Village of Freeburg Board of Trustees met February 20.
Here is the minutes provided by the Board:
Call to Order: Mayor Seth Speiser called the Regular Board Meeting to order at 7:30 p.m., on Tuesday, February 20, 2018, in the Freeburg Municipal Board Room.
Pledge Of Allegiance: Those present and the Board Members recited the Pledge of Allegiance.
Roll Call: Trustee Bert (Dean) Pruett – here; Trustee Ramon (Ray) Matchett, Jr. – here; Trustee James (Mike) Blaies – here; Trustee Mathew (Matt) Trout – here; Trustee Elizabeth (Lisa) Meehling - here; Trustee Denise Albers – here; Mayor Seth Speiser – here; (7 present, o absent) Mayor Speiser announced there is a quorum.
Exhibit A:
Mayor Speiser stated we have the minutes of the Regular Board Meeting Monday, February 5, 2018 for approval.
Trustee Elizabeth Meehling motioned to accept the minutes from the Regular Board Meeting
Monday, February 5, 2018 with corrections and Trustee Mathew Trout seconded the motion. All voting aye, the motion carried.
Finance: None.
Treasurer's Report: None.
Attorney's Report: None.
Exhibit B:
Esda Report: Mayor Speiser said ESDA Coordinator Gene Kramer could not be here this evening. Please look over his report which is in your board packet. If you have any questions call Gene.
Public Participation: Mayor Speiser called for Public Participation.
1. Gene Crowe spoke about Tom's Supermarket closing, and informed everyone that the Dollar General has plenty to offer.
Reports And Correspondence:
Exhibit C:
1. Zoning Administrator's Report: Mayor Speiser said Zoning Administrator Henning is not here tonight, if you have any questions please call him.
Exhibit D:
Recommendations Of Boards And Commissions: Mayor Speiser stated we have the Combined Planning and Zoning Board Memo regarding Vollmer Construction requesting to rezone 800 Southgate Drive from B-1 to Mr-2. Mayor Speiser said the Combined Planning and Zoning Board passed the request with a 5-0 vote.
Contracts, Releases, Agreements & Annexations: None. Bids: None.
Exhibit E: Resolutions: Mayor Speiser stated we have Resolution #18-02. A Resolution Approving the FY2019 Resolution for Maintenance Under the Illinois Highway Code in the Amount of $140,000.
Trustee Ramon Matchett, Jr. motioned to adopt Resolution #18-02 by title only and Trustee Denise Albers seconded the motion. Roll Call: Trustee Ramon Matchett, Jr. – aye; Trustee Denise Albers - aye; Trustee Mathew Trout – aye; Trustee Bert Pruett - aye; Trustee Elizabeth Meehling - aye; Trustee James Blaies – aye; (6 ayes, O nays, o absent). All voting aye, the motion carried.
Exhibit F:
Ordinances: Mayor Speiser stated we have to Repeal Ordinance #1650, An Ordinance Amending Chapter 34 of the Revised Code of the Village of Freeburg, St. Clair County, Illinois (Subdivision Code).
Trustee Bert Pruett motioned to Repeal Ordinance #1650 by title only and Trustee Elizabeth Meehling seconded the motion. Roll Call: Trustee Bert Pruett – aye; Trustee Elizabeth Meehling - aye; Trustee Ramon Matchett, Jr. – aye; Trustee James Blaies – aye; Trustee Denise Albers - aye; Trustee Mathew Trout – aye; (6 ayes, 0 nays, 0 absent). All voting aye, the motion carried.
Exhibit G:
Ordinances: Mayor Speiser stated, we have Ordinance #1651, An Ordinance Rezoning 800 Southgate Drive from B-1 to MR-2
Trustee Bert Pruett motioned to adopt Ordinance #1651 and Trustee Elizabeth Meehling seconded the motion. Roll Call: Trustee Bert Pruett – aye; Trustee Elizabeth Meehling - aye; Trustee James Blaies - aye; Trustee Denise Albers - aye; Trustee Mathew Trout - aye; Trustee Ramon Matchett, Jr. – aye; (6 ayes, 0 nays, o absent). All voting aye, the motion carried.
Old Business: Mayor Speiser asked any old business to be brought before the board. Village Administrator Tony Funderburg said it was his mistake on Ordinance #1650 and explained to the Board what occurred.
New Business:
1. Executive Session to Discuss Litigation: Village Administrator Tony Funderburg said we need a motion to enter into Executive Session.
Trustee Mathew Trout motioned to go into Executive Session for Litigation [5 ILCS, 120/2-(c)(11)] and Trustee Elizabeth Meehling seconded the motion. All voting aye, motion carried.
Executive Session Ended @ 7:49 p.m.
Trustee Mathew Trout motioned to reconvene the Regular Board meeting at 7:5 Trustee Elizabeth Meehling seconded the motion. All voting aye, motion carried.
Appointments: None.
Committee Meeting Reports:
Exhibit I:
Electric Committee Meeting:
Trustee Matt Trout reported on the Electric Committee Meeting held on Wednesday, February 14, 2018 at 5:30 p.m.
The following item or items were talked about or discussed:
Old Business:
1. Surplus Equipment: Trustee Trout said Head Lineman Shane Krauss advised there is still the Harley issue, but the old truck was picked up. Trustee Blaies said Public Works Director John Tolan said he has a pallet of old pumps and chain saws that he is working on to surplus.
2. New Electric Customers: Trustee Trout said Head Lineman Shane Krauss spoke with an engineer from Ameren, and he gave him the list of addresses we would like to take over.
New Business:
1. Tom's Supermarket LED Lighting Project: Trustee Trout said we talked about the LED Lighting project for Tom's Supermarket. We decided to table this for now. With the clean power plant bill gone, they are looking at other ways cities can take advantage of the program. Trust Trout said they are going back to 75% reimbursement of street lights for one year. Trustee Trout stated we have $17, 256 and getting another $10,000.
Trustee Trout said the grade school has requested $2,600 in lighting for the gym. Public Works Director John Tolan stated at the committee meeting, he would like to see us use some money to get some streetlights. Public Works Director John Tolan said he would like to use about $10,000 of it. Trustee Trout stated Head Lineman Shane Krauss said he typically replenishes stock at the end of the budget and he would like to purchase 10 single phase pad mount transformers. Head Lineman Krauss said T&R has rebuilt transformers at a cost of $14,026 for ten of them. Trustee Trout said these are quite a bit lower than the newly priced ones.
Trustee Mathew Trout motioned that we purchase ten single phase pad mount transformers from T&R Electric not to exceed $14,026 and Trustee James Blaies seconded the motion. Roll Call: Trustee Mathew Trout – aye; Trustee James Blaies – aye; Trustee Elizabeth Meehling - aye; Trustee Denise Albers – aye; Trustee Bert Pruett – aye; Trustee Ramon Matchett, Jr. – aye; (6 ayes, 0 nays, o absent). All voting aye, the motion carried.
Exhibit J:
Public Works Committee Meeting: (Trash/Water/Sewer)
Trustee James (Mike) Blaies reported on the Public Works Committee Meeting held on Wednesday, February 14, 2018 at 5:48 p.m.
The following item or items were talked about or discussed:
Old Business:
1. New Sewer Plant: Trustee Blaies said Public Works Director John Tolan advised the committee the plan has been sent to EPA to be reviewed and now we are waiting.
2. Sewer Issues/Sewer Fuel Odors: Trustee Blaies said Public Works Director John Tolan is working with a company that is going to demo and line a manhole with a concrete epoxy.
3. FSH Minutes: Trustee Blaies said there is nothing to report.
4. West Apple St./Schiermeier Road/Old Freeburg Road Water Lines: Trustee Blaies stated Public Works Director John Tolan is still working on West Apple Street and is looking at the first part of March to get it rechlorinated and tested. The TWM proposal to prepare the Schiermeier Road water line, bid documents at a cost $4,000.
Trustee James Blaies motioned to approve TWM's Proposal to Prepare the Bid Documents for the Schiermeier Road Water Line not to exceed $4,000 and Trustee Bert Pruett seconded the motion. Roll Call: Trustee James Blaies – aye; Trustee Bert Pruett – aye; Trustee Mathew Trout – ave: Trustee Ramon Matchett, Jr. – aye: Trustee Elizabeth Meehling – aye; Trustee Denise Albers- aye; (6 ayes, 0 nays, 0 absent). All voting aye, the motion carried.
5. East and West Tower Work:
Nothing new on this.
New Business:
1. Spring Clean Up: Trustee Blaies stated Spring Clean Up will be held on Thursday, April 26, Friday, April 27 and Saturday, April 28. Trustee Blaies said the committee agreed to use J & C E-Recycling again this year.
2. Full-time Crew Worker: Trustee Blaies said we had an Executive Session on the hiring of a full-time crew worker.
Trustee James Blaies motioned to hire Michael Nussbaumer for the full-time crew worker position and Trustee Elizabeth Meehling seconded the motion. Roll Call: Trustee James Blaies – aye; Trustee Elizabeth Meehling - aye; Trustee Mathew Trout – aye; Trustee Denise Albers - aye; Trustee Bert Pruett - aye; Trustee Ramon Matchett, Jr.- aye; (6 ayes, 0 nays, 0 absent). All voting aye, the motion carried.
Exhibit K:
Public Property Committee Meeting: (Streets/Municipal Center/Pool/Parks & Recreation)
Trustee Ramon Matchett, Jr. reported on the Public Property Committee Meeting held on Wednesday, February 14, 2018 at 6:15 p.m.
The following items were talked about or discussed under:
Pool:
Old Business: None.
New Business:
1. Pool Pass/Pool Party Admission Pricing: Trustee Matchett stated Village Administrator Tony Funderburg would like to see us increase the 10-day pool pass from $35 to $40 and do not charge admission to anyone under 5. Trustee Matchett said Village Administrator Tony Funderburg said he thinks we should be looking to increase the pool party pricing during the week from $170 to $180 and on the weekend from $180 to $200. He would also like to see the splash area pricing be increased. The committee talked about movie night at the pool. Trustee Matchett said movie night has not been as successful as the previous year. We will talk mo this at a later committee meeting. Trustee Matchett said Pool Manager Scott Schulz asked for additional life guards. Pool Manager Scott will put something in the high school bulletin and also will talk to New Athens and possibly the YMCA.
2. Smithton PTO Donation Request: Trustee Matchett said the committee donated one 10-day pool pass to the Smithton PTO.
Streets:
Old Business:
1. East Apple Proposed Streetscape Project Repair: Trustee Matchett said Public Works Director John Tolan and Village Administrator Tony Funderburg met with TWM to review the MFT projects for the next year. Trustee Matchett said Public Works Director John Tolan advised the committee he wants to finish Main and High Street, and looking to go around the curve at the power plant with overlay, also overlay Belleville Street by the post office and replace the curbs on the post office side and sidewalk. Trustee Matchett said Public Works Director Tolan also
wants to replace the culvert on Old Fayetteville Road by the park. Trustee Matchett stated we are going to use the same amount of oil as last year and use the slag again this year.
2. FY2019 MFT Resolution: Trustee Matchett said we just passed the FY2019 MFT Resolution this evening under Resolutions.
3. Drainage Problem Areas East Apple/Hill Mine Road)/Stormwater Run-Off: Trustee Matchett said after the weather breaks, Public Works Director John Tolan will fix the hole on Hill Mine Road. Trustee Matchett said we are hoping to get a grant and split the cost three ways. The village portion would be about $20,000 which would make the road larger and provide more off street parking. We would help write the grant, but we are not the responsible party.
4. Subdivision Streets Material Requirements: Trustee Matchett said Public Works Director John Tolan thinks we ought to stick to our code. Trustee Matchett said Village Administrator Tony Funderburg wants to confirm our code requirements. Trustee Matchett said we talked about the $1,500 development fee that is contained in the subdivision code and wants to research it further. Trustee Matchett said a lot of communities have increased their tap-in fees which go to supplement infrastructure.
New Business:
Trustee Matchett said we have a resident who lives on North Monroe and wants to put a garage and parking in behind his home. There isn't an improved alley there, but there is a right-of-way for it. We will look into this.
Village Administrator Tony Funderburg asked Mayor Speiser do we still have community service or do we know anyone who would like to do community service. Mayor Speiser said we send them to the police department. We need to check with Chief of Police Mike Schutzenhofer and see what he has.
Upcoming Meetings:
Legal/ Ordinance Committee Meeting - Wednesday, February 28, 2018 – 5:30 p.m.
Finance Committee Meeting – Wednesday, February 28, 2018 - 5:45 p.m.
Personnel/Police Committee Meeting – Wednesday, February 28, 2018, 2017 - 6:00 p.m.
Board Meeting – Monday, March 5, 2018 – 7:30 p.m.
Village Mayor, Village Clerk & Trustees' Comments:
Trustee Denise Albers – Welcome Mike Nussbaumer to the Public Works Department.
Trustee Elizabeth Meehling – Welcome Mike. She would also like to say something about the police office whose car got hit. Please slow down for emergency vehicles. They are out there keeping us safe, so let's keep them safe.
Trustee Mathew (Matt) Trout – Welcome Mike, hope to see you working for the village for many years to come.
Village Clerk Jerry Menard – Welcome Mike
Trustee James (Mike) Blaies – Same thing, welcome to the village.
Trustee Ramon (Ray) Matchett, Jr. – Welcome Mike.
Trustee Bert (Dean) Pruett – Welcome Mike
Staff Comments:
Village Administrator Tony Funderburg - Welcome Mike, by the way you have to work the next Chili Cook Off.
Public Works Director John Tolan – Welcome Mike. Would you like to come and work tonight?
Chief of Police Mike Schutzenhofer – Welcome aboard.
Adjournment:
Mayor Speiser called for a motion to adjourn the meeting.
Trustee Mathew Trout motioned to adjourn the Regular Board meeting of Monday, February 20, 2018 at 8:03 p.m. and Trustee Elizabeth Meehling seconded the motion. All voting aye, the motion carried.
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