Carmi White County Community Unit School District 5 Board of Education met February 20.
Here is the minutes provided by the Board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held on Tuesday, February 20, 2018 at Jefferson Attendance Center (new building). The meeting was called to order by President Kelli M. Chapman at 7:00 p.m.
Recital Of Pledge Of Allegiance:
The Pledge of Allegiance was recited by all present. Those present were board members Acord, Chapman, Fulkerson, Hammell, Hoskins, Mitchell and Scates. Others present were Superintendent Brad Lee; Amy Atteberry, Washington Attendance Center principal; Amy Dixon, Jefferson and Lincoln Attendance Centers principal; Cynthia Hoskins, Brownsville Attendance Center principal; Bart King, junior high principal; Jarrod Newell, high school principal; Bob Lamp, CWCEA President, Rachel Blazier, unit secretary; Scott Mareing (WROY); and Brandon Siegert (The Carmi Chronicle).
Consent Agenda Items Approved:
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of January 16, 2018 regular meeting of the board of education
2. Junior high completion ceremony and high school graduation and baccalaureate dates
The junior high completion ceremony has been tentatively scheduled for Friday, May 18, 2018, at 1:00 p.m. In addition, the high school graduation date has been tentatively scheduled for Tuesday, May 15, 2018, at 7:00 p.m. and baccalaureate has been scheduled for Sunday, May 6, 2018, at 6:00 p.m. in the high school auditorium.
It was recommended that the board set junior high school completion ceremony, high school graduation, and baccalaureate dates as noted above.
3. Surplus Property
Attached is a list of district vehicles that need to be declared surplus property. These vehicles are very old and have high mileage. If possible, these vehicles will be sold by sealed bid.
It was recommended that the board of education declare the attached list of vehicles as surplus property.
4. Revision of Board Policies 2:260, 4:15, 4:110, 4:150, 4:170, 5:20, 5:90, 5:100,
5:200, 5:220, 5:240, 5:290, 6:50, 6:60, 6:150, 6:300, 6:310, 6:340, 7:10, 7:15, 7:20, 7:70, 7:180, 7:190, 7:250, 7:275, 7:305 and 7:340
For board policies to become effective, they must be acted on at two (2) meetings. This will be the second and final action on adoption of board policies 2:260, 4:15, 4:110, 4:150, 4:170, 5:20, 5:90, 5:100, 5:200, 5:220, 5:240, 5:290, 6:50, 6:60, 6:150, 6:300, 6:310, 6:340, 7:10, 7:15, 7:20, 7:70, 7:180, 7:190, 7:250, 7:275, 7:305 and 7:340
It was recommended that the board of education give final approval to adoption of board policies, as amended.
5. Resignations
Ryse Brinkley has submitted a letter of resignation as a special education individual aide at Washington Attendance Center effective at the end of the 2017- 2018 school year.
Cindy Colman has submitted a letter of resignation as the high school assistant softball coach effective immediately.
Tracy Steed has submitted a letter of resignation as the high school girls’ head basketball coach at the end of her 2017-2018 coaching duties.
It was recommended that the board accept the letter of resignation of Ryse Brinkley as a special education individual aide at Washington Attendance Center effective at the end of the 2017-2018 school year, the letter of resignation of Cindy Colman as the high school assistant softball coach effective immediately, and the letter of resignation of Tracy Steed as the high school girls’ head basketball coach at the end of her 2017-2018 coaching duties.
6. Retirement
Tamara Parks has submitted a letter of retirement as the Carmi-White County Junior High School Secretary and the Junior/Senior High School Guidance Secretary effective February 9, 2018.
It was recommended that the board accept the letter of retirement of Tamara Parks as the Carmi-White County Junior High Secretary and the Junior/Senior High School Guidance Secretary effective February 9, 2018.
7. Donations
Brownsville Attendance Center has been the recent recipient of the following donations in support of its program:
Illinois State Council
Knights of Columbus.$497.00
Knights of Columbus
c/o Dean Dietz.$503.00
Total Donations.$1,000.00
In line with board policy, it was recommended that the board of education accept the donations noted above.
Motion by Hammell, second by Mitchell, that recommendations for consent agenda items as follows:
1. Minutes of January 16, 2018 regular board meeting
2. Junior High completion ceremony and High School graduation and baccalaureate dates
3. Surplus Property
4. Revision of Board Policies 2:260, 4:15, 4:110, 4:150, 4:170, 5:20, 5:90, 5:100, 5:200, 5:220, 5:240, 5:290, 6:50, 6:60, 6:150, 6:300, 6:310, 6:340, 7:10, 7:15, 7:20, 7:70, 7:180, 7:190, 7:250, 7:275, 7:305 and 7:340
5. Resignations
6. Retirement
7. Donations
be approved. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
Bills Approved:
An additional list of bills was presented to the board of education for its consideration and approval.
Motion by Scates, second by Hammell, that the bills for the month of January 2018 be approved as listed. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Treasurer’s Report:
The treasurer’s report for the month of January 2018 was read as follows: Education Fund, $4,332,951; Building Fund, $846,008; Transportation Fund, $451,831; Municipal Retirement Fund, $586,523; Imprest Fund, $2,201; Tort Fund, $493,306; Debt Service Fund, $497,458; Working Cash Fund, $381,155; Fire Prevention and Safety Fund, $142,679; and Capital Projects, $739,334. Investments by Fund: Municipal Retirement Fund, $100,000.
The Education Fund received $660,069 in the month of January. Included in this amount is the first receipts this year for Pre-K in the amount of $70,000. The district has received additional monies from mandated categoricals in February that will be reflected on the March report. At this time, the State still owes the district $108,000 for the current school year. Receipts in 1% Sales Tax totaled $56,661.
Motion by Acord, second by Fulkerson, that the treasurer’s report for the month of January 2018 be approved as read. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Chapman, yes. Motion carried.
Superintendent’s Report:
Superintendent Lee reported the following items to the board:
1. Illinois Association Of School Boards, Spring Dinner Meeting
The spring dinner meeting of the IASB, Egyptian Division, will be held on Tuesday, March 6, 2018, at Mt. Vernon High School in Mt. Vernon, Illinois. If any board members would like to attend, they may contact Mr. Lee at the central office and the appropriate reservations will be made.
2. WOVSED Governing Board Meeting
A WOVSED governing board meeting has been scheduled for Tuesday, February 27, 2018, at 7:00 p.m. Board Member Kelli Chapman is the district’s representative on this board.
3. Congratulations Wyse Team
Congratulations were extended to the Carmi-White County High School WYSE Team on their 2nd place finish in Regional Competition at Southeastern Illinois College. They will advance to Sectionals on March 14 at SIU-Carbondale. Following are the individual results.
Madison Childers – 1st in English
Dakota Fleck – 2nd in Engineering Physics
Josie Harrison – 2nd in Biology and 2nd in English
Alex Hunsinger – 1st in Engineering Graphics and 1st in Physics
Kelsi Kessler – tied for 2nd in English
Peyton Roedder – 1st in Biology
Logan Spruell – 3rd in Chemistry and 1st in Computer Science
Dillon Womack – 2nd in Chemistry
The WYSE team is coached by Emily Driscoll.
5. February 16 – Half-Day Inservice
The February 16 half-day Inservice was used for various activities throughout the district. The district’s science and technology committees met to discuss curriculum needs and vertical articulation. This is the first year for a K-12 Technology Committee. The remainder of staff met in grade level teams or departments for curriculum review.
6. Emergency Days
To date the district has used four emergency days this school year. If no more emergency days are utilized, the last student attendance day would be May 23 and the last day for staff would be May 24.
Depository For School Funds:
At the previous two board meetings, the board discussed the benefits of extending the amount of time a bank is the Depository for School Funds. The recommendations discussed included: 1) Rotating banks every four to five years, 2) Bid it out to the lowest bidder every four to five years, or 3) Name one bank as the permanent depository. At the January meeting, it was the consensus of the board to make a decision at the February meeting.
In making this recommendation, Superintendent Lee felt it was important to base it on the amount of services and support that the district receives from the banks. After looking at all factors and looking at what the local banks do for the district, Superintendent Lee talked with Board Member Acord, and it was decided that it would be in the best interest of the district to name one bank as depository. First Bank is the one bank that gives back to the schools the most.
Based on the amount of services and support that the district receives, it was recommended to name First Bank as the permanent depository for school funds beginning July 1, 2018.
Motion by Scates, second by Mitchell, that the board name First Bank as the permanent depository for school funds beginning July 1, 2018. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, abstain; Hammell, yes; Hoskins, abstain, Chapman, yes. Motion carried.
After School Program:
Under the strategic direction of Student Welfare, the District Strategic Plan adopted in November 2016 addressed the objective of pursuing the establishment of after school opportunities for students. At the monthly administrator’s meeting, they discussed this in length and decided that they would like to pilot this program one or two days per week for the remainder of this school year. Approximate costs could range from $5,000 - $7,000 depending on the number of teachers and aides. The district would provide transportation to those students who are bus eligible. The district is currently looking at one hour per day, one to two days per week depending on the age of the students. A snack would be provided for those in attendance.
There is a possibility that the district could partner with a local agency to provide these services and/or receive funding from a donor(s).
Superintendent Lee told the board that the program won’t be perfect, right in the beginning, but will allow the district to make changes as it goes along. It would be sometime in March when the district would start the program. If the district sees that it wants to continue the problem, it can probably talk with some people to help fund it. The after school program will be for students in K-6 grades.
Board Member Hammell asked how the transportation would work for students in the program. Superintendent Lee replied that transportation would be provided for bus eligible students and drivers would be paid by the hour.
Board Member Scates asked administration if they conducted a survey to see if this is something that the parents wanted. Dr. Dixon replied that the district had previously received a grant and there was a lot of interest and it helped students’ grades and preparing them for the next grade level. At that time, the grant did not include transportation. Administrators feel that including transportation for the program will add to its success.
Board Member Scates asked if there was a number of students that the district would be limiting to the program. Dr. Dixon answered that it would be ten students per teacher. Students will be selected based on their educational need.
Board approved the district to pilot this program for the remainder of this school year.
Closed Session:
Motion by Hoskins, second by Hammell, that the board meet in closed session at 7:14 p.m. for purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer, and student discipline. Roll call vote: Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
Motion by Fulkerson, second by Acord, that the board return to open session at 8:25 p.m. Motion carried by unanimous voice vote.
Closed Session Minutes Approved:
Motion by Acord, second by Mitchell, that the board approve closed session minutes of the January 16, 2018 regular meeting of the board of education. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
Will Knight Employed As The Assistant High School Baseball Coach For The 2017-2018 School Year:
Motion by Fulkerson, second by Scates, that Will Knight be employed as the Assistant High School Baseball Coach for the 2017-2018 school year to fill the vacancy created by the resignation of John Choate. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Beth Hart Employed As The Assistant High School Softball Coach For The 2017-2018 School Year:
Motion by Mitchell, second by Chapman, that Beth Hart be employed as the High School Assistant Softball Coach for the 2017-2018 school year. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Chapman, yes. Motion carried.
Thys Bax Approved As A Volunteer High School Girls’ Track Coach For The 2017-2018 School Year:
Motion by Scates, second by Chapman, that Thys Bax be approved as a Volunteer High School Girls’ Track Coach for the 2017-2018 school year. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Chapman, yes. Motion carried.
Adjourn:
Motion by Hoskins, second by Mitchell, that the meeting be adjourned at 8:28 p.m. Motion carried by unanimous vote.
http://www.carmischools.org/images/pdf/minutes/febmin.pdf
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