Monroe County Board of County Commissioners met January 22.
Here is the minutes provided by the Board:
The meeting of the County Commissioners of Monroe County, Illinois was called to order at 8:00a.m. Chairman Robert Elmore, Commissioner Delbert Wittenauer, and Commissioner Vicki Koerber were present.
The meeting opened with the Pledge of Allegiance.
Others present included County Clerk Dennis Knobloch and Sheila Wetzler, along with Press Corps representatives – Joe Leicht of the Monroe County Independent and Alan Dooley of the Republic Times.
There being a quorum present, meeting was called to order by Chairman Elmore.
There were no public comments.
The following Accounts Payable having been approved for payment, Commissioner Wittenauer moved that the same be allowed and that vouchers be issued against their respective funds of the County Treasurer for payment. Motion seconded by Commissioner Koerber, and so declared all voting Aye, none Nay, and none Absent. Motion carried.
General Fund:
1st National Bank of Waterloo 3,920.02
Al’s Auto Supply 77.88
Americom Imaging Systems Inc. 1,295.00
Axis Forensic Technology Inc. 325.00
Beneflex 1,038.50
Bob Barker Company Inc. 226.35
City of Waterloo 11,528.10
Communications Revolving Fund 527.87
Conrad Press Ltd 337.50
Dobbs Tire & Auto Centers 72.32
Ed Roehr Auto Radio Co Inc. 110.00
Egyptian Workspace Partners 45.80
First National Bank 63.00
Gall’s Inc. 107.96
Guebert’s Custom Repair LLC 239.88
Harrisonville Telephone 3,324.39
ID Networks 9,561.00
IL Coroner & Med Examiners Assoc 375.00
John Deere Financial 45.58
Judy L Tiemann 118.75
Kone Inc 633.14
Leaf 227.30
Leon Uniform Company Inc. 55.99
Lexipol LLC 3,950.00
Linnemann Lawn Care & Landscaping 375.00
MPS Industries 845.00
Martin Glass Co. 110.00
Mercedes Orange 24.95
Midwest Occupational Medicine 147.70
Motorola 2,2022.56
Nabers Shop 111.26
Oak Hill 7,128.00
Platinum Technology Resource, LLC 14,760.75
Prairie Farms Dairy Inc. 110.00
Quill Corporation 343.87
Rejis Commission 266.00
Republic-Times LLC 254.40
Scott Schumer 128.65
Secure Document Destruction 560.00
Sidebarr Technologies 900.00
Sirchie Finger Print Laboratories 358.75
V “Red” Smith 20.00
Walmart Community 212.12
Waterloo Animal Hospital 887.87
Watson’s Office City 439.43
World Wide Technology Inc. 646.45
Health Tax Fund:
1st National Bank of Waterloo 1,799.30
Andrea Kohring 119.84
Coast to Coast Equipment 162.00
John Wagner 78.65
Sanofi Pasteur Inc. 839.92
Victoria Kehrer 68.48
Ambulance Service Fund:
1st National Bank of Waterloo 203.92
Daniel Parrott 100.00
Mertz Ford 248.73
Phillips 66 Company 366.65
Quill Corporation 61.52
Walmart Community/RFCSLLC 24.28
Wells Fargo Vendor Fin Serv 115.99
WEX 1,878.32
Highway Fund:
Aramark Uniform Services 1,138.12
Bret Langsdorf 200.00
Compass Minerals America Inc. 6,899.58
Equipment Service Co. Inc. 220.05
Harrisonville Telephone Co. 40.76
Illinois Assoc. of County Engineers 768.61
John Deere Financial 1,553.04
Nabers Shop 58.98
Scott A. Scheibe 200.00
University of Illinois 130.00
V “Red” Smith Pest Control Inc. 25.00
Watson’s Office City 54.18
Woody’s Municipal Supply Company 750.24
Road Motor Fuel:
Columbia Quarry Company 1,567.90
Road District 8 24,938.00
Bridge Fund:
Road District 6 9,014.75
Circuit Clerk Documents:
Goodin Associates Ltd. 2,527.45
Recorder’s Document Storage:
Fidlar Technologies 819.66
The minutes of the December 18 regular meeting were approved upon motion by Commissioner Wittenauer, with a second by Commissioner Koerber. All voting Aye, none Nay and none Absent. Motion carried.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to keep all closed Meeting Minutes sealed at this point pending further review. All voting Aye, none Nay and none Absent. Motion carried.
Dennis Knobloch reported that sales of the county bicentennial History Book are going well, and today he would be giving a check to Treasurer Koenigstein for $6,500 – one-half of the total amount loaned to the Bicentennial Committee by Monroe County.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to reappoint Laurie Brown to the Monroe County Planning Commission. All voting Aye, none Nay and none Absent. Motion carried.
Resolution 18-1
Be It Resolved by the Board of County Commissioners of Monroe County, Illinois that Laurie Brown be reappointed to the Monroe County Regional Planning Commission, for a term of three years with term to commence on January 1, 2018 and term to expire on December 31, 2020 or until a successor is appointed and has qualified.
Passed by the Board of County Commissioners of Monroe County, Illinois at Waterloo this 2nd day of January, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to renew the County’s membership in the Columbia Chamber of Commerce. All voting Aye, none Nay and none Absent. Motion carried.
Chairman Elmore said the most recent bill from Americom for monthly IT support included an increase of $41. He said research determined that Mike Fausz had added a computer workstation in his office prompting this additional charge. Chairman Elmore said the Department Heads need to communicate with the County Board if changes like this occur. He said this will be discussed later today at the Department Head meeting.
Kevin Koenigstein and James Lansing came to the meeting to present the annual report for the Palmier Cemetery in Columbia. Mr. Koenigstein and Mr. Lansing are both appointed Trustees for the Cemetery. Both reported that things are going well with the cemetery. The third Trustee and Chairman is Don Gergen. Mr. Koenigstein said that two more concrete strips have been added this year for additional gravesites. Mr. Lansing reported that a work day will be scheduled later this year to do some maintenance and clean up work at the Cemetery.
Mr. Koenigstein reported that $1.2 million in pre-paid taxes were collected in his office prior to the end of the calendar year. This number is up from previous years because of proposed changes to the Federal tax laws. He also announced that the delinquent tax sale will be held on Tuesday, January 9 at 9:00 a.m. in the Court Room.
Annmarie Marcuson came to the meeting to discuss the new email setup for County offices. She said all arrangements have been made to start using the dot.gov email addresses. Ms. Marcuson said she has worked with HTC to start work on the conversion of those addresses. There was a considerable amount of discussion regarding whether HTC or Americom should be involved in setting up these new addresses. One of the concerns was the archiving of emails for future reference. A meeting will be set up with both companies to discuss the matter.
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve a revised fee schedule for the County Clerk’s office. All voting Aye, none Nay and none Absent. Motion carried.
Ordinance 18-1
Whereas, 55 ILCS 5/4-4001 provides that the statutory County Clerk fees may be increased by the County Board if an increase is “justified by an acceptable cost study showing that the fees allowed by this Section (55 ILCS 5/4-4001) are not sufficient to cover the costs of providing the services”; and
Whereas, 55 ILCS 5/4-4001 requires a statement of the costs of providing each service, program and activity be prepared and be part of the public record; and
Whereas, a statement of cost (attached hereto and made a part hereof) and cost analysis by Bellwether, LLC has been prepared; and
Whereas, 410 ILCS 535/25 directs the County Clerk to collect $2.00 for the Death Certificate Surcharge Fund and $2.00 for the Cemetery Oversight Licensing and Disciplinary Fund added to each certified Death Certificate; and
Whereas, 55 ILCS 5/4-4001 directs the County Clerk to collect $5.00 added to each Marriage and Civil Union License for the Domestic Violence Fund; and
Whereas, 55 ILCS 5/4-4001 provides authority to the County Board to establish a County Clerk’s Automation Fund and collect a $3.00 fee for each copy of a certified document produced by the County Clerk; and
Whereas, based on the Bellwether, LLC study and the recommendation of the County Clerk, and the County Board agrees that the County Code should be amended to change and establish the fees charged by the Monroe County Clerk.
Now, Therefore, Be It Ordained that the County Code is amended as follows:
Approved by the Board of County Commissioners of Monroe County, Illinois at Waterloo this 2nd day of January, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Motion was made by Commissioner Wittenauer, with a second by Commissioner Koerber to approve a revised fee schedule for the County Recorder’s office. All voting Aye, none Nay and none Absent. Motion carried.
Ordinance 18-2
Whereas, 55 ILCS 5/3-5018 provides that the statutory County Recorder fees may be increased by the County Board if an increase is “justified by an acceptable cost study showing that the fees allowed by this Section (55 ILCS 5/3-5018) are not sufficient to cover the costs of providing the services”; and
Whereas, 55 ILCS 5/3-5018 requires a statement of the costs of providing each service, program and activity be prepared and be part of the public record; and
Whereas, 55 ILCS 5/3-5018 provides authority to the County Board to establish a County Recorder’s Automation Fund to collect a $18.53 fee for each document recorded by the Recorder; and
Whereas, 55 ILCS 5/3-5018 provides authority to the County Board to establish a County Recorder’s Document Storage Fund and collect a $3.00 fee for document storage for each document recorded by the Recorder; and
Whereas, 55 ILCS 5/3-5018 provides authority to the County Board to establish a County GIS Fee and directs the County Recorder to collect a Rental Housing Support Program Fee for each document recorded reflecting financial value; and
Whereas, 55 ILCS 5/3-5018 provides authority to the County Board to establish a County Recorder’s GIS fee to retain a $1.00 fee in the County Recorder’s Automation Fund for each document recorded by the Recorder; and
Whereas, a statement of cost (attached hereto and made a part hereof) and cost analysis by Bellwether, LLC has been prepared; and
Now, Therefore, Be It Ordained that the County Code is amended as follows:
Approved by the Board of County Commissioners of Monroe County, Illinois at Waterloo this 2nd day of January, 2018.
Motion: Wittenauer Second: Koerber
Aye: Three Nay: None
Absent: None
Kelton Davis came to the meeting to present the Annual Report of activity for the office of the Monroe-Randolph Regional Supperintendent of Schools. He explained the existing programs of the office along with some of the new programs he plans to implement.
Dennis Knobloch reported that work is still in progress to implement the new payroll system with ADP. At this point a “generic” payroll program will be started, and each Department Head will have the opportunity to make changes to fit the routine of their office. Department Heads will be required to request these changes on a form that will be reviewed by the County Board prior to any changes being made.
Commissioner Koerber said she had Chris Hitzemann review the County’s Raffle License Ordinance and Policy, and it was determined that we are currently in compliance with raffles, including the now-popular “Queen of Hearts” raffle. We also are only allowing not-for-profits to be involved in obtaining any type of raffle license.
Commissioner Wittenauer said he has been watching the monthly utility bills from the City of Waterloo, and he feels that the energy conservation has definitely helped keep those bills in check.
Commissioner Wittenauer asked if there has been any progress in having the Oak Hill Maintenance Department replace the light fixtures at the facility to some that would be more energy efficient. He said he will check on that and report back to the other Commissioners.
There being no further business to come before the Board, motion to adjourn was made by Commissioner Koerber, with a second by Commissioner Wittenauer. All voting Aye, none Nay and none Absent. Motion carried.
http://monroecountyil.gov/wp-admin/admin-ajax.php?juwpfisadmin=false&action=wpfd&task=file.download&wpfd_category_id=397&wpfd_file_id=49590&token=3fa1f4049f59cf5f6caeb61b1121b482&preview=1
Alerts Sign-up