Carmi White County Community Unit School District 5 Board of Education met April 24.
Here is the agenda as provided by the board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held on Monday, April 24, 2017, at Jefferson Attendance Center (new building), The meeting was called to order by Vice-President Kelly Chapman at 7:00 p.m.
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Recital of Pledge Of Allegiance
The Pledge of Allegiance was recited by all present.
Those present were board members Acord, Chapman, Fulkerson, and Mitchell. Others present were Superintendent Brad Lee; Amy Atteberry, Washington Attendance Center principal; Dr. Amy Dixon, Jefferson and Lincoln Attendance Centers principal; Cynthia Hoskins, Brownsville Attendance Centerprincipal; Bart King, junior high school principal; Jarrod Newell, high school principal; Lacey Moore, elementary dean of students; Marcie Hoskins, observer; Robin Huggins, CWCEA representative; Sheila Napier, acting secretary; Scott Mareing, reporter at Carmi Broadcasting Co., and Brandon Siegert, editor at The Carmi Chronicle.
Appointment of an Acting Secretary to Record Minutes of the Meeting
The board needed to appoint an Acting Secretary to record the minutes of the April 24, 2017 regular board meeting,
Motion by Mitchell, second by Acord, that Sheila Napier be appointed as the Acting Secretary to record the minutes of the April 24, 2017 regular board meeting. Roll call vote:
Consent Agenda Approved
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of the March 20, 2017 regular board meeting.
2, Support Staff Retirement
Sheila Peacock has submitted a letter of retirement as the building secretary at Brownsville Attendance Center effective at the end of the 2016-2017 school year.
It was recommended that the board accept the letter of retirement of Sheila Peacock as the building secretary at Brownsville Attendance Center effective at the end of the 2016-2017 school year.
3. Final Action on Revision of Board Policies 6:15, 6:50, 6:60, 6:145, 6:160, 6:170, 6:310, 6:340, 7:15, 7:60, 7:70, 7:260, 7:305 and 8:70
For board policy adoptions to become effective, they must be acted on at two (2) meetings. This will be the second and final action on adoption of board policies 6:15 School Accountability, 6:50 School Wellness, 6:60 Curriculum Content, 6:145 Migrant Students, 6:160 English Learners, 6:170 Title I Programs, 6:310 High School Credit for Non-District Experiences; Course Substitutions; ReEntering Students, 6:340 Student Testing and Assessment program, 7:15 Student and Family Privacy Rights, 7:60 Residence, 7:70 Attendance and Truancy, 7:260 Exemption from Physical Activity; 7:305 Student Athlete Concussions and Head Injuries, and 8:70 Accommodating Individuals with Disabilities as recommended by the Illinois Association of School Boards (IASB).
It was recommended that the board of education give final approval to adoption of revised board policies 6:15, 6:50, 6:60, 6:145, 6:160, 6:170, 6:310, 6:340, 7:15, 7:60, 7:70, 7:260, 7:305 and 8:70.
4. Final Action on Adoption to Board Policies 7:310 and 7:315
For board policy adoptions to become effective, they must be acted on at two (2) meetings. This will be the second and final action on adoption of board policies 7:310 Restrictions on Publications; Elementary Schools and 7:315 Restrictions on Publications; High Schools.
It was recommended that the board of education give final approval to adoption of board policies 7:310 and 7:315.
5. Leave of Absence
Ryse Brinkley has submitted a request for a leave of absence for the 2017-2018 school year.
It is recommended that the board accept the request of Ryse Brinkley for a leave of absence for the 2017-2018 school year,
6. Resignation
Hannah Gowdy has submitted a letter of resignation as the Carmi-White County Junior High School Cheerleading sponsor effective at the end of the 2016-2017 school year.
It is recommended the board accept the letter of resignation of Hannah Gowdy as the Carmi-White County Junior High School cheerleading sponsor effective at the end of the 2016-2017 school year.
7. Donations
Brownsville Attendance Center has been the recipient of the following donations In memory of Brownsville student Shelby Lynn Gass.
Karen Niehaus, Dawn Head & Family, Brian Niehaus & Family,.,.,. $50.00
Ashley Huey.......................................................................... $20.00
Mr. & Mrs. Charles Wargel. $20.00
Mr. & Mrs. Timothy Brigham....................... $20.00
P. Kelli Mahoney..................................................................... $20,00
Mildred Lucas......................................................................... $25.00
Laura & Danny Bradley.............................................................. $25.00
Mr. & Mrs. Patrick Whittington. $25.00
Sally Basinger......................................................................... $25.00
Mr. & Mrs. Russell Duncan......................................................... $25.00
Mr. & Mrs. Don Watson. $25.00
Beth Williams......................................................................... $25.00
Musette Reed............................................. $25.00
Jaclyn & Nicholas Hunt............................ $25.00
Monica Girten,........................................................................ $25.00
Mr. & Mrs. Bryce Currie............................................................ $25.00
Lynn & Jamie Byrd.................................................................. $30.00
Mr. & Mrs. Robert Osborne................................................ $50.00
Mr. & Mrs. Johnathan Mowery. $50.00
Jennifer & Joshua Choate.......................................................... $50.00
Mr. & Mrs. Mark Langley.......................................................... $50.00
Karen Mathews....................................................................... $50.00
Sue Barton...................................................................... $50.00
Donna Lutz............................................................................ $50.00
Julie Tiu........ $50.00
John & Marilyn McGill........................................................... $50.00
Diane & Richard Dempsy...................................................... $50.00
Mr. Dale Fowler...................................................................... $50.00
Mr. & Mrs. Bryce Hampton.......................... $50.00
Stanley & Jennifer Baumgart. $50.00
Thomas & Sheila Foster............................................................. $50.00
Vince & Patricia Kasiar............................................................. $50.00
Gallatin County Tin & True Value Hardware Inc. $50.00
Aaron & Deloris Jackson............................................................ $75.00
Wm & Misti DeVillez............................. $100.00
Wm & Kathryn DeVillez $100.00
Alysia & Buddy Lane.............................................................. $100.00
Carl & Constance Payne.......................................................... $100.00
Ronald & Nancy Workman....................................................... $100.00
Virginia M. Kuhn......................................................... $100.00
S.B. & Brenda Questell.. $100.00
Mr. & Mrs. S.E. Naas....................... $125.00
Wm & Cynthia Roberts............................................................ $250.00
Mach Mining, LLC, Viking Mining. $500.00
Cash Donations Received. $716.00
Southeastern Illinois Area Health Education Center, , ,. $2,000.00
Total............................................................................... $5,601.00
In line with board policy, it was recommended that the board of education accept the donation noted above.
Motion by Acord, second by Mitchell, that recommendations for consent agenda items as follows:
1. Minutes of March 20, 2017 regular board meeting
2. Support Staff Retirement
3. Final Action upon Revision of Board Policies 6:15, 6:50, 6:60, 6:145, 6:160, 6:170, 6:310, 6:30, 7:15, 7:60, 7:70, 7:260, 7:305 and 8:70
4. Final Action upon Adoption of Board Policies 7:310 and 7:315
5. Leave of Absence Request
6. Resignation
7. Donations
be approved. Roll call vote: Fulkerson, yes; Acord, yes; Chapman, yes; Mitchel, yes. Motion carried.
Bills Approved
An additional listing of bills that came in late was presented to the board for its review and approval.
Motion by Fulkerson, second by Acord, that the bills for the month of March 2017 be approved as listed. Roll call vote: Mitchell, yes; Chapman, yes; Acord, yes; Fulkerson, yes, Motion carried.
Treasurer's Report
The treasurer's report for the month of March 2017 was read as follows: Education Fund, $2,732,119, Building Fund, S675,802; Transportation Fund, S149,202; Municipal Retirement Fund, $547,849; Imprest Fund, $5,277; Tort Fund, $337,133; Debt Service Fund, $562,534; Working Cash Fund, $492,490; Fire Prevention and Safety Fund, $203,489; and Capital Projects, $626,609. Investments by Fund: Municipal Retirement Fund, $100,000.
Mr. Lee reported that the district received more revenue during the month of March than anticipated. Total deposits were $771,698. The Education Fund received $673,954. The district received two state aid payments totaling $398,211, The district received $50,000 for Prekindergarten, $59,219 from Orphan Tuition; $38,218 from federal lunch reimbursements. 1% Sale Tax received totaled $53,268. Special Education Payments received totaled $87,558. The district also received $85,224 in local taxes. The state still owes the district $851,000 in categorical payments.
Hopefully, the district will receive payments from the state for the months of April, May, and June. Mr. Lee has heard that the state has started to run out of money, K-12 has a budget but that doesn't mean that the district will receive all of its money.
Motion by Acord, second by Mitchell, that the treasurer's report for the month of March 2017 be approved as read. Roll call vote: Mitchell, yes; Fulkerson, yes; Chapman, yes; Acord, yes.
Superintendent's Report to the Board
Superintendent Lee reported the following items to the board:
1. District-Wide End of Year Completion Ceremonies
The annual high school baccalaureate sponsored by the Ministerial Alliance will be held on Sunday, May 7, 2017, at 6:00 p.m. in the high school auditorium. High school graduation is scheduled for Thursday, May 11, 2017, at 7:00 p.m. in the high school gymnasium. The junior high completion ceremony is scheduled for Friday, May 12, 2017, at 1:00 p.m. in the high school gymnasium.
Annual awards days have been scheduled and are as follows:
High School awards.................................................. May 16, 10:15 a.m.
H.S. Auditorium
Junior high school, 7" and 8" grade awards. May 20, 1:00 p.m.
H.S. Gymnasium
Kindergarten completion ceremony. May 17, 9:00 a.m.
H.S. Auditorium
Brownsville awards and commencement. May 19
Awards, 12:00 p.m.; Commencement, 12:30 p.m.
Washington awards day. May 22, 1:30 p.m.
2. Carmi Chamber of Commerce Teacher Grants
The Carmi Chamber of Commerce has awarded $200 grants to each of the following teachers in the Carmi-White County School District:
Kim Owen and Suzy Tomm from Lincoln Attendance Center.
Melissa Dartt and Jill Roark from Jefferson Attendance Center.
Erin Pennington and Erica Zieren from Carmi-White County High School.
The grant recipients were selected by the Chamber's Education Committee. The Carmi Chamber of Commerce is pleased to provide these grants to help further the education of students in the Carmi-White County School District which are funded through proceeds from the “Chamber's annual Golf Tournament' which will be held on June 24. Congratulations to teachers who were chosen and thanks to the Chamber of Commerce for all they do for our schools and community,
3. Teacher/Employee Appreciation Week
May 7-13 is Teacher Appreciation Week. National Teacher Day is Tuesday, May 9. We appreciate the skills and dedication that teachers bring to our school district. Due to the efforts of teachers, our school district has had a very successful year and our students have benefited greatly.
In addition, we utilize this teacher appreciation week to also thank all of our district's support personnel for helping our teachers make this a very successful school year. A strong district-wide team effort is necessary to provide for a Successful educational program that will meet the needs of our young people.
4. Community Service
On April 5 the seniors from Carmi-White County High School participated in Various service projects throughout the community. While freshman, Sophmores and juniors were taking state tests, our senior spent the morning helping with the following projects. At Wabash Christian, students did landscaping and visited with the residents. Several students traveled to Brownsville School to help students with various projects. Some students stayed at the High School working on landscaping while others built projects for Lincoln and Jefferson Attendance Centers. A number of students traveled to the Crossville area to help with the clean up from the recent tornado. We are proud of our students and their willingness to give back to the community.
5. Pass Illinois Budget
The Illinois General Assembly is set to return to the Capital this week after a two week break. The State continues to struggle without and operating budget in place for most agencies and programs.
Superintendents from across the state are leading a grassroots initiative called, simply enough, “Pass Illinois Budget'. While k-12 has benefited from a partiallyfunded budget, without a full budget our schools, students, families, and communities will continue to suffer. We also will suffer if Mandated Categorical payments are reduced this year. Superintendents are calling on members of the Illinois General Assembly and the Governor to do the following:
-Immediately and with bipartisan support end the state budget impasse
-Fix the formula and invest in student in schools, including higher education, Throughout the state
-Pay school districts what they are owed this year (Unit #5 is currently owed $851,000 for the school year)
6. FY 17 Amended Budget
As the district continues to look at expenses and revenues, it is Mr. Lee's plan to have an amended budget by the May 15 Board Meeting. Between now and then, he will meet with ISBE Financial Consultant, Mark Mullen, to look at the district's fund balances and make the necessary changes to amend the budget.
Special Board Meeting Notice
In order to meet time lines established by the Election Code and the School Code, the board of education will need to hold a special meeting at 7:00 p.m. on Monday, May 1, 2017, to review election results, seat new member, elect officers, establish a regular meeting date and place, and adopt the policies of the previous board of education.
Motion by Fulkerson, second by Acord, that a special board meeting be scheduled for Monday, May 1, 2017 at 7:00 p.m. to review election results, seat new members, elect officers, establish a regular meeting date and place and adopt policies of the previous board of education. Roll call vote: Mitchell, yes; Fulkerson, yes Chapman, yes; Acord, yes. Motion carried.
Jefferson Attendance Center Roof Replacement and Repairs
The district recently accepted bids on roof replacement and parapet repairs at Jefferson Attendance Center. Roof replacement is for the SW section of classrooms. The parapet repairs are for specified areas of the roof. 1% Sales Tax revenue will be used to pay for the project.
Motion by Mitchell, second by Acord that the board of education approve and accept the low bid from D7 Roofing in the amount of $58,150.00 for roof replacement and repairs at the Jefferson Attendance center. Roll call vote: Acord, yes; Mitchell, yes; Fulkerson, yes; Chapman, yes. Motion carried.
High School Track Surface Replacement
The district recently accepted bids on track surface replacement at the high
school track. Alternate bids were also accepted for surface edge and crack repairs along with pole vault runway surfacing. Health Life Safety revenue will be used to pay for the project,
Motion by Fulkerson, second by Mitchell, that the board of education approve and accept the bid from Byrne and Jones Construction in the amount of $83,700 for track surface replacement and Alternate Bid #1 for edge and crack repairs in the amount of $9,500,00 and Alternate bid #2 for the amount of S8,750.00 for pole vault runway surfacing. Roll call vote: Chapman, yes; Acord, yes; Fulkerson, yes; Mitchell, yes. Motion carried.
Bulldog Booster Concession Stand
The Bulldog Boosters Inc. would like to construct a concession stand and restrooms on the west end of the High School football/track complex. This post and beam building will be between 900-1,200 sq. ft. Funding for the facility will come from the Bulldog Boosters Inc. and private donations. School funding will not be used for the construction of this project.
Motion by Fulkerson, second by Acord, to approve the proposal by Bulldog Boosters Inc. to construct a concession stand and restroom on the west end of the High School football/track complex, at no cost to the district, Roll call vote: Fulkerson, yes; Chapman, yes; Mitchell, yes; Acord, yes. Motion carried
Resolution on Student Safety and Protection
At the February board of education meeting, we listened to a presentation from Valinda Rowe on Student Safety and Protection. Mrs. Rowe and her husband are advocating for boards of education to pass a resolution. This resolution would give local control to school boards to develop Student Safety and Protection Plans allowing board approved administrators and staff who have successfully completed the appropriate training courses, passed multiple background checks and possess a conceal carry permit to be and active and armed part of the plan.
If the board of education passes the resolution it would then be sent to the IASB Resolution Committee. The committee would then decide if the resolution should go to a vote before the IASB delegation. If approved by the statewide membership, the IASB would support and advocate legislation providing local school boards the option of developing Student Safety and Protection Plans allowing trained and approved staff to be an active and armed part of the plan,
Motion by Acord, second by Fulkerson, that the board of education pass a resolution in support of Student Safety and Protection Plans. Roll call vote: Chapman, no; Fulkerson, yes; Mitchell, no; Acord, yes. Motion rejected.
Closed Session
Motion by Acord, second by Mitchell, that the board meet in closed session at 7:48 p.m. for purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer, and Collective Negotiations, Roll call vote:
Motion by Acord, second by Mitchell, that the board return to open session at 8:57 p.m. Motion carried by unanimous vote.
Closed Session Minutes Approved
Motion by Mitchell, second by Acord, that the board approved closed session minutes of the March 20, 2017 regular meeting of the board of education. Roll call vote: Acord, yes; Chapman, yes; Fulkerson, yes; Mitchell, yes.
H. Roe Employed as High School Vocational Education Teacher for the 2017-2018 School Year Pending Certification
Motion by Acord, second by Fulkerson, that Hannah Roe by employed as the High School Vocational Education Teacher for the 2017-2018 school year, pending certification, to fill the vacancy created by the retirement of Terry Austin. Roll call vote: Chapman, yes; Mitchell, yes; Acord, yes; Fulkerson, yes. Motion carried.
M. Keng be Reassigned to Washington Attendance Center as an Elementary Teacher for the 2017-2018 School Year
Motion by Chapman, second by Acord, that Megan King be reassigned to Washington Attendance Center as an Elementary Teacher for the 2017-2018 school year to fill the vacancy created by the resignation of Robin Mick, Roll call vote: Chapman, yes; Acord, yes; Fulkerson, yes; Mitchell, yes. Motion carried/
T. Mason Employed as High School Boys/Girls Golf Coach for the 2017-2018 School Year
Motion by Fulkerson, second by Acord, that Trey Mason be employed as the High School Boys'/Girls' Golf Coach for the 2017-2018 school year to fill the vacancy created by the resignation of Terry Austin. Roll call vote: Chapman, yes; Acord, yes; Mitchell, yes; Fulkerson, yes. Motion carried.
Adjourn
Motion by Mitchell, second by Acord, that the meeting be adjourned at 8:59 p.m. Motion carried by unanimous vote.
http://www.carmischools.org/images/pdf/minutes/aprmin.pdf
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