Village of Freeburg Board of Trustees met March 5.
Here is the minutes provided by the Board:
Call To Order: Mayor Seth Speiser called the Regular Board Meeting to order at 7:30 p.m., on Monday, March 5, 2018, in the Freeburg Municipal Board Room.
Pledge Of Allegiance: Those present and the Board Members recited the Pledge of Allegiance.
Roll Call: Trustee James (Mike) Blaise - here; Trustee Denise Albers – here; Trustee Bert (Dean) Pruett - here; Trustee Ramon (Ray) Matchett, Jr. - here; Trustee Mathew (Matt) Trout – here; Trustee Elizabeth (Lisa) Meehling - here; Mayor Seth Speiser - here; (7 present, o absent) Mayor Speiser announced there is a quorum.
Exhibit A:
Mayor Speiser stated we have the minutes of the Regular Board Meeting Tuesday, February 20, 2018 for approval.
Trustee Elizabeth Meehling motioned to accept the minutes from the Regular Board Meeting Tuesday, February 20, 2018 and Trustee Mathew Trout seconded the motion. All voting aye, the motion carried.
Exhibit B:
Finance:
Finance Committee Meeting:
The following item or items were talked about or discussed:
Trustee Denise Albers reported on the Finance Committee Meeting held on Wednesday, February 28, 2018 at 6:08 p.m.
1. Review Of Board Lists: Trustee Albers stated we reviewed the Board Lists. Trustee Albers said some of the main things we discussed was T&R Electric $15,362 this was for Wiegmanns' transformer and they are going to pay 50% of the cost; Design Signs, $675 this was for the signs for the 3 new trucks; Tattletale, $540 for burglar alarm; and Midwest Machinery, $13,635.99 this was to rebuild the #6 cooling tower.
2. Review Of Investments: Trustee Albers stated there are no CD renewals until October 2018.
3. Income Statement: Trustee Albers said Village Administrator Tony Funderburg remind all of employees that all purchases and expenses must be completed by the end of March for the fiscal year. There are some items that need to be moved to get them into the right spot. Trustee Albers stated that Village Administrator Funderburg said the pool because is really not short, we haven't received the grant money for playground that was built.
Treasurer's Report: Trustee Albers stated we received and reviewed the Treasurer's Reports for October, November and December 2017 from Village Treasurer Bryan Vogel, which will be covered later in this meeting.
Old Business:
1. Attorney Invoices: Trustee Albers said we just received the Attorney Invoices tonight right before the meeting.
2. Newsletter: Trustee Albers said we discussed the final draft of the Newsletter.
New Business:
1. FY2019 Budget: Trustee Albers stated regarding the 2019 budget. We took time in reviewing the budget and we also took questions. Questions were answered by Village Administrator Tony Funderburg. We did find some items that need to be reclassified. Trustee Albers stated that
Village Administrator Funderburg did do a good job in getting the budget all together.
Exhibit C:
Treasurer's Report: Mayor Speiser stated we have the Treasurer's Reports. Treasurer Bryan Vogel said there are three reports that need to be approve this evening if there are no questions.
Trustee Denise Albers motioned to approve the Treasurer's Reports for October 31, 2017 November 30, 2017 and December 31, 2017and Trustee Ramon Matchett, Jr. seconded the motion. Trustee Denise Albers - aye; Trustee Ramon Matchett, Jr. - aye; Trustee Mathew Trout – aye; Trustee Bert Pruett – aye; Trustee Elizabeth Meehling - aye; Trustee James Blaies - aye; (6 ayes, O nays, o absent). All voting aye, the motion carried.
Attorney's Report: None.
Exhibit D:
ESDA Report: ESDA Report: Mayor Speiser called on ESDA Coordinator Gene Kramer. ESDA Coordinator Gene Kramer updated us on his ESDA Report:
1. Monitored Storm Prediction Center Data.
2. Provide updates and additional information on potential "flash flooding" by the heavy rainfall.
3. Provided Freeburg Tribune office with part II of two part series on "Earthquake Safety" information.
4. Tornado Sirens going off.
5. Information concerning "Tornado Preparedness" during the month of March.
6. National Weather Service on Severe Weather Storm Spotter Training Class.
7. ESDA Managers to renew their CPR training.
Public Participation: Janet Baechle said if anyone has a chance to go to the Storm ready training class, please go you will enjoy it. It is not only interesting it is educational.
Reports And Correspondence:
Exhibit E:
1. Zoning Administrator's Report: Mayor Speiser asked if anyone has any questions for Zoning Administrator Henning on his report.
Recommendations Of Boards And Commissions: None.
Contracts, Releases, Agreements & Annexations: None.
Bids: None.
Exhibit F:
Resolutions: Mayor Speiser stated we have Resolution #18-03. A Resolution Adopting the FY2019 Operating Budget. Mayor Speiser asked does anyone have any questions for Village Administrator Tony Funderburg on the budget.
Trustee Denise Albers motioned to adopt Resolution #18-03 by title only and Trustee Ramon Matchett, Jr. seconded the motion, ROLL CALL: Trustee Denise Albers - aye; Trustee Ramon Matchett, Jr. - aye; Trustee Bert Pruett – aye; Trustee Elizabeth Meehling - aye; Trustee Mathew Trout – aye; Trustee James Blaies - aye; (6 ayes, O nays, o absent). All voting aye, the motion carried.
Ordinances: None.
Old Business: None.
New Business: None.
Appointments: None.
Committee Meeting Reports:
Legal/Ordinance Committee Meeting: Trustee Dean Pruett reported on the Legal/Ordinance Committee Meeting held on Wednesday, February 28, 2018 at 5:30 p.m.
The following item or items were talked about or discussed:
1. Zoning Report/Nuisance Properties: Trustee Pruett said we discussed nuisance properties. Trustee Pruett said Attorney Keck spoke with Attorney Al Paulson and they are still working on the Moerchen property. Trustee Pruett said Zoning Administrator Henning advised the committee several properties have been cleaned up. Trustee Pruett said Public Works Director John Tolan and Zoning Administrator Gary Henning talked to a property owner regarding a drainage problem and they took care of the problem that day.
New Business:
1. Meadow Pines Subdivision: Trustee Pruett said we discussed the Meadow Pines Subdivision. The bank needs a letter regarding a lot development fee. Trustee Pruett said the developer has agreed to pay for the electric and concrete streets. Trustee Pruett said there were a few things which should have been negotiated up front. Trustee Pruett said it is too late go back now to the developer. We need to change things so every costs is upfront and known.
Trustee Bert Pruett motioned to waive the $1,500 per lot development fee for Meadow Pines Subdivision and Trustee Elizabeth Meehling seconded the motion, Roll Call: Trustee Bert Pruett – aye; Trustee Elizabeth Meehling - aye; Trustee James Blaies - aye; Trustee Denise Albers, aye; Trustee Ramon Matchett, Jr. - aye; Trustee Mathew Trout – aye; (6 ayes, O nays, 0 absent). All voting aye, the motion carried.
Trustee Pruett said Attorney Keck stated if you want to revise your subdivision code an engineer would need to do so.
2. Tom's Property: Trustee Pruett said we discussed that Joe Koppeis would like to reduce the taxes on the Tom's property to other comparable stores in other cities. Trustee Pruett said we will be working with IMEA to see if we can get some kind of reduce rate.
Exhibit H:
Personnel/Police Committee Meeting:
The following item or items were talked about or discussed:
Trustee Elizabeth Meehling reported on the Personnel/Police Committee Meeting held on Wednesday, February 28, 2018 at 6:31 p.m.
Police:
Old Busienss:
1. Police Department Expansion: Trustee Meehling stated Village Administrator Tony Funderburg was to check on the status of this project with Chief Mike Schutzenhofer. Trustee Meehling said she spoke with the Chief Schutzenhofer last Friday. Trustee Meehling said Chief Schutzenhofer, Village Administrator Tony Funderburg and Pat Neumeier met that afternoon and they are moving forward on this project.
New Business:
Trustee Meehling stated Trustee Pruett had two or three instances with some unsavory characters and the Freeburg police were there to help him out. Trustee Meehling stated Trustee Pruett said he has noticed a tremendous attitude change in the police department for the good. Trustee Meehling said Trustee Albers wanted it noted that Chief Mike Schutzenhofer was presented the Citizen of the Year Award by the Freeburg Chamber of Commerce. Congratulations to our Police Chief.
Personnel:
Old Business:
1 Pool: Trustee Meehling said copies of the proposed rates for the pool employees and parties were provided, we looked them over. Village Administrator Tony Funderburg stated if we increase our 10-day pool pass to $40 that will not benefit the kids, so the committee decided not to raise it. Trustee Meehling said we still need 3 more lifeguards for the upcoming season. Trustee Meehling said Trustee Albers talked to Pool Manager Scott Schulz and asked him to reach out to Gibault, Freeburg and New Athens High School for hiring summer help at the pool. Trustee Meehling said we did discussed hiring a few people just for the front counter or concession stand area at the pool.
Trustee Meehling said we talked about the re-hiring of pool managers, returning lifeguards and new lifeguards.
Trustee Elizabeth Meehling motioned to hire our returning lifeguards; Jamie Hock, Courtney Mehner, Corbin Schwable and Reagan Schwable at $8.75 per hour, Lily Dircks, Ashley Gilmore and Connor Stein at $9.25 per hour, Haley Alt, Ian Hahn, Collin Pierce at $9.75 and Emily Dircks, Natalie Huskey and Erican Wangelin at $10.25 per hour; new lifeguards Caroline Gagen, Page Lee and Allicyn Mueth at $ 8.25 per hour and Pool Managers Tanner Ross and Haley Rouse at $3,805.19 and Scott Schulz at $5,231.12 and Trustee Mathew Trout seconded the motion. Roll Call: Trustee Elizabeth Meehling - aye; Trustee Mathew Trout – aye; Trustee Bert Pruett - aye; Trustee Ramon Matchett, Jr. – aye; Trustee James Blaies - aye; Trustee Denise Albers – aye; (6 ayes, 0 nays, o absent). All voting aye, the motion carried.
Trustee Meehling stated we did have an Executive Session to Discuss Collective Negotiating Matters.
Upcoming Meetings:
Combined Planning and Zoning Board – Tuesday, March 13, 2018 - 6:00 p.m.
Electric Committee Meeting - Wednesday, March 14, 2018 - 5:30 p.m.
Water/Sewer Committee Meeting - Wednesday, March 14, 2018 - 5:45 p.m.
Streets Committee Meeting – Wednesday, March 14, 2018 - 6:00 p.m.
Board Meeting - Monday, March 19, 2018 - 7:30 p.m.
Village Mayor, Village Clerk & Trustees' Comments:
Mayor Seth Speiser – Mayor Speiser said Trustee Matt Trout and he went to Washington D.C. last week. We learned a lot from the APPA again this year. We went to visit Senator Duckworth's at his office. This help us get our foot in the door for our big sewer project coming up. We also went to Bost office to do the same thing. He is meeting with both of them this week. These two meetings were very beneficial to us.
Trustee Denise Albers - She just wanted to remind everyone we have an open meeting at the grade school this Wednesday at 6:00 p.m. to discuss the grocery store. Please come out and join us.
Trustee Elizabeth (Lisa) Meehling - Same as Denise said. Please come out and voice your opinion. Welcome back to our returning lifeguards and managers and welcome to our new lifeguards.
Trustee Mathew (Matt) Trout – No thank you.
Village Clerk Jerry Menard – No thank you.
Trustee James (Mike) Blaies - No thank you.
Trustee Ramon (Ray) Matchett, Jr. - No thank you.
Trustee Bert (Dean) Pruett - No thank you.
Staff Comments:
Village Administrator Tony Funderburg - No thank you.
Public Works Director John Tolan - No thank you.
Chief of Police Mike Schutzenhofer - He would like to thank the board for sending to the conference. He learned a lot and there were some great speakers.
Zoning Administrator Gary Henning - He would like to congratulate Chief Schutzenhofer his Citizen of the Year Award.
Village Treasurer Bryan Vogel – No thank you.
ESDA Coordinator Gene Kramer – Just remember we are going to have a cold front with heavy winds tomorrow afternoon, but no storms. If you get up really really early you might be able to see snowflakes coming down
Adjournment:
Mayor Speiser called for a motion to adjourn the meeting.
Trustee Mathew Trout motioned to adjourn the Regular Board meeting of Monday, March 5, 2018 at 7:51 p.m. and Trustee Elizabeth Meehling seconded the motion. All voting aye, the motion carried.
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