The Six Mile Regional Library District Board of Trustees met Oct. 11 to accept financial statements.
Here are the meeting's minutes, as provided by the board:
The seven members of the board are charged with setting library policies, hiring a library administrator, adopting an annual library budget and authorizing library services.
Board Meeting Minutes October 11,2016 2001 Delmar Avenue. Granite City, IL 62040
Regional Library District Education s Infbanation s Instruction
Summary o
"Selected Motions Agenda Item
Motion
Result Call to order at 7:04 P.M. 2 Approve the agenda without additions and corrections. Approved 3
Approval of Minutes-September 13, 2016 board meeting.
Approved 4a Approve Payment of Bills - September 2016 in the amount of $209,087.36
Roll call-Approved 4b Approve financial statements - September 2016.
Roll call-Approved 7a
Approve the Tort Levy Expenditures/Risk Management Plan as edited
Roll call-Approved 8ei Approve the updated Strategic Plan as edited
Approved 11c Accept the Pension Cost Estimates regarding the retirement of Gregg McGee.
Roll call-Approved 13 Adjournment of the board meeting at 8:44 P.M.
Approved
Page 1 of 4 SMRLD 10/11/2016
1. Call to order
Members Present:
President Hutchings called the meeting to order at 7:04 P.M.
Members Absent:
Others Present:
Mr. Chris Hutchings Ms. Mary Jo Akeman Ms. Deborah von Nida Ms. Linda McDonnell Ms. Mary Trimmer
Ms. Mary Whitehead Ms. Jane Isenburg
Ms. Tina Hubert Ms. Juliette Douglas Ms. Karl Fischer
President Vice President Secretary Trustee Trustee
Treasurer Trustee
Executive Director Deputy Director Administrative Assistant
2. Changes to the Agenda
Motion: von Nida Second: McDonnell APPROVE THE AGENDA WITHOUT ADDITIONS AND CORRECTIONS. Motion carried.
3. Public Comments- Research and Instruction Librarian, Andrew Fuerste-Henry was introduced to the Board
4. Approval of Minutes
Motion: Akeman Second: McDonnell APPROVE THE MINUTES OF THE SEPTEMBER 13.2016 REGULAR BOARD MEETING AS PRINTED. Motion carried.
5. Financial
a. Approve Payment of Bills
Motion: McDonnell Second: von Nida APPROVE THE INVOICES FOR PAYMENT AS PRESENTED: SEPTEMBER 2016 IN THE AMOUNT OF $209.087.36. Roll Call:
Ms. Akeman Aye Mr. Hutchings Aye Ms. Isenburg Absent Ms. McDonnell Yes Motion carried.
b. Approve Financial Statements
Motion:
Ms. Trimmer Ms. von Nida Ms. Whitehead
von Nida Second: Trimmer
Yes Yes Absent
6.
ACCEPT THE FINANCIAL STATEMENTS FOR SEPTEMBER 2016 AS PRESENTED. Roll Call:
Ms. Akeman Aye Ms. Trimmer Yes Mr. Hutchings Aye Ms. von Nida Yes Ms. Isenburg Absent Ms. Whitehead Absent Ms. McDonnell Yes Motion carried.
Correspondence
• Copy of a thank you note from Nancy Meadows to the Library Staff upon her retirement
• Copy of Mr. McGee's retirement letter
Page 2 of 4 SMRLD 10/11/2016
Copy of a letter from a patron thanking the staff for all of their help which resuited in him finding a job Copy of Gold Member certificate from the Granite City High School Marching Warriors for the 2016- 2017 concert season
• Copy of a thank you letter from Lincoln Place Heritage Association for purchasing advertising in the Lincoln Place Heritage Festival program
• Copy of the letter received by the illinois Heartland Library System from the liiinois State Library awarding the System's FY17 System Area and Per Capita Grant
• Copy of letter from the Madison County Clerk's office reminding Deputy Registrars that the last day to register to vote prior to the Novembers, 2016 General Election is October 11,2016.
• Copy of emaii correspondence with Granite City Economic Development Director, James Amos regarding the new marketing campaign for Granite City, "Granite City Stories"
• Copy of the flyer for the Community Rally at the Raceway to benefit the displaced US Steel facility workers to be held on November 3,2016
• Tickets are on sale for the Optimist Camelot Dinner and Auction to be heid on Saturday, October 29, 2016 at St. Gregory Armenian Community Center
• Copy of the Madison County Historical Society Newsletter with the save the date notice for their Dining in History Event to be held on Sunday, November 6,2016 at the Diamond Mineral Springs Restaurant
• Copy of the invitation to the Chamber of Commerce Southwestem Madison County Annual Meeting & Auction to be held on Thursday, October 27,2016
• Copies of SMRLD items appearing in the media
• 6 Incident Reports
7. Director's Report
• The annual audit will take place starting the week of October 24
• Director Hubert and Ms. Mahoney attended the 2016 St. Louis Literary Award on Thursday, October 6 SMRLD in conjunction with the other partners involved in the Visual Approach to Educating a Community on Air Quality project have been selected to receive the 2016 Outstanding Local Government Achievement Award for Exemplary Public/Nonprofit Collaboration at the annual East-West Gateway Council of Governments' annual luncheon on Thursday, November 10,2016
• In honor of Mr. McGee's retirement staff and patrons have written person notes to be mailed to him over the coming weeks
• Also in honor of Mr. McGee's retirement an invitation only reception and dinner will be held at RavanelH's on Friday, November 4,2016. The buffet dinner is $15 per person.
• Director Hubert ran into former board member Ron Selph at a social event and reported that he was doing well
• The Robert Olen Butler: Author Talk and Book Signing for his new book Perfume River and public celebration of Mr. McGee's retirement held on Saturday, October 1,2016 in the Library Training and Events Room was attended by approximately 40 people
• A bid to repair the Branch roof is under consideration
• Received word that we will be awarded an Illinois Humanities Grant a. Tort Levy Expenditures/Risk Management Plan
Motion: Trimmer Second: vonNida APPROVE THE TORT LEVY EXPENDITURES/RISK MANAGEMENT PLAN AS EDITED. Roil Call:
Ms. Akeman Aye Ms. Trimmer Yes Mr. Hutchings Aye Ms. vonNida Yes Ms. Isenburg Absent Ms. Whitehead Absent Ms. McDonnell Yes Motion cam'ed.
8. Reports of Standing Committees
a. Personnel Committee [von Nida, McDonnell, Whitehead]
Page 3 of 4 SMRLD 10/11/2016
i. Executive Director Evaluation
o Secretary von Nida requested that evaluation forms be returned to her once completed
b. Book and Public Relations Committee (Isenburg, von Nida, McDonnell-None C. Buildings, Grounds, & Equipment Committee Akeman, Whitehead, Hutchings)
i. Elevators-No update d. Finance Committee Akeman, von Nida, Isenburg, McDonnell)-None e. Planning & Development Committee (Hutchings, Isenburg, McDonnell, Akeman)
i. Strategic Planning
Motion: Akeman Second: Won Nida APPROVE THE UPDATED STRATEGICPLANAS EDITED, Motion Carried.
9. Reports of Special Committees
a. Friends Group Committee Report. The Patio Book Sale was held on Saturday, October 1, 2016, from 9
A.M. to Noon at the Johnson Road Branch.
10. Unfinished Business
a. Library Facilities Consultant
A special meeting of the Six Mile Regional Library District Board of Trustees was scheduled for Tuesday, November 29, 2016 at 4:00 P.M. to meet with the library facilities consultant.
11. New Business
a. Levy Ordinance
Director Hubert conducted the first reading of the Levy Ordinance b. Supplemental Levy Ordinance
Director Hubert Conducted the first reading of the Supplemental Levy Ordinance c. Local Government Wage increase Transparency Act: Gregg McGee Retirement Wage disclosable
payment (PAO09-0646)
Motion: Won Nida Second: Akeman
ACCEPT THE PENSION COSTESTIMATES REGARDING THE RETIREMENT OF GREGGMCGEE. ROII Call:
Ms. Akeman Aye Ms. Trimmer Yes
Mr. Hutchings Aye Ms. Von Nida Yes
Ms. Isenburg Absent Ms. Whitehead Absent
Ms. McDonnell Yes Motion Carried.
12. Board Orientation
a. Board Meeting Scheduled December 13, 2016
Tabled for discussion until the regular board meeting scheduled November 8, 2016
13. Adjournment
Motion: WOn Nida Second: McDonnell THAT THE MEETING BE ADJOURNEDAT 8:44 P.M.
Motion Carried. X ?? X Christopher Hutchings ??? ?? Deborah von Nida Board of Trustees President Board of Trustees Secretary
Page 4 of 4 SMIRLID 1 0/1 1/201 6
SIX MILE REGIONAL LIBRARY DISTRICT
2001 Delmar Avenue Granite City, (L 62040
618-452-6238
Submitted for Payment:
October 2016
Accounts Payable: Checks 19744 -19770 $ 29,660.75 Accounts Payable: Bank of Edw Checks s
- Issued Monthly Payments - Bank of Edw. Checking s 9,321.27 Issued Monthly Payments - Regions Bank Checking s 12,022.12 Payroll (Net Pay) $ 59,864.34 Payroll (Taxes & Deductions) s 28,588.95 TOTAL s 159,458.03
11/3/2016 Stacy
Date
Approved By:
Tina Hubert, Director
Chris Hutchings, Presiden
///g//^
Date iL^jLk Mary Whitehead, Treasurer
Date
SIX MILE REGIONAL LIBRARY DISTRICT
2001 Oelmar Avenue Granite City, IL 62040
618-452-6238
Submitted for Payment:
September 2016
Accounts Payable: Checks 19692 -19721 s 40,394.22 Accounts Payable: Bank of Edw Checks s
-
Issued Monthly Payments - Bank of Edw. Checking s 9,321.27 Issued Monthly Payments - Regions Bank Checking s 34,493.65 Payroll (Net Pay) $ 86,730.27 Payroll (Taxes & Deductions) $ 38,147.95
TOTAL
$ 209,087.36
10/6/2016 ^acy Bori(if'Accountant
Date
Approved By:
Tina Hubert, Director ^ Date
/0-ll-l(a Chris Hutchings, Pre^jdeot^
Date
n /2'//s Mary Whitehead, Treasurer
Date
1
Alerts Sign-up