The Frankfort Park District Board of Commissioners met Dec. 13 to change staff levels.
Here are the meeting's minutes, as provided by the board:
FRANKFORT PARK DISTRICT
BOARD OF COMMISSIONERS REGULAR
MEETING TUESDAY, DECEMBER 13, 2016
140 OAK STREET, FRANKFORT, IL 60423
MINUTES
1. CALL TO ORDER
President Barz called the meeting to order at 6:30 p.m.
2. ROLL CALL
PRESENT: Commissioner Barz
Commissioner Reilly
Commissioner Feehery
Commissioner Farina
Commissioner Ruvoli
Commissioner Rak
ABSENT: Commissioner Schedin
3. The Pledge of Allegiance was RECITED.
4. APPROVAL OF THE AGENDA – Approved as presented.
5. CONSENT AGENDA – Items on the consent agenda are considered to be routine in nature and
will be enacted in one motion. There will be no separate discussion of these items unless a board
member so requests in which event, the item will be removed from the Consent Agenda and will
be considered separately. President Barz asked for a motion to approve the consent agenda
noting a correction on the Executive Minutes. Commissioner Farina was not present.
A. Approval of the Regular Meeting Minutes of November 8, 2016.
B. Approval of the Executive Meeting Minutes of November 8, 2016
C. Approval of the Meeting Minutes of November 22, 2016
Commissioner Reilly so moved and Motion seconded by Commissioner Ruvoli.
A roll call vote was taken.
Aye: (4) Feehery, Reilly, Ruvoli, Barz
Nay: (0)
Abstain: (2) Rak, Farina
Absent: (1) Schedin
Motion approved.
6. PUBLIC HEARING
A. Truth in Taxation/2016 Tax Levy Ordinance
President Barz opened the Public Hearing. Upon hearing no comments on the Truth in
Taxation/2016 Tax Levy Ordinance, President Barz closed the hearing.
7. APPROVAL OF BILLS - President Barz asked for a motion to approve the bills. An explanation
and discussion regarding the two separate payable amounts was held.
Commissioner Feehery made a motion to approve November payables in the amount of
$140,292.36 and December payables in the amount of $118,789.18. Motion seconded by
Commissioner Rak. There being no further questions or comments, a roll call vote was taken.
December 13, 2016
Page 2
Aye: (6) Rak, Reilly, Farina, Ruvoli, Feehery, Barz
Nay: (0)
Abstain: (0)
Absent: (1) Schedin
Motion approved.
8. CITIZENS COMMENTS – None
CORRESPONDENCE – None
9. PRESIDENT’S REPORT –
President Barz expressed his condolences to the family and friends of Judy Herder. A
celebration of her life will be held on June 27th at CD&Me.
Reminder that the State Conference is fast approaching and confirmation of the
commissioners’ attendance needs to be turned into Executive Director Hassett.
The sled hill and ice rink were discussed. It was noted that the lights were not on last
evening.
Commissioners Reilly and Barz and Director Hassett met with the Williams Architects to
discuss ideas on use or sell/trade of property that was considered for a Recreation Center
earlier in 2016.
The Bark Park surveys were very informative.
Merry Christmas and Happy New Year.
President Barz invited the Board members to his home for a small party.
10. EXECUTIVE DIRECTOR REPORT
Executive Director Hassett noted the following from her written report:
The next committee meeting is January 10, 2017.
The packet included the calendar of meetings for 2017
Gina shared the Dog Park Survey with Operation Playground to get their feedback.
The HVAC in the Puent Building is in need of repair/replacement. The staff securing
pricing that has been budgeted for.
Website has been updated to include flexible layouts that allows it to be viewed in a more
user friendly manner on mobile devices.
The staff is drafting an ordinance and appropriate forms for the Board to approve at a
Regular Board Meeting.
Stacy and Gina are conducting interviews with two qualified candidates for the position of
Superintendent of Buildings and Grounds.
Two changes in staff levels have changed under the new FSLA. It will be reevaluated at
the February Regular Board Meeting in lieu of the Texas lawsuit.
A diagnostic procedure was conducted on the business systems and a proposal for
new/updated software will be forthcoming. Proposals from several other firms are being
sought as well.
A. Approval of Ordinance 16-12A Travel, Meal & Lodging Expense - President
Barz asked for a motion to approve the Ordinance 16-12A. Commissioner
Feehery so moved and Motion seconded by Commissioner Ruvoli. A
discussion followed. The general consensus was to remove ‘Entertainment (as
permitted’ and add a date by the signature on the reimbursement form. The
motion was amended by Commissioner Feehery and seconded by
Commissioner Ruvoli to include the changes. There being no further
questions or comments, a roll call vote was taken.
Aye: (6) Reilly, Farina, Ruvoli, Feehery, Rak, Barz
Nay: (0)
Abstain: (0)
Absent: (1) Schedin
Motion approved.
December 13, 2016
Page 3
B. ADA Transition Plan – Gina reviewed the 2012 internal audit conducted by
Frankfort Park District. Special Rec Funds are available and the staff will be
implementing some necessary repairs over the next few years.
C. Health Insurance Update – A survey was sent out to the majority of the South
Suburban Park Districts to determine how they reimburse their employees and
subsidize the cost of insurance. Results will be discussed at the January
Committee Meeting.
11. COMMITTEE REPORTS
A. SPECIAL RECREATION – EXECUTIVE DIRECTOR HASSETT
a) Board meeting was today (12-13-2016).
1) LWSRA has put out bids for construction of an access road adjacent to their
property. The awarding of the bid will be conducted at their January meeting.
2) Programs have been increasing in participation and revenue.
3) The staff and Director are very passionate in the work that they do.
B. FINANCE –BUSINESS MANAGER KMAN/ COMMISSIONER FARINA
1) Ryne discussed the Bond payment.
2) Approval of the 2016 Tax Levy Ordinance - President Barz asked for a
motion to approve the 2016 Tax Levy Ordinance. Commissioner Reilly
made a motion to approve the 2016 Tax Levy Ordinance as
presented. Commissioner Rak seconded the motion. Discussion was
held and Commissioner Farina expressed her concern on the increase.
There being no further questions or comments, a roll call vote was
taken.
Aye: (5) Ruvoli, Feehery, Rak, Reilly, Barz
Nay: (1) Farina
Abstain: (0)
Absent: (1) Schedin
Motion approved.
3) Approval of Resolution to instruct County Clerk on apportion of 2016 Tax
Levy - President Barz asked for a motion to approve the Resolution to instruct
County Clerks how to Apportion the 2016 Tax Levy Extension Reductions.
Commissioner Feehery so moved and Commissioner Reilly seconded
the motion. Commissioner Feehery commented on the increase in the Tax
Levy and his support of it. A discussion was held. There being no further
questions or comments, a roll call votes was taken.
Aye: (6) Ruvoli, Feehery, Rak, Reilly, Barz, Farina
Nay: (0)
Abstain: (0)
Absent: (1) Schedin
Motion approved.
C. BUILDINGS AND GROUNDS REPORT – SUPT. STUNDINGS/COMMISSIONER REILLY
a. Commissioner Farina complimented the staff on the great job with snow removal.
b. The two ice rinks are being prepared. A timer switched will be installed.
c. Some of the trees and shrubs that were on hand were planted by a contractor.
d. A digital component of the roof heating unit will be replaced.
D. RECREATION REPORT – SUPT. PROPER/COMMISSIONER SCHEDIN
a. The Winter/Spring Brochure is at the printer and will be mailed out December 23rd. It
is available for download from the website on December 9th
.
b. Youth Basketball League Started December 6 with 22 Volunteer coaches.
c. The annual Dinner with Santa was held on Friday December 2nd. 87 children were
registered.
December 13, 2016
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d. The annual Polar Express Storytime Train was held on December 11th and was a
sold out event.
e. The Superintendent of Recreation escorted a group of 25 Seniors to Pigeon Forge
and the Smokey Mountains November 28 through December 2.
E. PUBLIC RELATIONS REPORT - EXECUTIVE DIRECTOR HASSETT/COMMISSIONER
RAK
a. Deborah Gorchos, Public Relations Coordinator, prepared and extensive report of
news items, and ads and flyers highlighting the Frankfort Park District. Social Media
coverage was featured as well.
b. Director Hassett will prepare some data of the analytics of Face Book and Google to
present at the January meeting.
F. PLANNING REPORT – EXECUTIVE DIRECTOR HASSETT/COMMISSIONER FEEHERY
None
12. ATTORNEY'S REPORT – Attorney John Izzo told the Board that he was able to get the tax
objections withdrawn for 2014. He will address the 2015 objections as well.
13. UNFINISHED BUSINESS – Director Hassett discussed an order for Frankfort Park District
emblazoned items that she will be submitting. Also the Christmas party will be held in January for
the staff and commissioners.
14. COMMISSIONER COMMENTS/ANNOUNCEMENTS
Commissioner Rak told the Board that she attended the Village Board Meeting representing
the Frankfort Park District. She encountered several residents at the end of the meeting who
were very complimentary of the work that the Staff does. They also complimented the Board.
Commissioner Ruvoli has received a lot of comments from his neighbors on what the plans
are for the land that the proposed Rec Center was going to go on. They were happy that it
would not be built. He passed out brochures to neighbors and received a lot of positive
comments. He met a former professional basketball player from his neighborhood who would
like to advise Maurice. He will contact the powers that be on the Laraway road improvements.
He wished everyone a Merry Christmas.
Commissioner Farina acknowledged the passing of Judy Herder and all of her
accomplishments and volunteer endeavors. She suggested that the Board could memorialize
her in some way.
Commissioner Feehery wished everyone Merry Christmas and Happy Holidays.
Commissioner Reilly told the staff he appreciates all the good work they are doing and is
impressed with the holiday decorations. He told the Board that he is saddened by Judy
Herder’s passing and remembered her as a passionate community supporter and a huge
friend of the Frankfort Park District. He encouraged the Board to memorialize her in some
way. He stated that he would like to see the property at Rte. 45 and Laraway sold and the
Board discussed their options and the timing needed to accomplish.
15. EXECUTIVE SESSION – President Barz asked for a motion to go into Executive session.
Commissioner Reilly made a motion to go into Executive Session at 7:28 p.m. for the
purpose of discussing: Personnel 5 ILCS 120/2(c)(1); imminent, probable, or pending
litigation 5ILCS129/2(2)(c)(11). Commissioner Farina seconded the motion. Motion passed
by a voice vote.
16. RETURN TO REGULAR MEETING. Commissioner Reilly moved to end the Executive
Session and return to the Regular Meeting at 7:37 p.m. Motion seconded by Commissioner
Farina. Motion passed by a voice vote.
17. ACTION OF ITEMS DISCUSSED IN EXECUTIVE SESSION - None
18. ADJOURNMENT - Commissioner Reilly moved to adjourn the Frankfort Park District Board
of Commissioners monthly meeting of November 8, 2016 at 7:38 p.m. Motion seconded by
Commissioner Feehery. Motion passed by a voice vote.
December 13, 2016
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Respectfully submitted,
Mary T. Strand
Board Minutes Secretary
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