Southeastern Illinois College Board of Trustees met October 17.
Here is the minutes provided by the Board:
The Southeastern Illinois College Board of Trustees held its regular meeting on Tuesday, October 17, 2017 in the Rodney J. Brenner Board Room. On roll call, the following members were present: Jim Ellis, Dr. Frank Barbre, Dr. Pat York, Richard Morgan, Dave Dennison, Blake Bradley, Debbie Hughes and Callie Smith, student trustee. Also present were: Dr. Jonah Rice, Lisa Hite, Karla Lewis, Chad Flannery, David Wright, Gina Sirach, and Lisa Dye.
Dr. York welcomed guests and allowed a time for comment.
ICCTA Report – Dr. Barbre:
Dr. Barbre reminded the Board that the Southeast Region Trustees Meeting will be held at Rend Lake College on October 26th. The next ICCTA meeting will be November 10 – 11 and he will attend to represent our Board.
SIC Employees Report – Karla Lewis:
Sara DeNeal: was nominated and has agreed to serve on the IAI Art panel. This panel reviews and votes on course transfer eligibility. The first meeting will be at the end of October in Macomb at Western Illinois University. Sara was also in an art show at USI.
Maggie Calcaterra: Just completed 21 graduate hours to be able to teach all PSYCH courses.
Diane King: Hosted DCFS licensing rep, Lori VanHorn, for a presentation Oct 17 (today) to Diane’s education class, covering licensing regulations, educational qualifications, required reporting, and more.
Media Services: Two technology workshops coming up for faculty: How to Utilize eLearning in Your F2F Courses (Tues Oct 25 at 12:30), and ADA Compliance for Your Courses (Dec 7 at 12:30). “Online Courses” now has a link at the top of the SIC website. Pages housed within that section have been revamped to increase visibility and ease of use for potential students. A mobile media cart for G120 conference room, a 65” TV, a laptop computer, a DVD, and an anchor audio speaker with microphone were all purchased with Perkins funding and will be set up tomorrow.
Dr. Rice’s Report:
The Cabinet Retreat was held September 22nd in the Dome Room in Carmi. Good ideas came from this retreat and we will soon bring this information to the Board. Nearly all of FY 2017 state funding due to the college is behind in the approximate amount of $400,000, but the FY 2018 funding is coming in steadily. Senator Righter warns about future budget issues in a hand out that Dr. Rice provided to the Board. SURS tier III is not clear, we will have to wait and see what comes out of it. Dr. Rice and Dr. Weiss attended the inauguration of Dr. Bradford, new president of Shawnee Community College. Construction on the Ella Elizabeth Hise Art Museum is on target for bids to go out in early December with approval before the end of the year. Construction is set to begin in January, weather permitting. The art selection committee met for the first time this month to discuss the first exhibit and subsequent exhibits for next year following completion of the museum. Dr. Rice held two luncheons recently, one for student athletes and the other for student completive teams. A dessert fellowship for all SIC employees will be hosted by Dr. Rice on October 25. Dr. Rice will be talking with SIC’s insurance carrier about a gun range. He will report his findings to the Board at a later date. The Archery tournament held at Sierra Woods attracted 250 people. On November 8th SIC will host a Veterans Recognition Ceremony. The SIC Foundation and Harrisburg Medical Center are preparing for a joint fundraiser that will be held in February. SIC is also discussing a similar endeavor for the next year with Ferrell Hospital. The money raised will be for scholarships and student support. Dr. Rice presented the Board with good news about the Illinois Mine Institute’s matching $25,000 grant. This will help provide better ventilation in the Mine Simulation Building. Maintenance around the campus includes painting, classroom upgrades in the B Building, carpet tile in the student center conference room, road repair, removal of junk trucks and tires, and more all in just the last 30 days. SIC did not get the Title III grant. Our score was a 96.4 out of 100, but still the grant only funded 9 colleges and none of them were in Illinois. It will not affect SIC regarding layoffs, but at the same time without the grant we cannot hire for positions that we would have liked to have had. Another grant, TRIO Upward Bound was discussed by Dr. Rice. A concern has risen regarding a neighboring college working within a high school in SIC’s district. The neighboring college is using this federal grant, despite the fact that SIC is pursuing the same grant. Concern was noted how this could affect SIC’s grant application, especially since SIC did not receive a request to be included in the grant nor sign off on the neighboring college entering the district for said grant. Dr. Rice will investigate this situation and report back with options to discuss with the Board. Dr. Rice provided the Board with a handout on assessment initiative projects which highlighted the area of Student Affairs. Alumni & Friends Association which currently has 23 members will be meeting October 24. Melissa Kuhlmann is the president of this association. Staff Development Day is scheduled for November 9th. Frank Garrett from Robbins-Schwartz will be presenting sessions on campus safety, and handling disruptive students. We will also have a presentation on responding to violent intruders, and an overview of the new health care insurance program. Dr. Rice recently brought a supposal to UMWA membership for better pay equity based on job position skill requirements. UMWA rejected the supposal. Dr. Weiss has been working on workforce and community education. Gina Sirach has been working on math & science bridging the gap. Chad Flannery has been working on retention, benchmarks, and HLC deadlines.
Student Trustee Report:
The archery team met October 6-8 for the 3D US Intercollegiate Archery Championship. The Bow Hunter Men’s Team won silver. The compound Men’s Division won silver. Four SIC men finished in the top 10. BASIC organized the See You at the Pole event on September 27. Math & Science hosted Stem Day on October 11th. The Nursing Club will hold a bake sale and silent auction on October 18th. The proceeds will go to St. Louis Children’s Hospital. PBL will be having a quilt raffle. The quilt is made out of SIC t-shirts and will fit a king size bed. Phi Theta Kappa will hold its induction on October 26th. Student Ambassadors participated in Drama Con Junior, Stem Day and the middle school art show reception. Student Government held its inauguration on October 5th and they will have a cookout for members on October 20th. Theatre participated in Drama Con Junior on October 5th and 6th, and School House Rock Live on October 7th.
Consent Agenda:
A motion was made by Trustee Barbre seconded by Trustee Bradley to approve the Consent Agenda which included the September 19, 2017 minutes, destroying tapes of the February 2016 closed session, the Treasurer’s Report and the approval of bills for September 2017 which totaled $2,492,035.84 which included $537,325.75 in payroll. On roll call the following members voted:
Aye Nay
Mr. Dennison
Mr. Ellis
Dr. Barbre
Dr. York
Mr. Morgan
Mr. Bradley
Mrs. Hughes
Callie Smith (Student Trustee)
All members voted aye. Motion carried.
Reimbursement of Travel, Meal and Lodging Expenses:
A motion was made by Trustee Hughes seconded by Trustee Dennison to approve the Reimbursement of travel, meal, and lodging expenses for Board members. On roll call the following members voted:
Aye Nay
Mr. Dennison
Mr. Ellis
Dr. Barbre
Dr. York
Mr. Morgan
Mr. Bradley
Mrs. Hughes
Callie Smith (Student Trustee)
Action Items:
Dr. York told the Board that they would vote on Action Items A – M all together.
A motion was made by Trustee Ellis seconded by Trustee Dennison to approve Action Items A- M.
Unsuspend Board Policy 4021, Revise Board Policies 5012, 5031, 9002.4, 9002.6, 6016, 6012, 5014.1, 9003; Delete Board Policies 5004, 5005, 5006, 4011.1.
All members voted aye. Motion carried.
A motion was made by Trustee Morgan seconded by Trustee Hughes to approve the archery building change order number 1.
All members voted aye. Motion carried.
A motion was made by Trustee Ellis seconded by Trustee Barbre to approve budget transfers.
All members voted aye. Motion carried.
Non-Action Items:
Dr. York told the Board that they would discuss Non-Action Items A – I all together. He asked for questions. There were no questions.
First Readings for Board Policies 4011, 8003, 9008, 9004, 9002.5, 9002.7, 4006, 4003, 5007.
Non-Action Item J – Correspondence was discussed. The correspondence was from retired nursing instructor Shirley Oshel regarding SIC’s top ranked nursing program. The entire Board was happy to receive her encouraging note.
Closed Session:
A motion was made by Trustee Bradley seconded by Trustee Hughes to convene into closed session as allowed by the Open Meetings Act 5 ILCS 120/2, Section C, Sub-Section (1) appointment, employment, and compensation of specific employees, (2) negotiations, (5) acquisitions of property, (6) the setting of a price for sale or lease of property owned by the public body, (11) litigation and (12) self-evaluation. The board went into closed session at 6:49pm.
Personnel:
A motion was made by Trustee Bradley seconded by Trustee Ellis to approve all items under personnel.
All members voted aye. Motion carried.
Adjournment:
There being no further business to discuss, Trustee Morgan made the motion to adjourn the meeting seconded by Trustee Barbre. All members voted aye. The meeting adjourned at 7:49 pm.
http://www.sic.edu/files/uploads/global/About_SIC/Board_Minutes/2017/Minutes_October_17_2017.pdf
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