Frankfort board discuss improvements to dugouts at parks
The Frankfort Board of Commissioners met Aug. 9 to discuss improvements to the dugouts at Commissioners and Jackson Creek Parks.
Here is the meeting's agenda, as provided by the district:
FRANKFORT PARK DISTRICT
BOARD OF COMMISSIONERS REGULAR
MEETING TUESDAY, AUGUST 9, 2016
140 OAK STREET, FRANKFORT, IL 60423
1. CALL TO ORDER
Vice President Reilly called the meeting to order at 6:30 p.m.
2. ROLL CALL
PRESENT: Commissioner Reilly
ABSENT: Commissioner Barz
3. The Pledge of Allegiance was said.
4. APPROVAL OF THE AGENDA – Approved as presented.
5. CONSENT AGENDA - Minutes of the Regular Meeting of July 12, 2016, and Committee Meeting
of July 26 were presented for approval. Commissioner Reilly requested that each of the
documents be considered separately. It was noted that on page 4 of the Regular Minutes of July
12th that it should Commissioner Farina’s comments should read, ‘Short Run on a Long Day.”
Commissioner Farina moved to approve the minutes of the Regular Meeting
Minute of July 12, 2016 as amended and Motion seconded by Commissioner
Farina. A roll call vote was taken.
Aye: (4) Reilly, Farina, Schedin, Rak
Abstain: (2) Ruvoli, Feehery
Absent: (1) Barz
Commissioner Farina moved to approve the Committee Meeting Minutes of July
26, 2016 and Motion seconded by Commissioner Ruvoli. A roll call vote was
Aye: (3) Farina, Ruvoli, Rak
Abstain: (3) Schedin, Feehery, Reilly
Absent: (1) Barz
Motion not approved
6. APPROVAL OF BILLS
Discussion was held on the bills for Pre-Referendum, PDRMA and BCBS. Commissioner
Feehery made a motion to approve payables in the amount of 168,352.60. Motion
seconded by Commissioner Rak. There being no further questions or comments, a roll
call vote was taken.
August 9, 2016
Aye: (6) Schedin, Ruvoli, Feehery, Rak, Reilly, Farina
Absent: (1) Barz
7. CITIZENS COMMENTS – None
CORRESPONDENCE – A copy of the invitation for the LWSRA 40th Anniversary was handed
out to each commissioner.
8. PRESIDENT’S REPORT - None
10. EXECUTIVE DIRECTOR REPORT
1. Executive Director Hassett noted the following from her written report:
? The next committee meeting is August 23, 2016.
? Welcome to newly hired Athletic Supervisor, Maurice Sullivan. His first day was
? Eileen Lehy has been hired as the new part-time Registration Assistant.
? The Dralle family approached the FPD asking to donate a memorial clock to
honor their father. Discussion was held. Gina has approached the Village of
Frankfort to get approval to locate it by the Puent Building.
? Superintendent Stundins and Executive Director Hassett met with representatives
of Little Tykes playground equipment to discuss options for play equipment at
Stone Creek Park.
? The staff met with members of the Girls Softball Board to discuss improvements
to the dugouts at Commissioners and Jackson Creek Parks. Cost of
improvements would be paid for by the Girls Softball Board.
? Funds for ice rink liners are included in the budget. The staff is evaluating the
options to construct one rink on the tennis courts which would allow control of the
? Staff met with ADP payroll software company. A timeline to transition finance
operation in-house is being prepared. A meeting is set for August 31st with BS&A
to discuss their accounting and general ledger software. Gina provided the
estimated costs/savings based on January 1, 2017 installation. Discussion was
held. Updates will be presented at September’s Board Meeting.
? Staff is working to modify the current accounts payable process to authorize the
monthly checks prior to them being released.
? Refunds for program cancellations and participant withdrawals was presented.
? Gina is continuing her efforts to do Community Outreach. The Frankfort Chamber
of Commerce golf outing held on July 25th was attended by President Barz,
Sandy Stundins, Gina Hassett and Cali DeBella. Commissioner Rak and Farina
attended the dinner portion of the event.
? September 12th is the LWSRF Annual Golf Outing. FPD has registered a
foursome to support the foundation.
? The staff is evaluating ways to modify the reporting of the marketing data.
Participation and revenue reporting to the Board, for year over year for programs,
is the goal.
? Dates for the Fall Retreat for the Board are being considered. Discussion was
held. Commissioners will email Gina with dates.
? Committee Meeting will be on Tuesday, August 23rd
? Financial Summary of the 4th of July activities was attached to the meeting
12. COMMITTEE REPORTS
A. SPECIAL RECREATION – EXECUTIVE DIRECTOR HASSETT
a. Board meeting was today (08-09-2016).
b. LWSRA is celebrating their 40th Anniversary on September at CD&Me.
August 9, 2016
c. Gina suggested that a SRA Committee be established. Commissioner Farina
tentatively volunteered to be on the proposed committee. Gina will invite Keith
Wallace, Executive Director, to attend one of FPD’s meetings.
d. The staff is preparing bids to expand the roadway bordering the proposed park.
e. The Heather Glen HOA is planning a 5K sanctioned run to benefit LWSRA and the
B. FINANCE – COMMISSIONER FARINA/BUSINESS MANAGER KMAN
a. Financial fund balances, revenue and expenses were in the Boards packets.
b. Ryne gave a summary of his report and discussion was held.
C. BUILDINGS AND GROUNDS REPORT – SUPT. STUNDINGS/COMMISSIONER REILLY
a. Staff has been preparing the football fields. The leagues started on July 25th
b. The staff met with the Girls Softball Board to discuss improvements to the dugouts at
Jackson Field and Commissioners Park. The cost will be covered by Girls Softball.
c. The temporary outfield fence at the southeast field at Main Park has been removed
and will be stored at the Sara Springs facility.
d. The Neighborhood Softball Challenge was held on August 7th at Main Park and the
staff prepared the fields and erected the FPD tents for the event.
e. Mulch is being spread in the playgrounds and pricing of swing mats is being sought
for high traffic areas.
f. Staff painted the Jackson Creek and Lakeview North Estates Piers.
g. The Village permit for repairs to the Founders Center roof has been received. Work
will be scheduled for the end of the month.
h. A sign permit from the Village has been issued for the Puent building and work by the
staff has begun.
I. The staff stripped the upstairs floor of the Puent building.
j. Weeds around the playgrounds and ponds are ongoing. The treatment of the ponds
continues. Algae at Sara Springs was discussed and pictures of the area was
presented to the Board.
Commissioner Reilly inquired about the availability of fields for La Crosse at the request of
a resident and discussion was held. Sara Springs has not been prepped by the staff for
the rental of the soccer field. Funds had not been allocated for.
D. RECREATION REPORT – SUPT. PROPER/COMMISSIONER SCHEDIN
a. The Summer Camp has ended and very positive feedback has been received
through Survey Monkey and paper surveys. Sandy will present the Participation
Report at the next meeting.
b. The Splash Park has been well attended in July. A new power washer is being
considered to keep the surface clean. Options are being sought.
c. The Fall Brochure will be in the mail on August 18th and uploaded to the website
August 10th. Registration for residents starts August 22nd and non-residents August
d. The 4th of July celebration was very well attended. Gina commended the staff on all
the hard work they did to make the celebration a success.
e. The re-opening of Lincoln Meadows Park was held on June 20th with a park party.
f. The last Party in the Park was held August 8th at Windy Hill Park. Alsip to the rescue
was in attendance to encourage pet adoptions.
g. The Chicago Fire Outdoor Soccer league will start August 20th
h. The Back to School Bash will be on August 19th at Commissioners Park.
E. PUBLIC RELATIONS REPORT - EXECUTIVE DIRECTOR HASSETT/COMMISSIONER
a. Gina summarized the Constant Contact report that was included in the Board’s
b. Commissioner Rak reported on many events and programs that were covered in
various media output.
c. An article was in the press regard Gina Hassett as the new Executive Director.
d. A copy of the letter from the Board to the residents regarding the Referendum
Survey was in the newspapers.
August 9, 2016
F. PLANNING REPORT – EXECUTIVE DIRECTOR HASSETT/COMMISSIONER FEEHERY
13. ATTORNEY'S REPORT – None
14. UNFINISHED BUSINESS – None
15. COMMISSIONER COMMENTS/ANNOUNCEMENTS
? Commissioner Schedin welcomed Maurice.
? Commissioner Feehery welcomed Maurice to FPD. He commented on the fields in Main Park
and how they could be utilized in the spring for Soccer or LaCrosse. He complimented the
staff on how great the parks looked for the 4th of July and Sunday.
? Commissioner Ruvoli also welcomed Maurice and looked forward to working with him. He
noted the very positive feedback on Operation Playground’s exercise equipment installation.
The golf outing for them is September 30th and encouraged the staff and Board to attend.
They are looking for their ‘next big thing’ to consider for another project. A garden project was
? Commissioner Farina welcomed Maurice and looks forward to the leadership he will bring to
the District. She stated she will be attending the Operation Playground dinner after the golf
outing. Staging for the parade was discussed and the theme is Happy Days. She noted that
the Chamber of Commerce was very pleased that the FPD was at their golf outing.
? Commissioner Rak looked forward to what Maurice will bring to the district and welcomed
? Commissioner Reilly noted the underutilization of some of the parks as mentioned by
Commissioner Feehery and would like to come up with ways to have more programs using
the parks. He complimented Operation Playground on their vision to come up with ideas and
suggested that the Special Recreation Fund could be utilized on one of their future projects.
Perhaps a wheelchair ball field could be built.
13. EXECUTIVE SESSION - None
15. ADJOURNMENT - Commissioner Farina moved to adjourn the Frankfort Park District Board
of Commissioners monthly meeting of August 9, 2016 at 7:50 p.m. Motion seconded by
Commissioner Feehery. Motion passed by a voice vote.
Mary T. Strand
Board Minutes Secretary