The Six Mile Regional Library District Board of Trustees met Oct. 11 to approve financial statements.
Here is the meeting's agenda, as provided by the board:
Board Meeting Minutes
October 11,2016
2001 Delmar Avenue. Granite City, IL 62040 Regional Library District
Education ? Infbanation ? Instruction
Summary o"Selected Motions
Agenda Item Motion Result
Call to order at 7:04 P.M.
2 Approve the agenda without additions and corrections. Approved
3 Approval of Minutes-September 13, 2016 board meeting. Approved
4a Approve Payment of Bills - September 2016 in the amount of $209,087.36 Roll call-Approved
4b Approve financial statements - September 2016. Roll call-Approved
7a Approve the Tort Levy Expenditures/Risk Management Plan as edited Roll call-Approved
8ei Approve the updated Strategic Plan as edited Approved
11c Accept the Pension Cost Estimates regarding the retirement of Gregg McGee. Roll call-Approved
13 Adjournment of the board meeting at 8:44 P.M. Approved
Page 1 of 4
SMRLD 10/11/2016
1. Call to order
Members Present:
President Hutchings called the meeting to order at 7:04 P.M.
Members Absent:
Others Present:
Mr. Chris Hutchings
Ms. Mary Jo Akeman
Ms. Deborah von Nida
Ms. Linda McDonnell
Ms. Mary Trimmer
Ms. Mary Whitehead
Ms. Jane Isenburg
Ms. Tina Hubert
Ms. Juliette Douglas
Ms. Karl Fischer
President
Vice President
Secretary
Trustee
Trustee
Treasurer
Trustee
Executive Director
Deputy Director
Administrative Assistant
2. Changes to the Agenda
Motion: von Nida Second: McDonnell
APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS.
Motion carried.
3. Public Comments- Research and Instruction Librarian, Andrew Fuerste-Henry was introduced to the Board
4. Approval of Minutes
Motion: Akeman Second: McDonnell
APPROVE THE MINUTES OF THE SEPTEMBER 13.2016 REGULAR BOARD MEETING AS PRINTED.
Motion carried.
5. Financial
a. Approve Payment of Bills
Motion: McDonnell Second: von Nida
APPROVE THE INVOICES FOR PAYMENT AS PRESENTED: SEPTEMBER 2016 IN THE AMOUNT OF
$209.087.36.
Roll Call:
Ms. Akeman Aye
Mr. Hutchings Aye
Ms. Isenburg Absent
Ms. McDonnell Yes
Motion carried.
b. Approve Financial Statements
Motion:
Ms. Trimmer
Ms. von Nida
Ms. Whitehead
von Nida Second: Trimmer
Yes
Yes
Absent
6.
ACCEPT THE FINANCIAL STATEMENTS FOR SEPTEMBER 2016 AS PRESENTED.
Roll Call:
Ms. Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. von Nida Yes
Ms. Isenburg Absent Ms. Whitehead Absent
Ms. McDonnell Yes
Motion carried.
Correspondence
• Copy of a thank you note from Nancy Meadows to the Library Staff upon her retirement
• Copy of Mr. McGee's retirement letter
Page 2 of 4
SMRLD 10/11/2016
Copy of a letter from a patron thanking the staff for all of their help which resuited in him finding a job
Copy of Gold Member certificate from the Granite City High School Marching Warriors for the 2016-
2017 concert season
• Copy of a thank you letter from Lincoln Place Heritage Association for purchasing advertising in the
Lincoln Place Heritage Festival program
• Copy of the letter received by the illinois Heartland Library System from the liiinois State Library
awarding the System's FY17 System Area and Per Capita Grant
• Copy of letter from the Madison County Clerk's office reminding Deputy Registrars that the last day to
register to vote prior to the Novembers, 2016 General Election is October 11,2016.
• Copy of emaii correspondence with Granite City Economic Development Director, James Amos
regarding the new marketing campaign for Granite City, "Granite City Stories"
• Copy of the flyer for the Community Rally at the Raceway to benefit the displaced US Steel facility
workers to be held on November 3,2016
• Tickets are on sale for the Optimist Camelot Dinner and Auction to be heid on Saturday, October 29,
2016 at St. Gregory Armenian Community Center
• Copy of the Madison County Historical Society Newsletter with the save the date notice for their Dining
in History Event to be held on Sunday, November 6,2016 at the Diamond Mineral Springs Restaurant
• Copy of the invitation to the Chamber of Commerce Southwestem Madison County Annual Meeting
& Auction to be held on Thursday, October 27,2016
• Copies of SMRLD items appearing in the media
• 6 Incident Reports
7. Director's Report
• The annual audit will take place starting the week of October 24
• Director Hubert and Ms. Mahoney attended the 2016 St. Louis Literary Award on Thursday, October 6
SMRLD in conjunction with the other partners involved in the Visual Approach to Educating a
Community on Air Quality project have been selected to receive the 2016 Outstanding Local
Government Achievement Award for Exemplary Public/Nonprofit Collaboration at the annual East-West
Gateway Council of Governments' annual luncheon on Thursday, November 10,2016
• In honor of Mr. McGee's retirement staff and patrons have written person notes to be mailed to him
over the coming weeks
• Also in honor of Mr. McGee's retirement an invitation only reception and dinner will be held at
RavanelH's on Friday, November 4,2016. The buffet dinner is $15 per person.
• Director Hubert ran into former board member Ron Selph at a social event and reported that he was
doing well
• The Robert Olen Butler: Author Talk and Book Signing for his new book Perfume River and public
celebration of Mr. McGee's retirement held on Saturday, October 1,2016 in the Library Training and
Events Room was attended by approximately 40 people
• A bid to repair the Branch roof is under consideration
• Received word that we will be awarded an Illinois Humanities Grant
a. Tort Levy Expenditures/Risk Management Plan
Motion: Trimmer Second: vonNida
APPROVE THE TORT LEVY EXPENDITURES/RISK MANAGEMENT PLAN AS EDITED.
Roil Call:
Ms. Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. vonNida Yes
Ms. Isenburg Absent Ms. Whitehead Absent
Ms. McDonnell Yes
Motion cam'ed.
8. Reports of Standing Committees
a. Personnel Committee [von Nida, McDonnell, Whitehead]
Page 3 of 4
SMRLD 10/11/2016
i. Executive Director Evaluation
• Secretary von Nida requested that evaluation forms be returned to her once completed
b. Book and Public Relations Committee [Isenburg, von Nida, McDonnell] - None
c. Buildings, Grounds, & Equipment Committee [Akeman, Whitehead, Hutchings]
i. Elevators-No update
d. Finance Committee [Akeman, von Nida, Isenburg, McDonnell] - None
e. Planning & Development Committee [Hutchings, Isenburg, McDonnell, Akeman]
i. Strategic Planning
Motion: Akeman Second: von Nida
APPROVE THE UPDATED STRATEGIC PLAN AS EDITED.
Motion carried.
9. Reports of Special Committees
a. Friends Group Committee Report: The Patio Book Sale was held on Saturday, October 1,2016, from 9
A.M. to Noon at the Johnson Road Branch.
10. Unfinished Business
a. Library Facilities Consultant
A special meeting of the Six Mile Regional Library District Board of Trustees was scheduled for Tuesday,
November 29,2016 at 4:00 P.M. to meet with the library facilities consultant.
11. New Business
a. Levy Ordinance
Director Hubert conducted the first reading of the Levy Ordinance
b. Supplemental Levy Ordinance
Director Hubert conducted the first reading of the Suppiemental Levy Ordinance
c. Local Government Wage Increase Transparency Act: Gregg McGee Retirement Wage disclosable
payment (PA009-0646) ^
Motion: von Nida Second: Akeman
ACCEPT THE PENSION COST ESTIMATES REGARDING THE RETIREMENT OF GREGG MCGEE.
Roll Caii:
Ms. Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. von Nida Yes
Ms. Isenburg Absent Ms. Whitehead Absent
Ms. McDonnell Yes
Motion carried.
12. Board Orientation
a. Board Meeting Scheduled December 13,2016
Tabled for discussion until the regular board meeting scheduled November 8,2016
13. Adjournment
Motion: von Nida Second: McDonnell
THAT THE MEETING BE ADJOURNED AT 8:44 P.M.
Motion carried.
X
Christopher Hutchings y ^ Deborah von Nida
Board of Trustees President Board of Trustees Secretary
Page 4 of 4
SMRLD 10/11/2016
SIX MILE REGIONAL LIBRARY DISTRICT
2001 Delmar Avenue
Granite City, (L 62040
618-452-6238
Submitted for Payment:
October 2016
Accounts Payable: Checks 19744 -19770 $ 29,660.75
Accounts Payable: Bank of Edw Checks s -
Issued Monthly Payments - Bank of Edw. Checking s 9,321.27
Issued Monthly Payments - Regions Bank Checking s 12,022.12
Payroll (Net Pay) $ 59,864.34
Payroll (Taxes & Deductions) s 28,588.95
TOTAL s 159,458.03
11/3/2016
Stacy Date
Approved By:
Tina Hubert, Director
Chris Hutchings, Presiden
///g//^
Date
iL^jLk Mary Whitehead, Treasurer Date
SIX MILE REGIONAL LIBRARY DISTRICT
2001 Oelmar Avenue
Granite City, IL 62040
618-452-6238
Submitted for Payment:
September 2016
Accounts Payable: Checks 19692 -19721 s 40,394.22
Accounts Payable: Bank of Edw Checks s -
Issued Monthly Payments - Bank of Edw. Checking s 9,321.27
Issued Monthly Payments - Regions Bank Checking s 34,493.65
Payroll (Net Pay) $ 86,730.27
Payroll (Taxes & Deductions) $ 38,147.95
TOTAL $ 209,087.36
10/6/2016
^acy Bori(if'Accountant Date
Approved By:
Tina Hubert, Director ^ Date
/0-ll-l(a
Chris Hutchings, Pre^jdeot^ Date
n /2'//s
Mary Whitehead, Treasurer Date
1
Alerts Sign-up