Village of Freeburg Board of Trustees met July 5.
Here is the minutes as provided by the board:
Call to Order: Mayor Seth Speiser called the Regular Board Meeting to order at 7:30 p.m., on Wednesday, July 5, 2017, in the Freeburg Municipal Board Room.
Pledge of Allegiance: Those present and the Board Members recited the Pledge of Allegiance.
Roll Call: Trustee Mathew (Matt) Trout-here; Trustee Bert (Dean) Pruett-here; Trustee Denise Albers - here; Trustee Elizabeth (Lisa) Meehling-here; Trustee James (Mike) Blaies - here; Trustee Ramon (Ray) Matchett, Jr. - here; Mayor Seth Speiser - here; (7 present, 0 absent) Mayor Speiser announced there is a quorum.
Exhibit A:
Mayor Speiser stated we have the minutes of the previous Regular Board Meeting Monday, June 5, 2017 for approval.
Trustee Mathew Trout motioned to accept the minutes from the Regular Board Meeting Monday, June 5, 2017 with corrections and Trustee Elizabeth Meehling seconded the motion. All voting aye, the motion carried.
Exhibit A-1:
Mayor Speiser stated we have the minutes of the previous Public Hearing Meeting Monday, June 19, 2017 for approval.
Trustee Mathew Trout motioned to accept the minutes from the Public Hearing Meeting Monday, June 19, 2017 and Trustee Elizabeth Meehling seconded the motion. All voting aye, the motion carried.
Exhibit B:
Mayor Speiser stated we have the minutes of the previous Regular Board Meeting Monday, June 19, 2017 for approval.
Trustee Elizabeth Meehling motioned to accept the minutes from the Regular Board Meeting Monday, June 19, 2017 with corrections and Trustee Mathew Trout seconded the motion. All voting aye, the motion carried.
Exhibit C:
Finance:
1. Review of Board Lists: Trustee Albers stated we reviewed the Board Lists. Few questions were asked and answered.
2. Review of Investments: Trustee Albers stated our next CD renewal will be in December of 2017.
3. Income Statement: Trustee Albers said Village Administrator Tony Funderburg suggested to the Village Board to have the Village Attorney Fred Keck to attend our committee meetings. For there are a lot stuff that comes up during our committee meetings. This way our attorney would be more aware of what is going on.
Old Business:
1. Newsletter: The 3rd quarter newsletter has been mailed out.
2. 3-5 Year Plan/Agreement Spreadsheet: Trustee Albers stated Village Administrator Tony Funderburg has and will continue to provide an update for the 3-5 year plan.
3. Sewer Project: Trustee Albers said Public Works Director John Tolan advised us the sewer project it is close to being done.
New Business:
1. West Apple Street water line extension: Trustee Albers said with regard to the easement needed from the school for the West Apple Street water line extension, they will give us the easement but want one tap in for water and sewer at no cost. The committee was fine with waiving the tap on fee.
2. Regarding the Market Place: Trustee Albers stated the first 50 feet of the entrance to the Market Place belongs to us and it needs to be redone. Last year he went to the TIF group to ask if we could use the money to do it, and they were fine with the request. Also the TIF attorney said it is okay to do it. Village Administrator Funderburg said he will check with the Village Attorney Fred Keck just to make sure.
Attorney's Report: Mayor Speiser asked Village Administrator Tony Funderburg anything from our attorney'? Village Administrator Funderburg said the attorney did get everything done that he need to. Our Attorney Fred Keck said he will attend the committee meetings.
Exhibit D:
ESDA Report: Mayor Speiser stated ESDA Coordinator Gene Kramer could not be here tonight. Please look his ESDA Report over, if you have any questions get with Gene.
Public Participation: Mayor Speiser called for Public Participation.
1. Officer John Stanley said he just wanted to stay for the meeting and introduce himself. Officer John stated he is one of the candidates for the position of Chief of Police.
Reports and Correspondence:
1. Zoning Administrator's Report: Zoning Administrator Henning said he did place a Zoning Report in every ones mail box to be reviewed. Zoning Administrator Gary Henning said everything seems to be moving along fine. Zoning Administrator Henning said he will make a call to the resident if there is a problem first and if there is no action taken, he will then send the letter out to them. Trustee Trout asked if that was the standard letter Attorney Keck put together. Zoning Administrator Henning replied with yes.
Recommendations of Boards and Commissions: None Contracts, Releases, Agreements & Annexations: None.
Bids: None.
Exhibit E:
Ordinances: Mayor Speiser stated, we have Ordinance #1630. An Ordinance Authorizing the Village to Enter into and the Mayor to Execute an Agreement with MEGSI.
Trustee Elizabeth Meehling motioned to adopt Ordinance #1630 by title only and Trustee Mathew Trout seconded the motion, Roll Call: Trustee Elizabeth Meehling-aye, Trustee Mathew Trout-aye, Trustee James Blaies -aye, Trustee Denise Albers - aye, Trustee Ramon Matchett, Jr. - aye, Trustee Bert Pruett -aye, (6 ayes, 0 nays, 0 absent). All voting aye, the motion carried.
Old Business: None.
New Business: None.
Appointments: None,
Committee Meeting Reports:
Exhibit F:
Legal/Ordinance Committee Meeting:
The following item or items were talked about or discussed:
Trustee Bert Pruett called the meeting of Legal/Ordinance to order at 5:30 p.m. on Wednesday, June 28, 2017.
Old Business:
1. Zoning Report/Nuisance Properties: Trustee Pruett said we talked about the nuisance properties with Zoning Administrator Gray Henning. Public Works Director John Tolan asked about the trailer on Main Street. Zoning Administrator Henning advised us it has been cleaned up except for a couple of small things that need to be done yet.
New Business:
1. Azavar Audit: Trustee Pruett said we are sending Azavar Audit a letter stating we aren't going to participate with them any longer.
2. IML Conference: Trustee Pruett said we discussed the IML Conference that is coming up. We will be sending six people to the IML Conference.
Exhibit G:
Personnel/Police Committee Meeting:
The following item or items were talked about or discussed:
Trustee Elizabeth Meehling called the meeting of Personnel/Police to order at 6:06 p.m. on Wednesday, June 28, 2017.
Police:
Old Business:
1. Police Department Expansion: Trustee Meehling said we talked about the expansion for the police department. Trustee Meehling stated Mayor Speiser will ask Jim to come our next committee meeting to discuss our options.
2. 2017 Eclipse Preparedness: Trustee Meehling said the village ordered 300 glasses for the eclipse, and we sold out of them in one morning. We have another 300 glasses ordered and may have to order more. Jane will keep us updated if we need more.
New Business:
1. Police Chief Job Description: Trustee Meehling said the deadline to turn in applications for Chief of Police position was June 30th. All of the candidates were interviewed tonight before board meeting.
We just passed an Ordinance for MEGSI renewal earlier on the agenda under Exhibit E, Ordinances.
Personnel:
Old Business: None.
New Business:
Trustee Meehling said Trustee Matchett brought it to our attention we neglected to ask for a pay raise for Zoning Administrator Gary Henning. At this time she would like to make a motion.
Trustee Elizabeth Meehling motioned a 2.5% raise for the Village Zoning Administrator Gary Henning retroactive from April 1, 2017 and Trustee Mathew Trout seconded the motion. ROLL CALL: Trustee Elizabeth Meehling-aye, Trustee Mathew Trout -aye, Trustee Bert Pruett -aye, Trustee Ramon Matchett, Jr. - aye, Trustee Denise Albers - aye, Trustee James Blaies - aye, (6 ayes, 0 nays, 0 absent). All voting aye, motion carried.
Upcoming Meetings:
Combined Planning and Zoning Board Meeting-Tuesday, July 11, 2017 - 6:00 p.m.
Electric Committee Meeting - Wednesday, July 12, 2017 - 5:30 p.m.
Water/Sewer Committee Meeting - Wednesday, July 12, 2017 - 5:45 p.m.
Streets Committee Meeting - Wednesday, July 12, 2017 - 6:00 p.m.
Board Meeting - Monday, July 17, 2017-7:30 p.m.
Village Mayor &Trustees' Comments
Trustee Denise Albers -No thank you.
Trustee Elizabeth Meehling - No thank you.
Trustee Mathew (Matt) Trout - No thank you.
Village Clerk Jerry Menard - No thank you.
Trustee James (Mike) Blaies -No thank you.
Trustee Ramon (Ray) Matchett, Jr. -No thank you.
Trustee Bert (Dean) Pruett - No thank you.
Staff Comments:
Village Administrator Tony Funderburg-We had 4 real good interviews for the Chief of Police position this evening and we hope to have something for the board real soon.
Public Works Director John Tolan-No thank you.
Village Zoning Administrator - He thanked the board for the raise.
Mayor Seth Speiser - He stated we had 4 interviews tonight for chief of police position. Our goal is to narrow it down to two people with then the next day or two. Then we will have a Committee As A Whole meeting to introduce the two applicants and then we will make the decision on who will be the new Chief of Police.
Adjournment:
Mayor Speiser called for a motion to adjourn the meeting.
Trustee Mathew Trout motioned to adjourn the meeting at 7:40 p.m. and Trustee Elizabeth Meehling seconded the motion. All voting aye, the motion carried.
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