Village of Freeburg Public Works Committee met May 10.
Here is the minutes provided by the Committee:
The Public Works Committee Meeting was called to order at 6:oo p.m. on Wednesday, May 10, 2017, by Chairman Mike Blaies. Members present were Chairman Mike Blaies, Trustee Lisa Meehling (absent), Trustee Dean Pruett, Trustee Matt Trout, Mayor Seth Speiser, Village Clerk Jerry Menard (absent), Trustee Denise Albers, Trustee Ray Matchett, Public Works Director John Tolan, Village Administrator Tony Funderburg and Office Manager Julie Polson. Guest present: Janet Baechle,
A, Old Business:
1. Approval of April 12, 2017 minutes: Trustee Dean Pruett motioned to approve the April 12, 2017 minutes and Trustee Matt Trout seconded the motion. All voting yea, the motion carried.
2. Sewer project: Trustee Albers reviewed the meeting where she, Trustee Meehling, John and Tim Pruett were present to review the invoices and have Tim explain the billing process. Tim had a spreadsheet showing what was billed. After going through that, we contracted with them for $295,OOO, but we show that we have been billed $315,OOO. We paid $60,000 for the facility planning, and Tim said that should not be in the project. John stated Tim has five additional change orders and costs associated with the project. He would like to meet with Tim, Tony, Trustee Blaies and Haier to discuss those additional change orders with them. John stated everytime Haier asked if we could do something, we agreed. When we went to them with additional Work that needed to be done, we are now stuck with several high dollar change order costs. John said the contingency on the contract is $27,OOO, and anything over that amount, someone has to come up with the money.
Tony left the meeting at 6:19 p.m.
3. Sewer issues/Sewer Fuel Odors: John stated EPA came out on May 2nd, tested a few manholes, and found some odor in them. With the large amount of rain we recently received, EPA came back and there were no reports of odor. Yesterday, TWM televised the areas, and there was a strong odor at the manhole on Emily, and also at the Smiths on W. Apple. The pipe is in really bad shape by the car Wash going south. That line needs to be done again after it has been vectored out. All the information has been given to the EPA. The EPA said they will come down if we get more reports of strong odor, they need to be there. John said they want us to line our sewers. He is concerned that what happens if everyone's laterals are leaking after lining the sewers? Will EPA help these people with their laterals?
FSH Minutes: John said it's pretty quiet right now,
Sewer Main - Jacks Car Wash: Discussed above.
Shampoodles Lift Station: John advised they had to go with a different hatch. It has been ordered.
Jordan Kramper Lake Drive Sewer Extension: John believes Jordan Kramper is going to run their sewer to the manhole.
IEPA Violation Notice W-2017-5OO13: TWM is preparing the permit for us.
W. Apple St. Water Line Extension: The pipe has been purchased, and the application has been submitted to the EPA. John is hoping to start this project in the summer.
1O. Private Sewer at Potter/West Street: John met with TWM, and they are proosing to set a small lift station for the three homes to keep costs down. The proposal will include surveying, design, construction permit and legal description at a cost of $10,900.
Trustee Dean Pruett motioned to recommend to the full Board the TWM Proposal for the Potter/West Street Seuveer Project not to exceed $10,900 for approval and Trustee Matt Trout seconded the motion. All voting yea, the motion carried.
11. East Water Tower Work: John is still Waiting on the proposal from the divers.
B. Neew Business: None.
C. General Concerns: None.
D. Public Participation: None.
E. Adjourn: Trustee Matt Trout motioned to adjourn the meeting at 6:28 p.m. and Trustee Dean Pruett seconded the motion. All voting aye, the motion carried.
http://www.freeburg.com/vertical/Sites/%7BBF1EBCED-BB68-4781-96B4-C004E1B2B4B6%7D/uploads/Water_Sewer_Minutes_May_10_2017.pdf
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