City of Fairfield Council met February 27.
Here is the minutes provided by the Council:
Meeting called to order by Mayor Brent Maguire at 6:00 p.m.
Prayer led by Pastor Cory Musgrave followed by the pledge of allegiance to the flag.
City Clerk Tina Hutchcraft called the roll:
Mayor: Brent Maguire
City Clerk: Tina Hutchcraft
City Treasurer: Julie Duncan
City Attorney: Darrin Rice
Aldermen: Ralph Barbre; Mike Pottorff; Jim Griffith; David Simpson; Jerry Lisenbee; Terry Stahl; Ed Prince
Absent: Eugene McGill
Also Present: Len Wells, WFIW Radio; Marty David, Wayne County Press; Keith Colclasure, Police Chief; Andrew Miller, Fire Chief; Flo Simpson, FADC; Kevin Leonard, Water Distribution; Silas Eckleberry; and other citizens from the community.
The minutes of the meeting of February 13, 2018, agendas and bills of February 27, 2018 were sent out to those entitled to receive them. Mayor Maguire asked for approval of the minutes for the February 13, 2018 meeting. Motion by Alderman Griffith, seconded by Alderman Prince to approve the minutes of the meeting of February 13, 2018.
Vote yes: Lisenbee; Pottorff; Prince; Simpson; Stahl; Barbre; Griffith
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried.
Mayor Maguire asked for approval to pay the bills for the February 27, 2018 meeting. A motion was made by Alderman Barbre, seconded by Alderman Pottorff to approve the bills for payment.
Vote yes: Pottorff; Prince; Simpson; Stahl; Barbre; Griffith; Lisenbee
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried.
Resolution No. 18-0227-253/Federal Surplus Participation – Mayor Maguire told the Council that we need to pass this resolution to continue our participation in the Federal Surplus Property Program. This will enable us to purchase a variety of surplus property at approximately 5-25% of their normal acquisition value. These items can only be used for the City’s purposes (not personal items) and we cannot resell these items without permission from the state. A motion was made by Alderman Prince, seconded by Alderman Simpson to approve this resolution.
Vote yes: Prince; Simpson; Stahl; Barbre; Griffith; Lisenbee; Pottorff
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried and Resolution No. 18-0227-253 approved and duly adopted.
Policy Agreement for All Temporary and Transient Ag Operations at the Airport – Travis Williams, Airport Manager, told the Council that we need to have a policy in place for temporary and transient Ag operators that use our airport. This policy has rules and guidelines for the operators to abide by. The operator must notify the airport manager 24 hours prior to commencement of operations and shall provide appropriate insurance coverage. A copy of the insurance coverage and a billing address must be provided to the airport manager. The Ag operators will be charged a usage fee of $100 per day to operate out of the airport. The fee will be waived with the purchase of fuel. A motion was made by Alderman Pottorff, seconded by Alderman Griffith to approve this policy agreement.
Vote yes: Simpson; Stahl; Barbre; Griffith; Lisenbee; Pottorff; Prince
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried.
Discussion Concerning the Update of the City Code of Ordinances – Mayor Maguire, Chief Colclasure, Alderman Lisenbee, and Alderman Griffith will be looking at updating our ordinances concerning fines and fees. We are exploring the possibility of implementing a municipal court that could handle any ordinance violations instead of having to be sent the circuit court. All of our fines and fees are very outdated and need to be increased in order to offset some of the cost of enforcing our ordinances. Mayor Maguire will also be open to input and suggestions from any of the other aldermen concerning this issue.
Discussion Concerning the Development of a Capital Improvement Plan – Mayor Maguire would like to develop a capital improvement plan. This is a multi-year schedule of municipal improvements. The schedule usually covers a period of five or six years. We will be more proactive rather than reactive by enlisting the help of the department heads to identify major expenses that we have coming up over the next five or six years and how to start planning for payment of these expenses. He would like to have a plan in place by May 1, 2019. The plan would set forth the proposed expenditures for construction, maintenance, upgrades, and replacing our existing physical infrastructure. It could also include vehicle or mobile equipment. The capital improvement plan is considered essential for managing and coordinating the efficient expenditure of Fairfield’s public resources.
Miscellaneous – Mayor Maguire told the Council we are finalizing the paperwork for Payment Service Network and training will begin soon. We hope to have everything ready by the beginning of the fiscal year which is May 1.
Miscellaneous – Alderman Griffith told the Council that the insurance committee has been working on the medical insurance for employees in an effort to reduce the cost. He gave a handout to the aldermen and asked them to contact the insurance committee if they have any input. They hope to come up with the best insurance plan possible.
TIF 1 and TIF 2 Report/Ordinance No. 18-0227-149 – Approving an Engagement Agreement with Daniel P. Schuering, Authorizing Execution Thereof and Other Actions in Connection Therewith – Daniel P. Schuering is an attorney from Springfield and he spoke to the Council concerning our TIF Districts. There appears to be some problems and irregularities with our TIF Districts. The City needs to engage in an agreement with Mr. Schuering to investigate these irregularities. A motion was made by Alderman Pottorff, seconded by Barbre to adopt Ordinance No. 18-0227-149 approving an engagement agreement with Daniel P. Schuering.
Vote yes: Pottorff; Prince; Simpson; Stahl; Barbre; Griffith; Lisenbee
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried and Ordinance No. 18-0227-149 approved and duly adopted.
Adjourn Meeting – Motion by Alderman Simpson, seconded by Alderman Prince to adjourn the meeting.
Vote yes: 7
Vote no: 0
Absent: 1
Mayor Maguire declared meeting adjourned at 6:47 p.m.
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