Carmi White County Community Unit School District 5 Board of Education met April 16.
Here is the minutes provided by the Board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held on Monday, April 16, 2018, at Jefferson Attendance Center (new building). The meeting was called to order by President Kelli M. Chapman at 7:00 p.m.
Recital Of Pledge Of Allegiance:
The Pledge of Allegiance was recited by all present.
Those present were board members Acord, Chapman, Fulkerson, Hammell, Hoskins, and Mitchell. Others present were Superintendent Brad Lee; Amy Atteberry, Washington Attendance Center principal; Cynthia Hoskins, Brownsville Attendance Center principal; Jarrod Newell, high school principal; Lacey Moore, elementary dean of students; Bob Lamp, CWCEA representative; Jason Carter, Carmi Chief of Police; Kathy Price, incoming Brownsville Attendance Center principal; Rachel Blazier, unit secretary; Scott Mareing, reporter at Carmi Broadcasting Co.; and Brandon Siegert, editor at The Carmi Chronicle.
School Board Officers Approved For 2018-2019:
The President Pro Tempore and Secretary Pro Tempore for the purpose of electing officers were the retiring president and retiring secretary. The board needed to elect its slate of officers for the next year. Traditionally, officers have been nominated by motion with a second for the office of President, Vice President and Secretary.
President Nomination:
Kelli M. Chapman was nominated to serve as Board President.
Nominations For President Closed And Board President Appointed:
Motion by Hoskins, second by Mitchell, that nominations for President be closed. Motion carried by unanimous vote.
Motion by Mitchell, second by Hammell, that Kelli M. Chapman be appointed to serve as President of the Board of Education for the next school year. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes; Chapman, yes. Motion carried.
Vice President Nomination:
Thomas L. Scates was nominated to serve as Vice President.
Board of Education April 16, 2018
Nominations For Vice President Closed And Vice President Appointed:
Motion by Acord, second by Hammell, that nominations for Vice President be closed. Motion carried by unanimous voice vote.
Motion by Fulkerson, second by Hoskins, that Thomas L. Scates be appointed to serve as Vice President of the Board of Education for the next school year. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Secretary Nomination:
Barbara Mitchell was nominated to serve as Secretary.
Nominations For Secretary Closed And Secretary Appointed:
Motion by Hoskins, second by Chapman, that nominations for Secretary be closed. Motion carried by unanimous voice vote.
Motion by Acord, second by Fulkerson, that Barbara Mitchell be appointed to serve as Secretary of the Board of Education for the next school year. Roll call vote: Hoskins, yes; Mitchell, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Chapman, yes. Motion carried.
Kelli M. Chapman assumed her position as President of the Board for the remainder of the board meeting.
Regular Meeting Date And Place Established:
The board of education must annually establish its calendar of meeting dates. This past year, the board met on the third Monday at 7:00 p.m. except for January and February. To determine the meeting date, the board needs to discuss whether the Monday date is inconvenient for any of the board members or whether there is a day of the week that would serve as a better date.
A. The third Monday in June falls on June 18. Due to the need for the district to file an amended budget this school year and the fact that it must be on display for 30 days between May and June board meetings, it is recommended that the June meeting be rescheduled for the fourth Monday in June (June 25).
B. The third Monday in January falls on Martin Luther King’s Birthday—a school holiday—and it is recommended that the meeting be rescheduled for the fourth Tuesday in January (January 22).
C. The third Monday in February falls on President’s Day—a nonattendance day— and it is recommended that the meeting be rescheduled for the third Tuesday in February (February 19).
Motion by Hammell, second by Mitchell, that the Board of Education holds its regular monthly meetings on the third Monday of each month at 7:00 p.m. except for the following: the June meeting shall be scheduled for Monday, June 25; the January meeting shall be scheduled for Tuesday, January 22; and the February meeting shall be scheduled for Tuesday, February 19. The meetings shall be held at the Jefferson Attendance Center (new building) unless otherwise noted. Motion carried by unanimous voice vote.
Consent Agenda Approved:
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of the March 19, 2018 regular board meeting.
2. Revision of Board Policies 2:260, 4:40, 5:20 and 5:200
Upon the recommendation of the Illinois Association of School Boards (IASB), the district needs to update the following board policies: 2:260, 4:40, 5:20 and 5:200.
It was recommended that board policies 2:260, 4:40, 5:20 and 5:200 be preliminarily adopted, as amended, with final action set for the regular May meeting of the Board of Education.
3. Adoption of Resolution to Board Policy 5:20-E
Upon the recommendation of the Illinois Association of School Boards (IASB), the district needs to adopt a resolution of Board Policy 5:20-E.
It was recommended that the board adopt a resolution to Board Policy 5:20-E.
4. Consumable Supplies Bid
The district sought bids on consumable supplies for the board’s consideration. Those bids are summarized and attached for the board’s perusal.
It was recommended that the board accept the best bid on each item being bid.
5. Retirement
Gail Renshaw has submitted a letter of retirement as a building custodian and noon hour supervisor at Jefferson Attendance Center effective April 3, 2018.
It was recommended that the board accept the letter of retirement of Gail Renshaw as a building custodian and noon hour supervisor at Jefferson Attendance Center effective April 3, 2018.
6. Resignations
Clay Gray has submitted a letter of resignation as the 8th Grade Girls’ Basketball Coach effective immediately
Penny Gunter has submitted a letter of resignation as the Carmi-White County Junior High School Head Volleyball Coach effective immediately.
It was recommended that the board accept the letter of resignation of Clay Gray as the 8th Grade Girls’ Basketball Coach effective immediately and the letter of resignation of Penny Gunter as the Carmi-White County Junior High School Head Volleyball Coach effective immediately be accepted.
Motion by Hoskins, second by Hammell, that recommendations for consent agenda items as follows:
1. Minutes of March 19, 2018 regular board meeting
2. Revision of Board Policies 2:260, 4:40, 5:20 and 5:200
3. Adoption of Resolution to Board Policy 5:20-E
4. Consumable Supply Bids
5. Retirement
6. Resignations
be approved. Roll call vote: Mitchell, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Chapman, yes. Motion carried.
Bills Approved:
An additional listing of bills that came in late was presented to the board for its review and approval.
Motion by Mitchell, second by Acord, that the bills for the month of March 2018 be approved as listed. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
Treasurer’s Report:
The treasurer’s report for the month of March 2018 was read as follows: Education Fund, $2,426,032; Building Fund, $550,007; Transportation Fund, $477,931; Municipal Retirement Fund, $385,828; Imprest Fund, $7,563; Tort Fund, $481,948; Debt Service Fund, $573,130; Working Cash Fund, $186,409; Fire Prevention and Safety Fund, $130,298; and Capital Projects, $310,923. Investments by Fund: Education Fund, $2,000,000; Building Fund, $250,000; Municipal Retirement Fund, $250,000; Working Cash Fund, $200,000; and Capital Projects, $500,000.
Superintendent Lee reported that this is the first month that investments were reflected in the Treasurer’s Report. The Education Fund received $748,135. The 1% Sales Tax received $53,339, of which, $17,779 went into Debt Services and $35,559 went into Capital Outlay. Total receipts for March 2018 was $801,475.
Motion by Hoskins, second by Hammell, that the treasurer’s report for the month of March 2018 be approved as read. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
Dr. Amy Dixon, Lincoln and Jefferson Attendance Centers principal, arrived at 7:14 p.m.
Superintendent’s Report To The Board:
Superintendent Lee reported the following items to the board:
1. District-Wide End Of Year Completion Ceremonies
The annual high school baccalaureate sponsored by the Ministerial Alliance will be held on Sunday, May 6, 2018, at 6:00 p.m. in the high school auditorium. High school graduation is scheduled for Tuesday, May 15, 2018, at 7:00 p.m. in the high school gymnasium. The junior high completion ceremony is scheduled for Friday, May 18, 2018, at 1:00 p.m. in the high school gymnasium.
Annual awards days have been scheduled and are as follows:
High school awards………….……………………………….May 11, 10:15 a.m.
H.S. Auditorium
Junior high school, 7th and 8th grade awards……………….….May 18, 1:00 p.m.
H.S. Gymnasium
Kindergarten completion ceremony………………………….May 16, 9:00 a.m.
H.S. Auditorium
Brownsville awards and commencement……………………………….…May 18
Awards, 12:00 p.m.; Commencement, 12:30 p.m.
Washington awards day…………………………………………May 23, 1:00 p.m.
2. Teacher/Employee Appreciation Week
May 7-11 is Teacher Appreciation Week. National Teacher Day is Tuesday, May 8. We appreciate the skills and dedication that teachers bring to our school district. Due to the efforts of teachers, our school district has had a very successful year and our students have benefited greatly.
In addition, we utilize this teacher appreciation week to also thank all of our district’s support personnel for helping our teachers make this a very successful school year. A strong district-wide team effort is necessary to provide for a successful educational program that will meet the needs of our young people.
3. Commmunity Service
On April 10 the seniors from Carmi-White County High School participated in various service projects throughout the community. While freshmen, sophomores and juniors were taking state tests, our seniors spent the morning helping with the following projects. At Wabash Christian, students did landscaping and visited with the residents. Several students traveled to Brownsville School to help students and staff, along with landscaping. Some students stayed at the High School working on landscaping and metal works projects. Students did some landscaping at First Bank and others painted murals at Washington and the Jr./Sr. High School. Teachers and staff monitored the students as they worked on various projects. We are proud of our students and their willingness to give back to the community.
4. Teacher Recognition
Superintendent Lee congratulated Adam Cross for being nominated by Southern Illinois University-Carbondale to receive one of the 2018 Outstanding Beginning Teacher Awards, presented by the Illinois Association of Colleges for Teacher Education (IACTE). Mr. Cross will be recognized, along with other outstanding beginning teachers from institutions around the state of Illinois, on April 17, 2018 at the IACTE’s Legislative Dinner Reception in Springfield. Mr. Cross teaches Biology, Horticulture and Ag Science at the high school.
5. FY18 Amended Budget
As the district continues to look at expenses and revenues, it is Superintendent Lee’s plan to have an amended budget by the May 21 Board Meeting.
6. FY18 School Funding (Evidence Based Funding)
-FY17 GSA $4,380,329
-FY17 Funding For Children Requiring Spec. Ed. Services $185,836
-FY17 Special Education Personnel $350,016
-FY18 Base Minimum Funding $4,916,181
-FY18 Tier Funding (New Evidence Based Funding) $350,329
Total FY18 State Funding $5,266,510
New Tier Funding totals approximately $395 million statewide. The State started distributing this money to public school districts last week. For next year the Base Minimum Funding for Unit #5 will be $5,266,510 along with additional Tier Funding to be determined. In order for this to happen, next year’s State Budget would need an additional $350-$500 million in revenues to pay out to public schools across Illinois. The additional Tier Funding is to help those schools identified with the biggest need, as identified in the new evidence-base model. The goal is for districts to reach 90% of their adequacy target in 10 years.
7. CEO Trade Show
The CEO Class will be holding a trade show on Monday, April 23, 2018, from 5:00-7:00 p.m. at Rice Motor Company. Superintendent Lee invited all to attend and see the new businesses that have been started by the students in the CEO Class.
8. After School Tutoring
Superintendent Lee asked Mrs. Atteberry and Dr. Dixon to update the board members on the newly implemented after school program in the district. Mrs. Atteberry reported that this is the third week of the implementation of the after school tutoring program. Washington Attendance Center has 8-11 students per grade level that attend on Tuesday and Thursday for 1 hour and 15 minutes. There is one teacher at each grade level. She feels that the program is a very positive factor in the students’ lives. Students are excited to stay for the program. She has received positive feedback from parents. She said that the transportation that the district has provided has helped the program. Students that attend the after school program live in Crossville, Maunie, Herald and Centerville. Mrs. Atteberry thanked Mr. King, Director of Transportation, and Laura Goemaat, Transportation Secretary at the Unit Office, for their help in coordinating the busing for the after school program.
Dr. Dixon said in grades K-3 that in addition to a teacher, an aide is used at each grade level for the after school program. Ten students in each grade level participate in the program. The teachers are thrilled with the after school program, and the students enjoy attending.
School Resource Officer For 2018-2019:
The Carmi City Council met on Tuesday, April 3, 2018 and approved the hiring of a new police officer for the City. This will allow Unit #5 and the City of Carmi to enter into an agreement to share the costs for a full time School Resource Officer for the 2018-2019 school year.
It was recommended that the board of education enter into an agreement with the City of Carmi to provide a School Resource Officer for the 2018-2019 school year working approximately 180 days for Unit #5 and 80 days for the City. The specific terms of this agreement would be approved at the May 21, 2018 Board Meeting. Superintendent Lee has received the agreement from the City of Carmi and the school attorney is reviewing it.
Carmi Chief of Police Carter was in attendance at tonight’s meeting and asked board members if there were any further questions that he might address. He told the board that applications for new police officers had been opened for 2018. Applications are due back by May 4, 2018. Testing for new officers will be May 12, 2018. Chief Carter said that there are a couple of officers on the force that have shown interest in the School Resource Officer position, and he is hopeful to fill the position with a current officer. After the testing for new officers, Chief Carter will get with Superintendent Lee regarding filling the position.
Motion by Fulkerson, second by Hammell, that the board of education approve to enter into an agreement with the City of Carmi to provide a School Resource Officer for the 2018- 2019 school year. The specific terms of this agreement will be approved at the May 21, 2018 Board Meeting. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes; Chapman, yes. Motion carried.
Vehicle Bids:
At an earlier board of education meeting, the board authorized the administration to seek bids for the lease/purchase of a 23-passenger handicap accessible bus for Brownsville Attendance Center and a 14-passenger white activity bus for extracurricular and athletic events. Three companies submitted bids. Mr. King and Larry Hite reviewed the details of each of the bids and recommended that the board accept the bid of Midwest Bus Sales for the lease/purchase of a 23-passenger handicap accessible bus for a five year period in the amount of $12,818.24 and the bid of Midwest Bus Sales for the lease/purchase of a 14-passenger white activity bus for a five year period in the amount of $11,535.91. Both vehicles are expected to be delivered within 180-220 days.
It was recommended that the board of education accept the recommendation of Transportation Director Bart King for the lease/purchase of a 23-passenger handicap accessible bus for Brownsville Attendance Center and the lease/purchase of a 14-passenger white activity bus for extracurricular and athletic events.
Motion by Mitchell, second by Chapman that the board of education accept the best bid of Midwest Bus Sales in the amount of $12,818.24 for the lease/purchase of a 23-passenger handicap accessible bus for a five year period and the best bid of Midwest Bus Sales in the amount of $11,535.91 for the lease/purchase of a 14-passenger white activity bus for a five year period. Delivery of both vehicles are expected within 180-220 days. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Small And Large Gym Floors Sanding And Refinishing At Carmi- White County Junior/Senior High School:
The district recently accepted bids on the sanding and refinishing of the small and large gym floors at the Carmi-White County Junior/Senior High School. This will be paid from the Fire Prevention and Safety Fund.
It was recommended that the sanding and refinishing of the small and large gym floors at the Carmi-White County Junior/Senior High School be awarded to Myers Floor Service in the amount of $15,360.00.
Motion by Acord, second by Fulkerson, that the board of education approve and accept the low bid from Myers Floor Service in the amount of $15,360.00 for the sanding and refinishing of the small and large gym floors at the Carmi-White County Junior/Senior High School. Roll call vote: Hoskins, yes; Mitchell, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Chapman, yes. Motion carried.
Roof Replacement Over The Small Gymnasium At The Carmi-White County Junior/Senior High School:
The district recently accepted bids on the roof replacement over the small gymnasium at the Carmi-White County Junior/Senior High School. This work will be paid from the Fire Prevention and Safety Fund.
It was recommended that the roof replacement over the small gymnasium at the Carmi- White County Junior/Senior High School be awarded to DE Martin Roofing in the amount of $82,000.00. If accepted, DE Martin Roofing will begin this work at the end of April, weather permitting. The work will not interfere with any Junior High classes. Superintendent Lee informed the board that the other company that had submitted a bid did not meet the bid specifications.
Motion by Hoskins, second by Mitchell, that the board of education approve and accept the low bid from DE Martin Roofing in the amount of $82,000.00 for the roof replacement over the small gymnasium at the Carmi-White County Junior/Senior High School. Roll call vote: Mitchell, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Chapman, yes. Motion carried.
Jefferson Attendance Center Roof Replacement:
Last year the district replaced the roof at Jefferson Attendance Center over the southwest section of the classrooms. Due to the growing number of leaks, the district needs to replace the roof over the northeast sections of the classrooms. Superintendent Lee said that the district will also accept as an alternate bid the roof replacement over the gymnasium at Jefferson Attendance Center. The district can use Health Life Safety Funds, 1% Sales Tax revenues or a combination of the two to pay for the project. The board of education agreed to accept bids on the roof replacement over the northeast sections of the classrooms at Jefferson Attendance Center along with an alternate bid for the roof replacement over the gymnasium.
Closed Session:
Motion by Mitchell, second by Acord, that the board meet in closed session at 7:42 p.m. for purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
Motion by Mitchell, second by Hammell, that the board return to open session at 8:38 p.m. Motion carried by unanimous vote.
Closed Session Minutes Approved:
Motion by Acord, second by Hammell, that the board approve closed session minutes of the March 19, 2018 regular meeting of the board of education. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
S. Richards Employed As 2nd Grade Elementary Teacher For The 2018-2019 School Year
Motion by Mitchell, second by Fulkerson, that Sarah Richards be employed as a 2nd Grade Elementary Teacher for the 2018-2019 school year. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
F. Green Reassigned To A 5th Grade Special Education Classroom Aide At Washington Attendance Center For The 2018-2019 School Year
Motion by Hoskins, second by Mitchell, that Felicia Green be reassigned to a 5th Grade Special Education Classroom Aide at Washington Attendance Center for the 2018-2019 school year. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes; Chapman, yes. Motion carried.
S. Webb Employed As A Junior High School Special Education Teacher For The 2018-2019 School Year
Motion by Fulkerson, second by Acord, that Shannon Webb be employed as a Junior High School Special Education Teacher to fill the vacancy created by the reassignment of Amy Rice for the 2018-2019 school year. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
K. Anderson Reassigned To A Part-Time Bus Driver/Part-Time Bus Aide For The 2017-2018 School Year
Motion by Hoskins, second by Mitchell, that Kimberly Anderson be reassigned to a Part- Time Bus Driver/Part-Time Bus Aide for the 2017-2018 school year. Roll call vote: Hoskins, yes; Mitchell, yes; Acord, yes; Hammell, yes; Fulkerson, yes; Chapman, yes. Motion carried.
C. Wolff Employed As High School Girls’ Head Basketball Coach For The 2018-2019 School Year
Motion by Hammell, second by Mitchell, that Clinton Wolff be employed as the Carmi- White County High School Girls’ Head Basketball Coach to fill the vacancy created by the resignation of Tracy Steed for the 2018-2019 school year. Roll call vote: Mitchell, yes; Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Chapman, yes. Motion carried.
D. White Approved As A Volunteer Assistant High School Girls’ Softball Coach For The 2017-2018 School Year
Motion by Fulkerson, second by Acord, that David White be approved as a Volunteer Assistant High School Girls’ Softball Coach for the 2017-2018 school year. Roll call vote: Acord, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes. Motion carried.
Adjourn:
Motion by Mitchell, second by Acord, that the meeting be adjourned at 8:42 p.m. Motion carried by unanimous vote.
http://www.carmischools.org/images/pdf/minutes/aprmin.pdf
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