football fields. The leagues started on July 25th

.

b. The staff met with the Girls Softball Board to discuss improvements to the dugouts at

Jackson Field and Commissioners Park. The cost will be covered by Girls Softball.

c. The temporary outfield fence at the southeast field at Main Park has been removed

and will be stored at the Sara Springs facility.

d. The Neighborhood Softball Challenge was held on August 7th at Main Park and the

staff prepared the fields and erected the FPD tents for the event.

e. Mulch is being spread in the playgrounds and pricing of swing mats is being sought

for high traffic areas.

f. Staff painted the Jackson Creek and Lakeview North Estates Piers.

g. The Village permit for repairs to the Founders Center roof has been received. Work

will be scheduled for the end of the month.

h. A sign permit from the Village has been issued for the Puent building and work by the

staff has begun.

I. The staff stripped the upstairs floor of the Puent building.

j. Weeds around the playgrounds and ponds are ongoing. The treatment of the ponds

continues. Algae at Sara Springs was discussed and pictures of the area was

presented to the Board.

Commissioner Reilly inquired about the availability of fields for La Crosse at the request of

a resident and discussion was held. Sara Springs has not been prepped by the staff for

the rental of the soccer field. Funds had not been allocated for.

D. RECREATION REPORT – SUPT. PROPER/COMMISSIONER SCHEDIN

a. The Summer Camp has ended and very positive feedback has been received

through Survey Monkey and paper surveys. Sandy will present the Participation

Report at the next meeting.

b. The Splash Park has been well attended in July. A new power washer is being

considered to keep the surface clean. Options are being sought.

c. The Fall Brochure will be in the mail on August 18th and uploaded to the website

August 10th. Registration for residents starts August 22nd and non-residents August

27th

.

d. The 4th of July celebration was very well attended. Gina commended the staff on all

the hard work they did to make the celebration a success.

e. The re-opening of Lincoln Meadows Park was held on June 20th with a park party.

f. The last Party in the Park was held August 8th at Windy Hill Park. Alsip to the rescue

was in attendance to encourage pet adoptions.

g. The Chicago Fire Outdoor Soccer league will start August 20th

.

h. The Back to School Bash will be on August 19th at Commissioners Park.

E. PUBLIC RELATIONS REPORT - EXECUTIVE DIRECTOR HASSETT/COMMISSIONER

RAK

a. Gina summarized the Constant Contact report that was included in the Board’s

packets.

b. Commissioner Rak reported on many events and programs that were covered in

various media output.

c. An article was in the press regard Gina Hassett as the new Executive Director.

d. A copy of the letter from the Board to the residents regarding the Referendum

Survey was in the newspapers.

August 9, 2016

Page 4

F. PLANNING REPORT – EXECUTIVE DIRECTOR HASSETT/COMMISSIONER FEEHERY

None

13. ATTORNEY'S REPORT – None

14. UNFINISHED BUSINESS – None

15. COMMISSIONER COMMENTS/ANNOUNCEMENTS

? Commissioner Schedin welcomed Maurice.

? Commissioner Feehery welcomed Maurice to FPD. He commented on the fields in Main Park

and how they could be utilized in the spring for Soccer or LaCrosse. He complimented the

staff on how great the parks looked for the 4th of July and Sunday.

? Commissioner Ruvoli also welcomed Maurice and looked forward to working with him. He

noted the very positive feedback on Operation Playground’s exercise equipment installation.

The golf outing for them is September 30th and encouraged the staff and Board to attend.

They are looking for their ‘next big thing’ to consider for another project. A garden project was

suggested.

? Commissioner Farina welcomed Maurice and looks forward to the leadership he will bring to

the District. She stated she will be attending the Operation Playground dinner after the golf

outing. Staging for the parade was discussed and the theme is Happy Days. She noted that

the Chamber of Commerce was very pleased that the FPD was at their golf outing.

? Commissioner Rak looked forward to what Maurice will bring to the district and welcomed

him.

? Commissioner Reilly noted the underutilization of some of the parks as mentioned by

Commissioner Feehery and would like to come up with ways to have more programs using

the parks. He complimented Operation Playground on their vision to come up with ideas and

suggested that the Special Recreation Fund could be utilized on one of their future projects.

Perhaps a wheelchair ball field could be built.

13. EXECUTIVE SESSION - None

15. ADJOURNMENT - Commissioner Farina moved to adjourn the Frankfort Park District Board

of Commissioners monthly meeting of August 9, 2016 at 7:50 p.m. Motion seconded by

Commissioner Feehery. Motion passed by a voice vote.

Respectfully submitted

Mary T. Strand

Board Minutes Secretary