The Crainville Village Board met Aug. 9 to approve the paving of several roads.
Here is the meeting's agenda, as provided by the board:
Minutes
The Village of Crainville Minutes
CRAINVILLE VILLAGE BOARD
Board Meeting
Tuesday August 9, 2016
Crainville Village Board met in a regular session on Tuesday August 9, 2016 at 6:30 p.m. Roll call as follows:
Mike Harbin Yea Sam Jones Yea
Julie Aue Nay John Oetjen Yea
Vicki Chapman Yea Jim Rains Yea
Ron Mitchell Yea Tena Steinacher Yea
Brad Olson Yea Jaci Chapman Yea
A quorum was present:
Minutes:
Minutes from the July 12, 2016 regular Board Meeting were presented. There were no corrections.
Motion 1: Harbin made the motion and Rains seconded the motion to approve the July 12, 2016 Village Board Meeting Minutes as presented. All present voted yea and the President declared the motion carried.
Treasurer’s Report:
Tena Steinacher presented the Treasurer’s Report. The Board accepted the Treasurer’s Report as presented. Steinacher requested that the Board bring down $30,000 from the Illinois Fund.
Motion 2: Jones made the motion and Chapman seconded the motion to approve bringing $30,000 from the Illinois Funds to the Village of Crainville’s General Fund. All present voted yea and the President declared the motion carried.
Bills:
August bills were presented. There were three additional bills that were presented; each of the bills will be out of the General Fund. (1)Southern Illinoisan (Lee Enterprises) $100.52 ad requesting 2016 bids for road work. (2) Staples for $150.22 for office supplies. (3) Napa Auto Parts for $35.00 belt for mower. Mitchell asked that the Board hold $882.70 out of the IMCO bill. Ferguson was doing contract work for IDOT and hit a Village Water Line, and the $882.70 was the cost to repair the water line. The Village is billing Ferguson for the cost to repair the water line.
Motion 3: Jones made the motion and Rains seconded the motion to hold $882.70 out of the bill to IMCO until Ferguson is contacted to pay for the repairs to the water line that they damaged while doing work for IDOT. All present voted yea and the President declared the motion carried.
Motion 4: Jones made the motion and Harbin seconded the motion to pay the August bills. All present voted yea and the President declared the motion carried.
Visitor Participation
Richard Runge who lives at 885 Grand Road was present. As part of the DCEO Grant, KPS had to go through Mr. Runge’s property to put in new water lines. The area on Mr. Runge’s property where the new water lines were installed has not been fixed and Mr. Runge wants his property returned to its original state. Mr. Crawford said that KPS is supposed to be back the week of August 14 to clean up and fix property that has been torn up by the dirt work that was done to put in the new water lines.
John Crawford Report:
IDOT Utility Relocation
No new developments with the IDOT Relocation. Contract will remain open in case of unforeseen issues that could occur.
DCEO
No new developments with the DCEO Water Main Replacement. Contract will remain open in case of unforeseen issues that could occur.
Street Work For 2016
John Crawford & Associates posted an ad in the Southern Illinoisan requesting bids for the 2016 Road Improvements. The bids were for asphalting Line Drive and Pine Valley Estates. The Village received two bids. One bid from E.T. Simonds Construction Co. Carbondale Il., and another bid from Southern Illinois Asphalt Co. Marion Il ($137,094.500). E.T. Simonds had the lowest bid of $129,490.52. Crawford recommended to the Board that since Sara Lane has been on the list of roads in the Village that need to be asphalted, that the Board includes asphalting Sara Lane in the 2016 road improvements. Crawford told the Board that since Sara Lane is in the vicinity of Pine Valley that the cost to include asphalting Sara Lane in 2016 would be cheaper than waiting until a later date to asphalt the road. Asphalting Sara Lane was not included in the bids. The additional cost to include Sara Lane in the 2016 road improvements is approximately $18,910.00. Poncho Stennett will reimburse the Village approximately $4,400 to oil and chip Line Drive which will prepare Line Drive for Asphalting, and the Sayavong’s will reimburse the Village approximately $5,500 for base repair that will be needed before the Village can asphalt the roads in Pine Valley Estates. Total cost to the Village, which includes engineering and design fees, will be $160,500.00. After Stennett and Sayavongs pay their share of the road cost, the cost to the Village will be $150,600.00
Motion 5: Oetjen made the motion and Jones seconded the motion to pave Line Drive, Sara Lane, and Pine Valley Estates under the condition that Stennett and Sayavongs pay for the road preparation on Line Drive and Pine Valley Estates. The cost to the Village is approximately $150,600 with Sayavongs and Stennett paying approximately $9,900. All present voted yea and the President declared the motion carried.
Marilyn Drive Cul-de-sac
At the July meeting residents from Marilyn Drive asked the Board to look into the flooding issues that they are experiencing. Crawford reported that the edge of the road is deteriorating. However, if the road is resurfaced this could compound the flooding problem. He explained that these houses were built in a gulley and water will run to these houses after a hard rain. Crawford will investigate this issue further.
Delta Regional Authority
John Crawford & Associates and Mitchell are in the process of applying for a grant from Delta Regional Authority to replace old sewer lines in the Village. They will keep the Board informed on the application process for this grant.
Department Heads
Water Report: (Pam Borders)
There are 745 water customers
561 garbage customers.
0 Building Permits
13 new customers
12 disconnects
Room Rental 6 days for a total of $320.00
Street/Water-Sewer Report (Ryan Farrar)
Ryan Farrar reported that the Village Water Test has passed EPA standards without problems. The Lagoon is in full working order. The dump truck needs a new dashboard instrument panel. The dump truck is also having an issue with the part of the transmission that holds the transmission in place. The estimated cost to fix the instrument panel and transmission is approximately $6,495. The Board asked Farrar to get another estimate and then have the dump truck fixed with the lower estimate.
Police Report (Officer Taylor Wicks reported for Chief Rogers)
The Village should receive the new squad car by the end of August, and the equipment for the Explorer has been ordered.
Old Business
Zoning Ordinance
The amended updates to Chapter 12 of Zoning Ordinance #93-05-05 were presented to the Board. The amendments to Chapter 12 of the Zoning Ordinance #93-05-05 were accepted by the Board. The Board decided to vacate Chapter 12 of Zoning Ordinance #93-05-05, and replace Chapter 12 with the new amendments.
Motion 6: Jones made the motion and Harbin seconded the motion to approve the Ordinance (2016-08-01) to Vacate Chapter 12 of Zoning Ordinance #93-05-05 effective immediately. All present voted yea and the President declared the motion carried.
Motion 7: Harbin made the motion and Rains seconded the motion to approve the amendments to Chapter 12 of the Zoning Ordinance. Ordinance Number 2016-08-02. All present voted yea and the President declared the motion carried.
Storage Units
Storage Units is tabled until September meeting.
Golf Cart Ordinance
Golf Cart Ordinance is tabled until September meeting.
Audit Bids
Mitchell has received several bids from CPA firms on doing the 2015-2016 Village Audit. The bids are almost 3 to 4 thousand dollars over what the Village has paid in the past. Mitchell will continue to request audit bids, and present them to the Board at the September meeting.
Explorer Equipment
See under Police.
New Business
Pete Homoya
Pete Homoya was at the meeting and asked when the Village was going to asphalt Crainville Landing. The Board told Mr. Homoya that since building in Crainville Landing has not been completed, the Village is unwilling to asphalt the area. Asphalting the area before building is complete could cause damage to the roads that were asphalted.
Mary Stoner
Mary Stoner called and said she would have to cancel her Board presentation this month.
Water Penalty Appeal
No Appeals
Employee Rights Posters
Mitchell informed the Board that the Village is in compliance with posting Employee Rights Posters.
Zoning Board
The Zoning Board received a request from Mr. Fahringer to convert his recently purchased property at 1308 Grand Avenue to be re-zoned to Agriculture from a Residential R-1 zone. The Zoning Board unanimously voted to deny this request.
Executive Session
Motion 8: Harbin made the motion and Oetjen seconded the motion to go into Executive Session to discuss personnel issues at 7:20 pm. All present voted yea and the President declared the motion carried.
The Board came out of Executive Session at 7:30pm.
Motion 9: Rains made the motion and Chapman seconded the motion to appoint Lisa Womack to the vacancy on the Zoning Board. All present voted yea and the President declared the motion carried.
Motion 10: Harbin made the motion and Rains seconded the motion to pay tuition and books for Brandon Smith to enroll in a class at John A. Logan College for his Class “D” Water License; cost will be $427.50. All present voted yea and the President declared the motion carried.
Adjournment
Motion 11: Jones made the motion and Harbin seconded the motion to adjourn the meeting at 8:45 pm. All present voted yea and the President declared the motion carried.
Alerts Sign-up