SE Illinois News

Harrisburg Public Library District Board of Trustees met July 11.

Here is the minutes as provided by the board:

The regular meeting of The Board of Trustees of the Harrisburg Public Library District was

called to order by President Janet Jones at 4:04 pm. Those in attendance were Trustees Joe

Ewing, Lynda Clemmons, Sally Wofford, Tammi Jackson. Trustee Gary Jones was not in

attendance. Amy Brombough previously resigned from her position as Trustee. Also in

attendance was Director Gulley.

Consent Agenda: A motion was made by Trustee Lynda Clemmons to accept the consent agenda

as presented. The motion carried unanimously on a roll call vote.

President’s Report:

 President Jones indicated that she was happy with the summer program and was

impressed with the summer reading program

 Attendance policy was discussed

 Christmas House tours were discussed with the following possible participants: Kelly

Phelps, Beth Bittle, Cody Sandusky, Tom Foder

Committee Reports:

 Building Committee reported on the Fowler heating proposal and stated that the

building has five separate units and the proposal would amount to $125.00 per unit

for service. Trustee Joe Ewing recommended that the proposal be accepted. A

motion was made for a roll call vote and the Fowler Heating proposal was accepted

unanimously. The director indicated she would call Fowler Heating regarding the

contract.

 Discussions were held about forming new committees. The board is short one

Trustee and there was discussion about Kelly Phelps being appointed to fill the

vacancy. The formation of committees was discussed (below) but not finalized

pending a new appointment to the Board.

 Finance committee would include Sally Wofford.

 Personnel Committee – Tammi Jackson and Gary Jones

 Policy – Janet Jones

 Building and Grounds – Linda Clemmons and Joe Ewing

 Fundraising Special Committee

Directors Report

 Discussed outcome of termination of employee that was involved in a helping a

patron fill out an online application. Employee did not provide suitable responses in

helping the patron. Employee’s help was inappropriate for the task.

 Discussed adding hours to current student worker and other staff to help make up the

hours of the terminated employee.

 Director discussed the ALA Conference and suggested that it would be helpful to also

attend a conference for smaller/rural libraries.

 Discussed Member vacancy and the appointment of Kelly Phelps to fill vacancy.

 Board and Director discussed moving the meetings to the third Monday of each

month.

 Trustee Wofford moved to pass Ordinance 17/18-01. It was called for a vote and

passed unanimously.

 Director advised Board regarding payments of fines and lost books.

 The Board and Director discussed policy of unattended children that are still in the

library fifteen minutes prior to closing and how to handle that issue. Distinctions

were made between minors who arrived on the property via walking or bike riding

without an adult and minors dropped off by a parent or guardian. The Board and

Director discussed reforming and updating policy.

 A discussion of turning of the WIFI at night was held to help control loitering.

 The upcoming eclipse and eclipse program was discussed.

A Motion to Adjourn was made at 5:12 pm.

http://www.harrisburglibrary.org/wp-content/uploads/Board-Minutes-71117.pdf