SE Illinois News

Frankfort Park District Board of Commissioners met April 18.

Here is the minutes as provided by the board:

1. Call to Order

President Barz called the meeting to order at 6:30 p.m.

2. Roll Call

Present: Commissioner Barz

Commissioner Reilly

Commissioner Farina

Commissioner Ruvoli

Commissioner Schedin

Commissioner Feehery

Absent: Commissioner Rak

3. The Pledge of Allegiance was recited.

4. Approval of the Agenda – Approved as presented.

5. Consent Agenda– Items on the consent agenda are considered to be routine in nature and

will be enacted in one motion. There will be no separate discussion of these items unless a board

member so requests in which event, the item will be removed from the Consent Agenda and will

be considered separately.

A. Approval of the Regular Meeting Minutes of March 14, 2017

B. Approval of the Committee Meeting Minutes of March 28, 2017

Commissioner Reilly so moved and Motion seconded by Commissioner Farina.

A roll call vote was taken.

Aye: (6) Feehery, Reilly, Farina, Schedin, Ruvoli, Barz

Nay: (0)

Abstain: (0)

Absent: (1) Rak

Motion approved.

6. Approval of Bills - President Barz asked for a motion to approve the bills.

Commissioner Farina made a motion to approve March Accounts Payables and

Payroll in the amount of $110,285.85.

Aye: (6) Reilly, Farina, Schedin, Ruvoli, Feehery, Barz

Nay: (0)

Abstain: (0)

Absent: (1) Rak

Motion approved.

Discussion was held to clarify phone bills and Attorney’s fees.

Commissioner Farina made a motion to approve April 2017 Accounts Payables

and Payroll in the amount of $58,592.08. Motion seconded by Commissioner

Reilly. There being no further questions or comments, a roll call vote was taken.

Aye: (6) Farina, Schedin, Ruvoli, Feehery, Reilly, Barz

Nay: (0)

Abstain: (0)

Absent: (1) Rak

Motion approved.

7. Citizens Comments – None

Correspondence – None

8. President's Report –

 President Barz informed the Board that he will attend the Legal Conference in Springfield

with Gina and Stacey.

 Expressed appreciation to everyone who attended the Frankfort Showcase.

 President Barz will be attending a screening of “Tommy’s Honour”.

9. Executive Director Report

Executive Director Hassett noted the following from her written report:

 Regarding the Impact Fees, Director Hassett told the Board that the attorney is still

waiting on getting a response from the Village’s attorney. She felt that it would move

forward now that the election is over.

 The land conveyance to return the parking lot at the Puent Building to FPD will be on the

Village agenda at their April Meeting, which is post-election.

 Steve Hogan will attend the Committee Meeting to further discuss Defined Contributions

for Health Insurance.

 Gina received the paperwork on Old Stone Park and filed with the County Clerk. One of

the two pieces of land was not deeded to the current contractor and has a mortgage on it.

Staff is being cautious to ensure the transfer to the park district is done properly. $15,000

is in escrow with the Village.

 Operation Playground will hold a craft beer tasting event on June 16 to raise funds for the

Pump Track. The event will be held at the Founders Center and tickets are available

online at Operation Playground’s website. Gina handed out postcards promoting the

event.

 IAPD’s Parks Day at the Capitol in Springfield will be on May 2nd. Gina will attend it along

with the Legislative Conference held on May 3rd. She will help coordinate the booth that

represents the South Suburban Professional Recreation and Association at the event.

 Refunds of $3,124.25 were issued from March 8-March 31. Due to a mix up, registration

for the Lacrosse program was cancelled and the participants had to reregister. The time

of year for High School Basketball program needs to be reevaluated.

 Gina presented a proposal with a recommendation to approve $7,800 for Pre-Design

services from Williams Architects. It would include a zoning study, building code check,

evaluation of building program space and provide site diagrams. If the Board agrees to

move forward there would be two additional processes, Existing Conditions Study, $9,000

and Expanded Design, $8,200. President Barz asked for a motion to approve $7,800 for

Williams Architects for Pre-Design services.

Commissioner Ruvoli made a motion to approve proposal Williams

Architects for Pre-Design Services of $7,800. Motion seconded by

Commissioner Schedin.

Discussion was held to clarify what the services included, the timeline, and feasibility

and define the end goal. The land owned by FPD at Route 45 and Laraway was also

brought up, but that will need to be put on a future agenda.

The motion was rescinded by Commissioners Ruvoli and Schedin.

Commissioner Ruvoli made a motion to approve the proposal by Williams

Architects for Pre-Design services for the Founders Center not to exceed

$10,000. Commissioner Schedin seconded the motion. There being no

further questions or comments, a roll call vote was taken.

Aye: (6) Schedin, Ruvoli, Feehery, Reilly, Farina, Barz

Nay: (0)

Abstain: (0)

Absent: (1) Rak

Motion approved.

(President Barz left the meeting at 6:55 p.m. and Vice President Reilly lead the

rest of the meeting.)

10. Committee Reports

A. Special Recreation – Executive Director Hassette

a) Board meeting was held on 04-11-2017 and attended by Stacey Proper in Gina’s

absence.

b) LWSRF received $130,000 donation from an individual that had participated in some

of the LWSRA activities. $100,000 is to go to Adaptive Sports and the remainder was

used for some wheelchairs for certain individuals and a portion went to 2 teams that

were in a fund raising competition. The person donating the money will make an

annual $100,000 donation.

B. Finance –Business Manager Kman/ Commissioner Farina

a) The Board’s packets included information related to Fund Balance Transfer. Vice

President Reilly requested that a motion to approve the transfer.

Commissioner Farina made a motion to approve the Fund Transfer of

$21,250 to the General Fund and $5,000 to the Recreation Fund from the

Special Recreation fund for 201616-17 Fiscal Year. Commissioner Feehery

seconded the motion. There being no further questions or comments, a roll

call vote was taken.

Aye: (5) Ruvoli, Feehery, Reilly, Farina, Schedin

Nay: (0)

Abstain: (0)

Absent: (2) Rak, Barz

Motion approved.

b) A memo from Executive Director Hassett outlined changes that were made to the

draft budget that was presented at the March 28th Committee Meeting. The draft

budget has been posted to the District web site which is required to be posted 30

days prior to the final approval. A Public Hearing will be held at the May 9th Board

Meeting. The current Board will conduct the Hearing and vote on the Budget before

swearing in the new Board members. Discussion was held. Vice President Reilly

asked for a motion to approve the draft Budget.

Commissioner Feehery made a motion to approve the draft Budget for the

2017-2018 Fiscal Year. Commissioner Farina seconded the motion. There

being no further questions or comments, a roll call vote was taken.

Aye: (5) Reilly, Farina, Schedin, Ruvoli, Feehery

Nay: (0)

Abstain: (0)

Absent: (2) Rak, Barz

Motion approved.

C. Buildings and Grounds Report –Supt Bldg & Grounds

Newton/Commissioner Reilly

a. The sled hill fencing has been put away. The refuse cans were distributed to the

parks and the nets for tennis and volley ball put up.

b. The restrooms have been cleaned and opened to the public the beginning of April.

c. The drier weather permitted the staff to start cutting and trimming at the parks.

d. Licensing and classes has been completed by all of the staff. Licenses for the

facilities are also up to date.

e. The Puent Building permit has been issued. The grant documentation has been

submitted for the Illinois Energy Now program.

f. Parts of the Stone Creek playground were already received with the balance to be

delivered within the next week.

g. Ed has received applications for the summer seasonal staff and is conducting

interviews for the summer staff. Many are returning from last year.

h. Gina received a few emails with complaints regarding Sara Springs and the use for

Soccer. She and Ed will discuss with the residents.

D. Recreation Report – Supt. Proper/Commissioner Schedin

a. Summer Brochure will be delivered to residents April 19th. It is on the website since

April 10th

.b. The Garden Plots meeting will be held on April 24th. New this year is the addition of

a shed with a few tools for the publics use. Maintenance is working on getting the

water supply hooked up.

c. The Earth Day celebration will be at Main Park on April 22nd. Recycling, Electronic

Recycling and Shredding services will be available.

d. Kristen Morrison gave an overview of the Pre-School. An Open House will be held

on April 22nd. Enrollments are doing well.

E. Public Relations Report - Executive Director Hassett/Commissioner Rak

a. A comprehensive report outlined the many articles and postings in social media and

printed matter. Copies of some of the articles were included in the packets.

b. Gina noted that the media covered the candidates for Park Commissioners very

nicely.

F. Planning Report – Executive Director Hassett/Commissioner Feehery - None

11. Attorney's Report – None

12. Unfinished Business – None

13. Commissioner Comments/Announcements

 Commissioner Ruvoli congratulated the newly elected commissioners. He will attend Earth

Day. He congratulated all that worked at the Community Showcase. Fort Frankfort

Maintenance Day will be May 13 and he encouraged young people needing service hours to

sign up to work at the park.

 Commissioner Feehery was happy to see that Anytime Fitness displayed a poster of the

Frankfort Park District’s Softball program. He thought it was very nice of them to partner with

the District. He congratulated his fellow candidates for being elected.

 Commissioner Schedin congratulated the new and returning commissioners. She

complimented Ed and his staff on the refurbished picnic benches.

 Executive Director mentioned that the pier at Jackson Creek is closed due to a failing

concrete pilings. Ed noted that he is looking at options for replacing all the pilings.

 Commissioner Farina congratulated all the elected commissioners. She thanked all of her

colleagues and staff for their support. She expressed her appreciation to the staff as well. She

acknowledged some accomplishments – Budget and Audits online; Puent Sign; hiring

Executive Director. She enjoyed working with all.

 Commissioner Reilly thanked the staff for all the work they did on the budget. He thanked

Kristen for attending the meeting. He also thanked Jaclyn and Margaret for their service.

14. Adjournment – Vice President Reilly asked for a motion to adjourn Commissioner Feehery

moved to adjourn the Frankfort Park District Board of Commissioners Special Meeting of

April 18, 2017 at 7:25 p.m. and Commissioner Schedin seconded the motion. Hearing no

objections all present voted Aye. Motion passed by a voice vote.

https://www.frankfortparks.org/wp-content/uploads/2016/10/SPECIAL-MTG-2017-04-18-FF.pdf