Southeastern Illinois College Board of Trustees met August 15.
Here is the minutes provided by the Board:
The Southeastern Illinois College Board of Trustees held its regular meeting on Tuesday, August 15, 2017 at 6:00 pm in the Rodney J. Brenner Board Room. On roll call, the following members were present: Jim Ellis, Dr. Frank Barbre, Dr. Pat York, Richard Morgan, Dave Dennison and Callie Smith. Absent: Blake Bradley, Debbie Hughes. Also present were: Dr. Jonah Rice, Gina Sirach, Lisa Hite, Diane King, Chad Flannery, Lisa Dye, and Melonie Motsinger from Touch of Class Dance Studio.
Dr. York welcomed guests and allowed a time for comment.
Melonie Motsinger from Touch of Class Dance Studio spoke to the Board about the facilities rental pay increase. She said that except for last year, she has rented the theater at SIC since 1998 for $300. She said the increased price of $1,400 is too much for her as a small business owner to afford and she would like for the Board to reconsider the new rental rate.
ICCTA Report:
Dr. Barbre attended the ICCTA planning retreat on August 4 & 5. The highlights discussed were money, next year’s forecast, this year’s budget, and the strategic plan for 2017-2020. The budget we have now is a one-time budget. Per Dr. Barbre, Lobbyist Tom Ryder said he would not be surprised if we did not see money in 2019.
SIC Employee’s Report:
Diane King gave a scholarship report, saying this year’s SICEA recipient is Kaitlyn Etienne.
Dr. Rice’s Report:
Dr. Rice reported on the facilities rental policy that his staff has worked on. SIC staff looked at what other Community Colleges and venues in our area charge for their facility rental. Marion Cultural and Civic Center is in the process of increasing their rates from $1,000 to $1,500. Some Community Colleges charge over $2,000 for everything that we include in our rental agreement. Rend Lake College charges $1,500. Dr. Rice informed the Board that Chad Flannery was working with Melonie Motsinger and had given her two price options for renting the theater. Our facility rental must include security because of our rural location. Some Community Colleges and other venues do not need security because they are close to emergency assistance. Rend Lake College, Marion Cultural and Civic Center, and SIC are the only venues in our area with true theaters. Dr. York suggested that we offer Ms. Motsinger the auditorium for $300, and the Board agreed.
SIC was in the red in 2016. We will end 2017 and 2018 in the black even with reduced state payments, but that will probably not be the case for 2019. In SIC Foundation news, the strategic plan is done, so we have 5 years of operational planning finished. The Hise endowment of 3⁄4 million dollars will be an action item on the Foundation’s next Board agenda – 4% would be a doable amount. SIC cannot invest it, but the foundation can. Ms. Vineyard with Hospice is pleased to be having their fundraiser at SIC and wants to extend her thanks to the Board. The fundraiser will be on Saturday, September 30th. Mr. Hise was pleased as well with the project planning meeting for the Art Museum that was held on August 2nd at his home in Harrisburg. Dr. Rice said that he, Chad Flannery, Sara DeNeal, and Kellye Whitler would be going to Notre Dame, Indiana to view the Snite Art Museum for ideas. Then on August 28th Dr. Rice and Ed Fitzgerald, along with Sheila Baysinger (from Baysinger Architect Group) will travel to Washington D.C. to visit Mr. Hise for the purpose of planning floor and interior space for the art museum. Williams and Associates and IMPG had representatives here for our Back to School Meeting to discuss the upcoming new self-insured health insurance plan. Dr. Rice discussed new enrollment initiatives. He found out a few weeks ago that Golconda Job Corp is closing. The Vet Assistant program is full and has a wait list. The archery program is in good shape. Massage equipment has been donated to us by Rend Lake College. We are trying to develop a new physical education program for Mt. Vernon, Indiana students. CTE is assessing growth and looking at meeting custom needs in our area. In Illinois high schools, 527 districts decreased in enrollment, 62% lost students. Our area lost 58 high school students. We are continuing to look for ways to gain students for SIC. Electricians were here today working on the archery facility. We will offer short term courses in the archery facility and the public will be welcome, and schools can come and practice as well. The facility will have 12 shooting lanes, be open year round, and have its own bathrooms and parking spaces. Marketing is working on promoting this new facility. We have added extra security for the eclipse and children will be kept safe inside the CSC all day. Campus clean-up is underway. Three junk cars have been removed, and garbage near the archery building has been cleaned up. We plan to do an internal bid for items in the garage so that we can clean that up as well. SIC will have a pension shift 10 to 15 years down the road. We will have to monitor this as it could be an added expense in the years to come. In Dr. Weiss’ area, the G building has been painted, nine fire trainings have been scheduled for this fall, and the VET Tech Program has a grand opening planned for August 22nd. In Dean Flannery’s area, student scholarships are being given for baseball, archery, and basketball. In Dean Sirach’s area, media services is hard at work with course sharing and online course training for new instructors. In Dean Wright’s area, PHS projects are underway – installing fire retardant curtains for the theater, facility maintenance, power washing the entire campus, and getting the pond pump fixed.
Student Trustee Report:
Callie Smith reported that student council is meeting tomorrow and that the math & science department is selling eclipse safety glasses.
Consent Agenda:
A motion was made by Trustee Ellis and seconded by Trustee Dennison to approve the consent agenda which included the July 18, 2017 minutes, destroying tapes of the December 2015 closed session, the Treasurer’s report and the approval of bills for July 2017 which totaled $1,085,317.39 which included $623,402.75 in payroll and the approval of the bi-annual review of closed session minutes. On roll call the following members voted:
Aye_____ Nay
Mr. Dennison
Mr. Ellis
Dr. Barbre
Dr. York
Mr. Morgan
All members voted aye. Motion carried.
Action Items:
A motion was made by Trustee Barbre seconded by Trustee Dennison to approve Board Policy Revision #6002.1 Sexual Discrimination/Harassment (Adoption).
All members voted aye. Motion carried.
A motion was made by Trustee Ellis seconded by Trustee Barbre to approve Board Policy Revision #5024 Vacation for Administrative and Exempt Employees (Adoption).
All members voted aye. Motion carried.
A motion was made by Trustee Ellis seconded by Trustee Barbre to approve Board Alcohol Policy/Hospice Fundraiser. Trustee Dennison abstained from voting because he is catering this event.
All members voted aye. Motion carried.
A motion was made by Trustee Ellis seconded by Trustee Barbre to approve the Revision to Current Year Calendar.
All members voted aye. Motion carried.
A motion was made by Trustee Dennison seconded by Trustee Morgan to approve Addendum for Master Facilities and Improvement Plan 2016 – 2030.
All members voted aye. Motion carried.
A motion was made by Trustee Barbre seconded by Trustee Dennison to approve Completion Report for PHS project (Elevator Code Upgrade).
A motion was made by Trustee Morgan seconded by Trustee Barbre to approve Simulated Mine Training Facility Change Order G-2.
All members voted aye. Motion carried.
A motion was made by Trustee Ellis seconded by Trustee Dennison to approve Hise Endowment Agreement.
All members voted aye. Motion carried.
Non-Action Items:
Review of FY 2018 Tentative Budget.
Lisa Hite, Director of Business Services, presented the tentative budget for FY2018 to the Board. FY2018 budget for the general operating fund shows a revenue surplus of $94,805. The operating fund budget includes state appropriations of $4.3 million dollars, which is about 39% of operating income. Ten years ago, the state paid close to 59% of our operating income and just three years ago, they paid 47% of our operating income. The operating expense budget of $12 million is 3% higher than the previous year’s budget. The increase will be used for needed deferred maintenance costs for the buildings and parking lots, classroom improvements, and new program costs. The Board will meet September 19 for a public hearing on the budget with a resolution to adopt the budget during the regular Board meeting.
Closed Session:
A motion was made by Trustee Ellis seconded by Trustee Barbre to convene into closed session as allowed by the Open Meetings Act 5 ILCS 120/2, Section C, Sub-Section (1) appointment, employment, and compensation of specific employees, (2) negotiations, (5) acquisition of property, and (11) litigation. The board went into closed session at 7:28 pm.
Personnel:
A motion was made by Trustee Dennison seconded by Trustee Morgan to approve all items under personnel.
All members voted aye. Motion carried.
Adjournment:
There being no further business to discuss, Trustee Morgan made the motion to adjourn the meeting seconded by Trustee Barbre. All members voted aye. The meeting adjourned at 8:50 pm.
http://www.sic.edu/files/uploads/global/About_SIC/Board_Minutes/2017/Minutes_August_15_2017.pdf
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