Carmi White County Community Unit School District 5 Board of Education met March 19.
Here is the minutes provided by the Board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held on Monday, March 19, 2018, at Jefferson Attendance Center (new building). The meeting was called to order by President Kelli M. Chapman at 7:00 p.m.
Recital Of Pledge Of Allegiance:
The Pledge of Allegiance was recited by all present.
Those present were board members Acord, Chapman, Fulkerson, Hammell, Hoskins, Mitchell and Scates. Others present were Superintendent Brad Lee; Amy Atteberry, Washington Attendance Center principal; Cindy Hoskins, Brownsville Attendance Center principal; Bart King; junior high school principal; Jarrod Newell, high school principal; Lacey Moore, elementary dean of students; Jason Carter, Carmi Chief of Police; Bob Lamp, CWCEA President; Rachel Blazier, unit secretary; Scott Mareing, reporter at Carmi Broadcasting Co.; and Brandon Siegert, editor at The Carmi Chronicle.
Consent Agenda Approved:
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of the February 20, 2018 regular board meeting.
2. 2018-2019 School Calendar.
The calendar that was selected by the majority (69%) begins on a Monday with two full-day inservice days and students begin with a full day on Wednesday with a fifty minute early dismissal. It has traditional Christmas and spring breaks.
It was recommended that the board adopt the calendar that received the most votes.
3. 2018-2019 open house, inservice, and parent/teacher conference dates
The Unit 5 Events Coordination Committee for 2017-2018 has met and determined programs and dates to recommend for approval by the board of education. The inservice and parent/teacher conference dates, if approved, will be incorporated into our 2018-2019 school calendar. Dr. Dixon, Director of Instruction, has outlined the recommendations of the Unit 5 Events Coordination Committee as follows:
Board of Education March 19, 2018
The following are proposed 2018-2019 open house, inservice, and parent/teacher conference dates:
2018-2019 Back-to-School
Lincoln………………………………………………………………….August 13
Jefferson…………………………………………………………………August 14
Washington…………………………………………………………….August 15
Junior High School…………………………………………………….August 16
High School…………………………………………………………….August 17
2018-2019 Inservice Dates
First two days of school…………………………………………August 13 and 14/
Full Day Teacher Institute
October 12.…………………………………………….….1/2 Day Inservice
School Improvement Activities
January 2……………………………………………….Full Day Teacher Institute
February 15………………………………………………………1/2 Day Inservice
Last day of school…………………………………………….…Full Day Institute
2018-2019 Parent/Teacher Conference Dates
Brownsville……………………………………….September 20, 3:15-6:15 p.m.
September 25, 3:15-6:15 p.m.
Lincoln………………………………………….…….October 23, 3:30-6:30 p.m.
October 25, 3:30-6:30 p.m.
Jefferson……………………………………………….October 23, 3:30-6:30 p.m.
October 25, 3:30-6:30 p.m.
Washington…………………………………………….October 24, 3:30-6:30 p.m.
October 29, 3:30-6:30 p.m.
Junior High School…………………………………….October 25, 3:30-6:30 p.m.
March 14, 3:30-6:30 p.m.
High School…………………………………………….October 25, 3:30-6:30 pm.
March 14, 3:30-6:30 pm.
Conference times will be extended to accommodate any parent who cannot attend during the scheduled time.
2018-2019 Open House Dates
Brownsville……………………………………………October 18, 5:00-8:00 p.m.
Jefferson……………………………………………………………….October 11
Lincoln………………………………………………………………….…April 12
Washington…………………………………….To be announced (end of March)
High School…………………………………………………………………May 7
Junior High School…………………………………………….……………May 9
Due to the need for curriculum meetings, a 50-minute early dismissal will occur the first Wednesday of each month.
4. IHSA Membership
Annually, to compete in the Illinois High School Association athletic and musical events, the board of education must certify that it has approved renewal of its membership in the IHSA at a board meeting. Fees have been waived again this year.
It was recommended that the board renew IHSA membership.
5. Sale of Used Vehicles
At the district’s February 2018 board of education meeting, three district vehicles were declared surplus property. The bid returns are summarized and attached for the board’s perusal. After review of the bids, Transportation Director Bart King recommended that the board accept the bids as follows:
Johnson Truck Sales Inc.
1996 Bluebird School Bus, 65 Passenger.$1,056.00
1999 Bluebird School Bus, 66 Passenger.$1,056.00
2001 Mid Bus School Bus, 29 Passenger.$556.00
It was recommended that the board accept the bids, as submitted.
6. Retirement
Cynthia Smith submitted a letter of retirement as a Special Education Classroom Aide at Brownsville Attendance Center at the end of the 2017-2018 school year.
It was recommended that the letter of retirement of Cynthia Smith as a Special Education Classroom Aide at Brownsville Attendance Center at the end of the 2017-2018 school year be accepted.
7. Resignations
Timothy Knight submitted a letter of resignation as a building custodian at the Carmi-White County Junior/Senior High School effective March 2, 2018.
Gail Dusch submitted a letter of resignation as Brownsville Attendance Center Secretary effective March 16, 2018.
It was recommended that the letter of resignation of Timothy Knight as a building custodian at the Carmi-White County Junior/Senior High School effective March 2, 2018 and the letter of resignation of Gail Dusch as Brownsville Attendance Center Secretary effective March 16, 2018 be accepted.
8. Extended Leave of Absence Report
Shirley Ritsch submitted an extended leave of absence request through the end of the 2017-2018 school year.
It was recommended that the extended leave of absence request of Shirley Ritsch through the end of the 2017-2018 school year be accepted.
9. Donations
Carmi-White County C.U.S.D. #5 has been the recipient of the following donation in support of its programs:
Crossville Methodist Church.$464.00
Brownsville Attendance Center has been the recipient of the following donation in support of its program.
Mr. and Mrs. Donald Riley.$50.00
Total Donations.$514.00
In line with board policy, it was recommended that the board of education accept the donations noted above.
Motion by Scates, second by Hammell, that recommendations for consent agenda items as follows:
1. Minutes of the February 20, 2018 regular board meeting
2. 2018-2019 School Calendar
3. 2018-2019 open house, inservice, and parent/teacher conference dates
4. IHSA Membership
5. Bids for the Sale of District Vehicles
6. Retirement
7. Resignations
8. Extended Leave of Absence Request
9. Donations
be approved. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
Bills Approved:
Motion by Mitchell, second by Fulkerson, that the bills for the month of February 2018 be approved as listed. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Treasurer’s Report Read And Approved:
The treasurer’s report for the month of February 2018 was read as follows: Education Fund, $4,447,953; Building Fund, $847,252; Transportation Fund, $515,091; Municipal Retirement Fund, $675,687; Imprest Fund, $7,563; Tort Fund, $517,875; Debt Service Fund, $555,330; Working Cash Fund, $386,403; Fire Prevention and Safety Fund, $130,294; and Capital Projects, $775,352.
Superintendent Lee distributed a breakdown of receipts for February 2018 to the board. The Education Fund received $745,056. Local taxes received were $426,546. This is the last money that the district will receive from local taxes for this year. The Transportation Fund received $79,653 and 1% Sales Tax received $54,000. The grand total of revenue received for February 2018 was $1,305,255.
Each year, the Illinois State Board of Education prepares School District Financial Profiles. The annual profile shows a district’s designation from financial watch, financial warning, financial review and financial recognition. ISBE provided a 15 year profile of the district this month. From 2003-2009, the district received the “Recognition” designation, which is the highest profile score. The State comes up with these numbers by looking at fund balance/revenue ratio, expenditures/revenue ratio, days cash on hand, short-term borrowing, and long-term debt. In 2010, the district slipped to “Review” designation. In 2011, the district received “Early Warning” designation. In 2012 and 2013, the district received “Watch” designation, which is the lowest score. In 2014, the district received “Early Warning” designation. In 2015 and 2016, the district received “Review” designation. In 2017, the district received “Recognition” designation, which was the first time in eight years that the district received this profile score.
Motion by Acord, second by Hoskins, that the treasurer’s report for the month of February 2018 be approved as read. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Chapman, yes. Motion carried.
Superintendent’s Report To The Board:
Superintendent Lee reported the following items to the board:
1. Spring Play
The spring play “Disney’s Camp Rock” was performed by the CWCHS Fine Arts Department on March 16, 17 and 18 in the high school auditorium. Thanks were extended to Mrs. Passmore, the drama sponsor, and students who worked extremely hard to put on this production for our community.
2. Spring Break
Students and staff will be on spring break from March 26-30.
3. High School Prom
This year’s high school prom will be held at New Harmony, Indiana, on Saturday, April 7, 2018, at 7:00 p.m.
4. State Testing Update
The Partnership for Assessment of Readiness for College and Careers (PARCC) exams will begin on April 2 and will finish on April 20. Students in grades three through eight will take reading and math exams.
The Illinois Science Assessment (ISA) is an online science exam that is federally required for students in grades five, eight, and high school biology.
High school juniors will take the College Board’s SAT exam. This college entrance exam will be offered to all juniors free of charge on April 10.
Students and teachers were commended for their patience and hard work towards implementation of these state assessments. Mr. Lee told the board that the district staff do a wonderful job of preparing students.
5. Archery Team Update
The Archery Team currently has ten active members. The indoor season is winding down and the State Indoor Archery Shoot was held in Albion on February 17. Six team members participated in the state competition. Drake Barnett won 1st place in the Middle School Open Class. Nate Garner placed 2nd in the Middle School Open Class. Layne Whitley placed 3rd in the Middle School Fixed Pins Class. The three other shooters – Lane Buchanan, Sara Harrell and Jaxon Smiddie – each finished in the top ten of their respective classes. Drake Barnett and Sara Harrell will be competing in the Indoor National Tournament in Cincinnati, Ohio. The Outdoor 3D season began this past weekend. Good luck was extended to the archery team members and their coaches.
6. Washington Cafeteria Update
On Sunday, February 25, it was discovered that the basement had flooded at Washington Attendance Center due to the malfunction of a sump pump. Mr. Warrick and Washington custodial staff removed the majority of the water. Slay’s Restoration was called in to dry out the floors, sanitize and remove carpet from three rooms. Insurance will pay to put tile back down in the three rooms and pay for new tiling in the cafeteria. We appreciate our custodial staff for getting things cleaned up ASAP so we could resume serving in the cafeteria the next day.
7. Jefferson Attendance Center
The Church of God has offered to pay for gravel to cover the space between the sidewalk and the street on the south side of the school. John Pat Dartt has offered to spread the gravel at no cost to the district. Mr. Dartt has also purchased the lot that sets to the northwest of the property. He is going to be cleaning up the lot and asked if the district would like to have the trees removed that borders the parking lot. We very much appreciate the Church of God and Mr. Dartt for their willingness to help out at Jefferson Attendance Center.
School Resource Officer:
Superintendent Lee talked with Carmi Chief of Police Jason Carter and White County Sheriff Doug Maier towards the end of January 2018 regarding placing an officer in the district. Currently, the district has partnered with some of the city police and sheriff department’s off duty officers to provide their services during the day.
Chief of Police Carter addressed the board regarding the possibility of partnering with the Carmi Police Department to have a School Resource Officer for the 2018-2019 school year. He has talked with the mayor and some of the council members regarding a long term solution. He attended tonight’s board meeting to provide some information to the board regarding a School Resource Officer and to get an insight from the board members of the direction that they would like to move forward.
Mr. Carter put together some information of what some of the other school boards in the area are doing. The Mt. Carmel board is in a four year agreement with the police department. The board had received a grant and paid the annual salary of $55,000 per year and the city picked up the additional pay and equipment. The grant ran out this year and the school board did not budget for this program. They currently have an officer in their buildings three days a week.
The Centralia school district has two officers that have been through the SRO training but the school district has not allocated any money towards the program.
The Dixon school district had one School Resource Officer several years ago. The city paid one-third of the expense and the school board paid two-thirds of the expense. They are wanting to add a second School Resource Officer and split the expense 50/50 between the city and the school board.
The Flora school district had a School Resource Officer three years ago. The school board paid 100% of the expenses the first year with tort funds and 100% of the salary the second year. The city paid for the vehicle, equipment, and overtime for the School Resource Officer. Their Resource Officer is also a substitute teacher in the building, so this person can be pulled out of the classroom if a SRO is needed.
The Carbondale school district has had a full time School Resource Officer since 2012 and is paid 100% by the school board. They pay the city on a two week schedule.
The Hamilton County school district is currently negotiating a School Resource Officer with the county and city. Their school district is in one county, so they are looking at a three- way split. Harrisburg is looking at obtaining a School Resource Officer and Grayville is talking about obtaining a School Resource Officer.
Chief of Police Carter said that he has looked into grants but there are none. He said that the department can apply for a federal grant for a School Resource Officer and training. He is told that these grants will be very competitive but might be able to receive some money to apply towards the training.
He has worked on some preliminary figures of what a School Resource Officer would cost through the police department. A beginning police officer makes $48,650. With added benefits, a beginning police officer with single insurance coverage would total $66,472 and a beginning police officer with family insurance coverage would total $79,469. A city police officer works 260 days a year. The district would utilize the School Resource Officer for 180 school days and the city would utilize the officer the other 80 days.
There is also a one-time $5,900 equipment cost. This does not include any vehicle cost. Carter said that a School Resource Officer should have at least three years of experience with the force. Board member Acord asked if the city’s annual budget had already been completed. Carter said that it has and that his overall budget was cut but he thinks that it would still be doable. Carter said that he would not be able to get a candidate into training until the September- October session. He said that a SRO is specialized training – law enforcement, counselor, teacher.
Superintendent Lee said that if the board was to enter into an agreement with the city to employee a School Resource Officer, it would require board action. Board President Chapman asked Mr. Carter who would do the hiring of the SRO. Mr. Carter said that the officer is hired by the Fire and Police Commission but the appointment comes separate from the employment and would include administration. Superintendent Lee told the board that the city would have its attorney write up an agreement and the district would have its school attorney write up an agreement that would be signed by both parties.
Board member Fulkerson asked if the employment of a School Resource Officer would require a new vehicle by the police department. Mr. Carter said that it would but he has already been looking into options to get the vehicle. He also said that the School Resource Officer would not be taking his/her benefit time during school time. The district could make payment to the city at the beginning of the fiscal year, pay every two weeks or pay once a month.
Board agreed that it wanted to proceed in obtaining a School Resource Officer.
Health Safety Projects:
The following work needs to be addressed this summer. These projects can be paid for with Health Life Safety dollars or from Capital Projects using revenue from the 1% Sales Tax.
- Roof replacement over the small gymnasium at the Jr./Sr. High School. The district received an estimate of $82,500 but Superintendent Lee thinks the bid will come in lower than this amount. This roof was last replaced in the summer of 2004.
- Small gym floor at Jr./Sr. High School (sand existing floor, refinish wood floor and restripe). This floor was installed in 1994 and has never been renovated.
- Large gym floor at Jr./Sr. High School (sand existing floor, refinish wood floor, restripe, and install graphics). This was done in the summer of 2000. It is estimated that work on both gym floors will cost $20,000.
- Light poles for the football field, demolish (2) existing light poles, install (2) new wood light poles, reinstall light fixtures and transformers. It is estimated that this project will cost approximately $27,500.
Superintendent Lee suggested paying for the gym floors from Fire Prevention and Safety and paying for the roof and light poles from the Capital Projects. It was Superintendent Lee’s recommendation that the board allow Lunsford Architect’s Inc. to seek bids for the work listed above. Board agreed to obtain bids for this work.
Closed Session:
Motion by Acord, second by Hammell, that the board meet in closed session at 7:45 p.m. for purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Chapman, yes. Motion carried.
Motion by Scates, second by Acord, that the board return to open session at 8:50 p.m. Motion carried by unanimous vote.
Closed Session Minutes Approved:
Motion by Hammell, second by Hoskins, that the board approve closed session minutes of the February 20, 2018 regular meeting of the board of education. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Chapman, yes. Motion carried.
Kimberly Anderson Employed As Special Education Bus Aide:
Motion by Acord, second by Hammell, that the board employ Kimberly Anderson as a Special Education Bus Aide to fill the vacancy created by the resignation of Jonathan Goemaat for the 2017-2018 school year. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
Amber Carroll Employed As Junior High Secretary – Junior High/Senior High Guidance Secretary:
Motion by Mitchell, second by Fulkerson, that the board employ Amber Carroll as the Junior High Secretary – Junior High/Senior High Guidance Secretary to fill the vacancy created by the retirement of Tammy Parks for the 2017-2018 school year. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Kevin Brown Approved As A Volunteer Assistant Coach For Junior High Track:
Motion by Mitchell, second by Hammell, that the board approve Kevin Brown as a Volunteer Assistant Coach for Junior High Track for the 2017-2018 school year. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Chapman, yes. Motion carried.
Tomas Brandt Employed As A High School Social Science Teacher:
Motion by Scates, second by Acord, that the board employ Tomas Brandt as a High School Social Science Teacher to fill the vacancy created by the separation of employment of Scott Conner for the 2017-2018 school year. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Chapman, yes. Motion carried.
Daniel Bugera Employed As A Building Custodian:
Motion by Fulkerson, second by Hoskins, that the board employ Daniel Bugera as a Building Custodian at the Junior/Senior High School to fill the vacancy created by the resignation of Michael Pfister for the 2017-2018 school year. Roll call vote: Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
Tracy Orr, Ceo Teacher, Approved To Transport Students In A District Vehicle:
Motion by Mitchell, second by Hammell, that the board approve Tracy Orr, CEO teacher, to transport students in a district vehicle for the 2017-2018 school year. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Chapman, yes. Motion carried.
Eric Gholson Approved As A Volunteer Archery Coach:
Motion by Fulkerson, second by Acord, that the board approve Eric Gholson as a Volunteer Archery Coach for the 2017-2018 school year. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
Amy Rice Reassigned As District Special Education Coordinator/ Part-Time Special Education Teacher:
Motion by Hoskins, second by Mitchell, that the board reassign Amy Rice as District Special Education Coordinator/Part-Time Special Education Teacher for the 2018-2019 school year. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Kathy Price Employed As Brownsville Attendance Center Principal:
Motion by Fulkerson, second by Hammell, that the board employ Kathy Price as the Brownsville Attendance Center Principal for the 2018-2019 school year. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Chapman, yes. Motion carried.
Teachers Placed On Tenure At Beginning Of 2018-2019 School Year:
Motion by Chapman, second by Hoskins, that Zandrea Hafenrichter, Beth Hart, Megan King, William Knight and Danielle Shain be placed on tenure at the beginning of the 2018-2019 school year. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Chapman, yes. Motion carried.
First Year Teachers Re-Employed:
Motion by Mitchell, second by Chapman, that first year certified staff members Adam Cross, Hannah Roe and Bethany Scates be re-employed for the 2018-2019 school year. Roll call vote: Scates, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
Second Year Teachers Re-Employed:
Motion by Hoskins, second by Acord, that second year certified staff members Jayme Cowling, Suzanne Tomm, and Margherita DiMaggio be re-employed for the 2018-2019 school year. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Chapman, yes. Motion carried.
Third Year Teachers Re-Employed:
Motion by Mitchell, second by Fulkerson, that third year certified staff members Melissa Dartt, Brittany Griffin, Jean McGarvey, Jara Mitchell, Tina Mosier, Micheal Rushing and Ariana Watts be re-employed full time for the 2018-2019 school year. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
Administrators Re-Employed For 2018-2019 School Year:
Motion by Mitchell, second by Hoskins, that the following administrators be re-employed for the 2018-2019 school year: Amy Atteberry, Amy Dixon, Bart King, and Jarrod Newell. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Adjourn:
Motion by Acord, second by Chapman, that the meeting be adjourned at 8:57 p.m. Motion carried by unanimous vote.
http://www.carmischools.org/images/pdf/minutes/marmin.pdf
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