Village of Freeburg Board of Trustees met May 15.
Here is the minutes provided by the Board:
Call to Order: Mayor Seth Speiser called the Regular Board Meeting to order at 7:30 p.m., on Monday, May 15, 2017, in the Freeburg Municipal Board Room.
Pledge of Allegiance: Those present and the Board Members recited the Pledge of Allegiance.
Roll Call: Trustee Ramon (Ray) Matchett, Jr. - here; Trustee James (Mike) Blaies - here; Trustee Denise Albers - here; Trustee Bert (Dean) Pruett - here; Trustee Mathew (Matt) Trout - here; Trustee Elizabeth (Lisa) Meehling-here; Mayor Seth Speiser - here; (7 present, 0 absent) Mayor Speiser announced there is a quorum.
Mayor Speiser stated the minutes from the Regular Board meeting on May 1, 2017 are unavailable.
Finance: None.
Treasurers Report: None.
Attorney's Report: None.
Exhibit A:
ESDA Report: ESDA Coordinator Gene Kramer talked about the following:
1. Researched and submitted to Public Safety Chairman and Village Administrator the cost for replacement of the Saturn Terrace outdoor tornado siren controller replacement unit.
2. The sixth ESDA outdoor warning siren system has been completed at the S.A.V.E. Site.
3. The Public Works Department also provided additional work on the St. Clair County Amateur Radio Club VHF/UHF repeater antenna located at the SAVE Site.
4. Area representative from Blue Valley Public Safety Inc. has advised Gene he will be visiting Illinois with the Public Safety EMA/ESDA personnel.
5. Conference calls from the St. Louis Nation Weather Service office during the past two weeks with all ESDA/EMAs, concerned river level crest information updates.
6. Gene said he put an article in the Freeburg Tribune this past week to highlight the importance of “Tornado Preparedness and Safety Measures'.
7. Plan to set up a combined Public Safety Departments meeting this month to cover the response work for the August 21 Solar Eclipse operation.
8. Plan to meet with the Swimming Pool manager Mr. Schulz, before the pool officially opens.
9. Gene filled us in on the Solar Eclipse coming up.
Public Participation:
1. Janet Baechle asked where the siren located by her house is. Gene said north by Niebruegge Road. Janet asked could you place it somewhere else, we cannot hear it go off. Gene said no this was done by an engineering firm to locate the best place for it. Gene also reminded Janet it is not for people who are inside, but who are outside to go inside and take cover.
2. Scott said he was wondering when the minutes for May 1 will be available. Village Clerk Menard said sometime this week.
Reports and Correspondence:
Exhibit B:
1. Zoning Administrator's Report: Mayor Speiser asked does anyone have questions for Gary.
Committee Meeting Reports:
Recommendations of Boards and Commissions: None.
Contracts, Releases, Agreements & Annexations: None.
Exhibit C:
Bids: Mayor Speiser stated we have the MFT Bid Tabulation.
Trustee Ramon Matchett, Jr. motioned to accept the low bidder for the MFT bid to be awarded to Don Anderson Company at the cost of $30,265.44 and Trustee Denise Albers seconded the motion. Roll Call: Trustee Ramon Matchett, Jr. –aye; Trustee Denise Albers - aye; Trustee James Blaies - aye; Trustee Mathew Trout -aye, Trustee Elizabeth Meehling - aye Trustee Bert Pruett - aye, (6 ayes, 0 nays, 0 absent). All voting aye, the motion carried.
Resolutions: None.
Ordinances: None.
Old Business: None.
New Business: None.
Appointments: None.
Exhibit D:
Electric Committee Meeting:
Trustee Mathew (Matt) Trout called the meeting of Electric Committee to order at 5:30 p.m. on Wednesday, May 10, 2017.
Old Business:
1. Surplus Equipment: Trustee Trout said Public Works Director John Tolan advised he would like to take two of the public works trucks to the junkyard, but the place has to be certified. John is going to check and see if Paulie Towing/Junk yard is a certified place.
2. New Customer Issues: Trustee Trout stated Head Lineman Shane Krauss said all the meters have been installed for the Sunset Drive 8-plex. Shane's next project is a line extension for the Kiskens at the north end of Parrish's property on Route 15.
3. IMUA/IMEA Annual Conference and Trade Show: Trustee Trout said the conference is next week Thursday and Friday. On Friday, Andy and Matt, two of our apprentices, will be attending. This will give them a chance to see the vendors and training.
Electric Infrastructure for New Subdivisions: Trustee Trout said we discussed the electric infrastructure for the possible new subdivision. Head Lineman Krauss has discussed this with Verbal of BHM&G, and she said we should get a plan together to put a new line out there.
New Business:
Trustee Trout said Village Administrator Funderburg mentioned before the meeting we have light bulbs for sale at the cost of $2.00 each with a limit of 5.
Trustee Trout said Head Lineman Shane Krauss said IMEA wants their communities to have a black start up handbook. Trustee Trout stated IMEA will add S1,000 to our bill for 12 months so it doesn't come out of the budget. Head Lineman Krauss said there is money in the budget to pay for this it rather than have the taxpayers fund it.
Trustee Trout stated Public Works Director John Tolan advised the urge testing has been revised for all the IMEA communities. After a discussion over the times of testing, our will be from 1:00 to 3:00 p.m. Public Works Director Tolan is arguing for a prorated schedule rather than losing an entire year of credits. In July and August, we will get 12 hours notice to run a 4-hour load.
Trustee Trout said Public Works Director Tolan reported the city of Cairo, and IMEA member, is close to going bankrupt. They requested a reduced rate, and IMEA has requested their financials. Trustee Trout said IMEA has awarded Ben Ebel a $500 scholarship. Ben is a Freeburg High School student.
Exhibit E:
Public Works Committee Meeting: (Trash/Water/Sewer)
Trustee James (Mike) Blaies called the meeting of Public Works Committee to order at 6:00 p.m. on Wednesday, May 10, 2017.
The following item or items were talked about or discussed:
Old Business:
1. Sewer Project: Trustee Pruett said we discussed the sewer project and are still having discussion with Rhutasel and Haier.
2. Sewer Issues/Sewer Fuel Orders: Trustee Blaies said Public Works Director Tolan stated EPA came out on May 2", tested a few manholes, and found some odor in them, so we are still working on that.
3. Shampoodles Lift Station: Trustee Blaies stated Public Works Director Tolan advised us they had to go with a different hatch. It has been ordered.
4. Private Sewer at Potter/West Street: Trustee Blaies said Public Works Director Tolan met with TWM, and they are proposing to set a small lift station for the three homes to keep costs down. The proposal will include Surveying, design, a construction permit and legal description at a cost of $10,900.
Trustee James Blaies motioned to approve TWM Proposal for the Potter/West Street Sewer Project not to exceed $10,900 and Trustee Bert Pruett seconded the motion. Roll Call: Trustee James Blaies - aye, Trustee Bert Pruett -aye, Trustee Ramon Matchett, Jr. –aye; Denise Albers - aye, Trustee Elizabeth Meehling - aye Trustee Mathew Trout -aye, (6 ayes, 0 nays, 0 absent). All voting aye, the motion carried.
New Business: None.
Exhibit F:
Public Property Committee Meeting: (Streets/Municipal Center/Pool/Parks & Recreation)
Trustee Ramon Matchett, Jr. called the Public Property Committee Meeting to order at 6:29 p.m. on Wednesday, May 10, 2017.
The following items were talked about or discussed under:
Pool: Old Business:
1. Pool/St. Clair County Parks Grant: Trustee Matchett stated Public Works Director Tolan is working on the slide. They are cleaning and preparing the pool for opening. We are going to fill the pool over the weekend. The MEPRD grant has been Submitted. The diving board structure has been taking care of
New Business:
1. Carl L. Barton PTO Donation Request: Trustee Matchett stated the committee agreed on donating a 10-day pass for the Carl L. Barton PTO Spring Carnival.
Old Business:
1. MFT/Ditch on North Main: Trustee Matchett said MFT was passed earlier on the agenda. Trustee Matchett said regard to the ditch on Main St., Public Works Director John Tolan has watched it the past couple of weeks during the heavy rains and it is flowing really well.
2. Drainage Problem Areas/Stormwater Run-Off Trustee Matchett said Public Works Director Tolan said they checked a lot of areas and only had an issue on Cemetery Road due to a resident that took some trees down and they clogged the ditch up. Trustee Matchett said he would like to advise residents who have been trimming trees, branches and shrubs please make sure they are not laying in the ditches to cause clogging. If you make sure you remove it, this will help our guys a lot.
New Business:
1. Lighthouse Learning Center Request to use the Park on May 19, 2017 for Graduation: Trustee Matchett said the committee approved the Lighthouse Learning Center's request to use the Village Park for their graduation ceremonies on May 19, 2017.
2. Teeny Tot Preschool Request to close Belleville Street: Trustee Matchett said the committee approved the Teeny Tot Preschool request to close Belleville Street for their family picnic on May 26, 2017.
Trustee Matchett said we had some concerns to discuss with IDOT. The first concern is a sign for people traveling west on East Apple Street at the Regions Bank stop light. There needs to be a left turn on yield sign. There is also a request to get the speed limit reduced to 45 mph to the Industrial Park. It was asked to add arrows to show the lane merge on Route 15 into town,
Trustee Matchett said Public Works Director John Tolan gave out a spreadsheet of the costs we paid our local businesses for auto repair work. John has started Spraying for mosquitos three days a week and will go up to four in June.
Upcoming Meetings:
Legal/Ordinance Committee Meeting - Wednesday, May 24, 2017 - 5:30 p.m.
Finance Committee Meeting - Wednesday, May 24, 2017 - 5:45 p.m.
Personnel/Police Committee Meeting - Wednesday, May 24, 2017 - 6:00 p.m.
Municipal Pools Opens - Saturday, May 27, 2017 - 11:00 a.m.
Closed in Observance of Memorial Day-Monday, May 27, 2017.
Board Meeting - Monday, June 5, 2017-7:30 p.m.
Village Mayor & Trustees Comments:
Trustee Denise Albers - She would like to congratulate Ben Ebel on getting a scholarship from IMEA. Wishes everyone a safe weekend.
Trustee Elizabeth Meehling-Same here on what Denise said.
Trustee Mathew (Matt) Trout - He would like to congratulate Ben Ebel on getting the IMEA scholarship. He would like to thank everyone who attended the golf tournament. He would like to thank all of the businesses who sponsored holes. It looks like we raised about $8000 at the golf tournament.
Trustee James (Mike) Blaies - No thank you.
Trustee Ramon (Ray) Matchett, Jr. -No thank you.
Trustee Bert (Dean) Pruett - No thank you.
Village Clerk Jerry Menard - She would like to apologize for the minutes not being done for this meeting. She did not receive the tape until Thursday which did not give her much time to get them done. She would like to congratulate all of the eighth graders from St. Joe's who graduated this evening. Mayor Speiser attended the graduation to present the Mayors Awards and did a great job doing so.
Staff Comments:
Village Administrator Tony Funderburg-June the 1st there will be a Combined Planning and Zoning Board of Appeal meeting at 6:00 p.m. this is to rezone the area across from Tom's. RCA Development they would like to rezone from SR-1 to MR-2.
Public Works Director John Tolan -No thank you.
Village Zoning Administrator - No thank you.
ESDA Coordinator Gene Kramer-No thank you.
Adjournment:
Mayor Speiser called for a motion to adjourn the meeting.
Trustee Mathew Trout motioned to adjourn the meeting at 7:53 p.m. and Trustee Elizabeth Meehling seconded the motion. All voting aye, the motion carried.
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