Harrisburg Community Unit School District 3 Board of Education met March 20.
Here is the minutes as provided by the board:
The regular meeting of the Board of Education of Harrisburg Community Unit School District #3, Saline County, Illinois, was held at 6:00 p.m. on Tuesday, March 20, 2018 as announced by posted public notice and by mail. The following members of the Board were present: Mr. Chris Penrod, Mr. Kevin Dowdy, Mr. Jeffrey Drake, Mr. Tom DeNeal, Mr. Billy Smith, Mr. Ryan Lambert and Mr. Jonathan Russell.
The following administrators were present: Mike Gauch, Scott Dewar, Kim Williams, John Crabb, Natalie Fry, Randy Smithpeters, Gabe Angelly, Eric Witges and Eric McCollum. The following Unit #3 staff members were present: Keri Holland, Val Hodges, Julie McRoy, Tony Chrisman, Janet Hughes, Ashley Volkert and Pam Klope. The following members of the public were present: Joyce Robinson and David Robinson.
With a quorum of the members of the Board being present, President Penrod called the meeting to order and declared the Board to be in session for the transaction of business.
President Penrod led the Board, staff and attendees in the Pledge of Allegiance
Mr. Dowdy moved and Mr. Smith seconded the motion to enter into Executive Session to review Executive Session Minutes, to discuss retirements, resignations, the possible employment, appointment, compensation and discipline of employees of the Board of Education or complaints against employees of the Board. Upon a call of the President for a vote to be taken and the vote having been taken, it was determined the results of said motion carried.
Board entered into Closed Session at 6:01 p.m.
Mr. Lambert moved and Mr. DeNeal seconded the motion to reconvene in open session at 6:48 p.m. Upon a call of the President for a voice vote to be taken and the vote having been taken, it was determined the results of said motion carried.
Recognition and Comments from Employees and Public
Joyce Robinson of Robinson Transport spoke to the Board regarding her interest in the transportation contract.
Mr. Dowdy moved and Mr. Smith seconded the motion to approve the minutes of the February 21, 2018 Special Board Meeting. On a call of the roll, Mr. Drake, Mr. Dowdy, Mr. Smith, Mr. Russell, Mr. Lambert, and Mr. Penrod voted yea. Mr. DeNeal abstained. Motion carried.
Mr. Smith moved and Mr. Lambert seconded the motion to approve the minutes of the February 21, 2018 Regular Board Meeting. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. Dowdy seconded the motion to approve the Bills Due and Payable. On a call of the roll, the motion received a unanimous vote of yea.
Mr. DeNeal moved and Mr. Smith seconded the motion to approve the Treasurer’s Report. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Dowdy seconded the motion to approve the Expenditure and Revenue Reports. On a call of the roll, the motion received a unanimous vote of yea.
The Board of Education reviewed the monthly Activity Fund Summaries from each building.
Administrator/Coordinator Reports
Superintendent – Mike Gauch
o Paul Jones donated $100,000 for school needs. The High School Science wing will be dedicated in his name.
West Side Primary - Principal Kim Williams
o The students were challenged to read 5000 books for “Read Across America” week. A total of 6376 Books were read.
East Side Intermediate - Principal Natalie Fry
Harrisburg Middle School - Principal John Crabb
o In the middle of PARCC Testing.
Harrisburg High School - Principal Scott Dewar
Building and Grounds - Tony Chrisman
Technology, Media, Grants, Special Education
Mr. Drake moved and Mr. Lambert seconded the motion to approve the purchase/lease of a 2017 Dodge Caravan from Jim Hayes for the cost of $22,040. On a call of the roll, the motion received a unanimous vote of yea.
HEA Contract- Superintendent Gauch reported he has met with the officers and spoke about language.
The Transportation Contract was TABLED.
“Little Bit More” campaign update – follow up letters have been sent out in hopes of getting other interested donors.
Mr. Russell moved and Mr. DeNeal seconded the motion to approve the trip request of Ivannia Daniels as presented. On a call of the roll, the motion received a unanimous vote of yea.
The Summer Food Program will be held at the High School this year.
Mr. Smith moved and Mr. DeNeal seconded the motion to approve the extension of employment of Natalie Dunk for the 5th year in the 2018-2019 school year, resulting in tenure. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Dowdy moved and Mr. Smith seconded the motion to approve the annual IHSA renewal agreement for the 2018-2019 school year as presented. On a call of the roll, Mr. Smith, Mr. Russell, Mr. Lambert, Mr. Drake, Mr. Dowdy, and Mr. Penrod voted yea. Mr. DeNeal voted nay. Motion carried.
Mr. Dowdy moved and Mr. Smith seconded the motion to approve the Executive Session minutes of the February 21, 2018 Special Board Meeting. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Dowdy seconded the motion to approve the Executive Session minutes of the February 21, 2018 Regular Board Meeting. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Dowdy moved and Mr. Lambert seconded the motion to approve the resignation of Madison Scroggins as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. DeNeal moved and Mr. Lambert seconded the motion to approve the letter of retirement of Pam Klope effective 12-31-18 as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Dowdy moved and Mr. Smith seconded the motion for approval to post the position of Guidance Secretary for the 2018-2019 school year. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. DeNeal seconded the motion for approval of Jared Butler as a Volunteer Boys Soccer Coach for the 2017-2018 school year. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Lambert moved and Mr. DeNeal seconded the motion for approval of Alicyn Dowdy as a Volunteer HS Softball Coach for the 2017-2018 school year. On a call of the roll, Mr. Russell, Mr. Lambert, Mr. DeNeal, Mr. Drake, Mr. Smith, and Mr. Penrod voted yea. Mr. Dowdy abstained. Motion carried.
Mr. Smith moved and Mr. Dowdy seconded the motion for approval of Elizabeth Williams as District Treasurer effective 4-1-18. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Drake moved and Mr. DeNeal seconded the motion for approval of Eric Witges as HS Boys Golf Coach for the 2018-2019 school year. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Dowdy moved and Mr. Smith seconded the motion for approval to post the following positions for the 2018-2019 school year. On a call of the roll, the motion received a unanimous vote of yea.
o Middle School Health
o Elementary Special Education (2 positions)
o Middle School Social Studies
o MS/HS Truancy
Mr. Dowdy moved and Mr. Smith seconded the motion to approve the Medical Leave of Beth Crews as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Drake moved and Mr. Dowdy seconded the motion to approve the Maternity Leave of Brooke Robertson as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Dowdy moved and Mr. DeNeal seconded the motion to approve the FMLA of Holly Vinyard as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Lambert seconded the motion to authorize the release of Ed Kerkhover as District Architect effective on completion of the current phase of the renovation project. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Lambert moved and Mr. Smith seconded the motion to approve the Superintendent to advertise for requests of proposals for Architectural services. On a call of the roll, the motion received a unanimous vote of yea
Mr. Dowdy moved and Mr. Smith seconded the motion to approve the amended Addendum of the Superintendent Contract as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. Smith seconded the motion to adjourn the meeting. Upon a call of the President for a voice vote to be taken and the vote having been taken, it was determined the result of said motion carried.
The meeting adjourned at 7:34 p.m.
https://il02218677.schoolwires.net/cms/lib/IL02218677/Centricity/Template/GlobalAssets/3-20-18%20Bd.%20Mtg%20Minutes.pdf
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