Carmi White County Community Unit School District 5 Board of Education met May 21.
Here is the minutes provided by the Board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held on Monday, May 21, 2018, at Jefferson Attendance Center (new building). The meeting was called to order by President Kelli M. Chapman at 7:00 p.m.
Recital Of Pledge Of Allegiance:
The Pledge of Allegiance was recited by all present.
Those present were board members Acord, Chapman, Fulkerson, Mitchell and Scates. Others present were Superintendent Brad Lee; Amy Atteberry, Washington Attendance Center principal; Dr. Amy Dixon, Jefferson and Lincoln Attendance Centers principal; Cynthia Hoskins, Brownsville Attendance Center principal; Bart King, junior high school principal; Jarrod Newell, high school principal; Lacey Moore, elementary dean of students; Bob Lamp, CWCEA representative; Kathy Price, incoming Brownsville Attendance Center principal; Rachel Blazier, unit secretary; Scott Mareing, reporter at Carmi Broadcasting Co.; and Brandon Siegert, Editor at The Carmi Chronicle.
Consent Agenda Approved:
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of the April 16, 2018 regular board meeting.
2. Student Accident Insurance
Student accident insurance was bid out last year. The district continues to be pleased with services of Gerber Life Insurance and has received very few complaints this year regarding either the Voluntary Student Accident and Dental Insurance Plans or the Blanket and Catastrophic Student Accident Plans through Gerber Life Insurance Co.
The information received from Gerber Life Insurance Co. on Voluntary Student Accident and Dental insurance is the same as last year.
The district received renewal information from Gerber Life Insurance Co. to provide blanket student accident coverage for all student accidents associated with Regularly Scheduled Activity of the School for the 2018-2019 school year. The premium for next year is quoted at $6,460.00 (including off-season conditioning coverage) which is slightly lower than last year.
In addition, the district received renewal information from Gerber Life Insurance Co. to provide catastrophic student accident insurance coverage for all students associated with Regularly Scheduled Activity of the School at a minimal cost per student for a total premium of $688.00, which is slightly higher than last year.
Student Insurance Gerber Life Insurance Co.:
2017-2018; 2018-2019
Blanket Student Accident; $6,560.00; $6,460.00
Catastrophic Student Accident; $600.00; $688.00
Total Premium; $7,160.00; $7,148.00
It was recommended that the board retain Voluntary Student Accident and Dental Insurance coverage through Gerber Life Insurance Co. as well as blanket insurance coverage for all students at a cost of $6,460.00 (including off-season conditioning coverage). In addition, retain catastrophic student accident insurance through Gerber Life Insurance Co. at a total premium of $688.00.
3. Final Action on Changes in Board Policies 2:260, 4:40, 5:20 and 5:200
For board policy adoptions to become effective, they must be acted on at two (2) meetings. This will be the second and final action on adoption of board policies: 2:260, 4:40, 5:20 and 5:200.
4. Bread Bid
District administration has sought bids for bread for the board’s consideration. The bid returns were summarized and submitted for the board’s review.
It was recommended that the board accept the best bid of Bimbo Bakeries for bread products for the 2018-2019 school year.
5. Pest Control Bid
The district has sought bids on pest control for the board’s consideration. The bid returns are summarized and attached for the board’s review.
It was recommended that the board accept the low/best bid of Terminix International for pest control for the 2018-2019 school year.
6. Membership in IASB
Attached is a copy of a letter received from the Illinois Association of School Boards concerning our continued membership. The district’s dues for the year, based on the formula on the attached sheet, will be $3,875.00.
It was recommended that the district continue membership in IASB.
7. Resignations
Sarah Richards has submitted a letter of resignation as the 3rd Grade Response to Intervention (RtI) Aide at Jefferson Attendance Center effective at the end of the 2017-2018 school year.
Clinton Wolff has submitted a letter of resignation as the Freshman Boys’ Basketball Coach effective immediately.
Chris Pollard has submitted a letter of resignation as the 7th Grade Girls’ Basketball Coach effective immediately.
Brianne Douthitt has submitted a letter of resignation as the Washington Attendance Center Secretary/Pupil Services Secretary effective June 1, 2018 and the Junior High School Assistant Volleyball Coach effective immediately.
Tracy Steed has submitted a letter of resignation as a 5th Grade Teacher at Washington Attendance Center effective at the end of the 2017-2018 school year.
It was recommended that the board accept the letter of resignation of Sarah Richards as the 3rd Grade Response to Intervention (RtI) Aide at the Jefferson Attendance Center effective at the end of the 2017-2018 school year, the letter of resignation of Clinton Wolff as the Freshman Boys’ Basketball Coach effective immediately, the letter of resignation of Chris Pollard as the 7th Grade Girls’ Basketball Coach effective immediately, the letter of resignation of Brianne Douthitt as the Washington Attendance Center/Pupil Services Secretary effective June 1, 2018 and the Junior High School Assistant Volleyball Coach effective immediately, and the letter of Tracy Steed as a 5th Grade Teacher at Washington Attendance Center effective at the end of the 2017-2018 school year.
8. Leave Requests
Lee Ann Draper has submitted a request for a leave of absence for the 2018-2019 school year.
Darrell Nelson has submitted a request for a leave of absence beginning on June 18, 2018. After utilizing all sick, personal and vacation days that he has accumulated, he has requested twenty (20) days at sub pay deduction. He intends to return to work as soon as possible unless a longer leave is required to be confirmed with the Superintendent at the appropriate time.
It was recommended that the board approve the request of LeeAnn Draper for a leave of absence for the 2018-2019 school year and the request of Darrell Nelson for a leave of absence beginning on June 18, 2018, utilizing all sick, personal and vacation days that he has accumulated and twenty (20) days at sub pay deduction. He plans to return to work as soon as possible unless a longer leave is required with dates to be confirmed with the Superintendent at the appropriate time.
Motion by Scates, second by Mitchell, that recommendations for consent agenda items as follows:
1. Minutes of the April 16, 2018 regular board meeting
2. Student Accident Insurance
3. Revision of Board Policies: 2:260, 4:40, 5:20 and 5:200
4. Bread bids
5. Pest Control bids
6. Membership in IASB
7. Resignations
8. Leave of Absence Requests
be approved. Roll call vote: Fulkerson, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
Bills Approved:
An additional listing of bills that came in late was presented to the board for its review and approval.
Motion by Fulkerson, second by Chapman, that the bills for the month of April 2018 be approved as listed. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Treasurer’s Report:
The treasurer’s report for the month of April 2018 was read as follows: Education Fund, $2,583,057; Building Fund, $504,756; Transportation Fund, $496,970; Municipal Retirement Fund, $346,035; Imprest Fund, $7,563; Tort Fund, $439,730; Debt Service Fund, $455,247; Working Cash Fund, $186,413; Fire Prevention and Safety Fund, $130,301; and Capital Projects, $349,464. Investments by Fund: Education Fund, $2,000,000; Building Fund, $250,000; Municipal Retirement Fund, $250,000; Working Cash Fund, $200,000; and Capital Projects, $500,000.
Mr. Lee reported that the various receipts in the Education Fund totaled $1,012,424; 1% Sales Tax received $57,798 and Transportation received $79,580. The total of receipts for the month of April 2018 was $1,149,802.
Motion by Acord, second by Mitchell, that the treasurer’s report for the month of April 2018 be approved as read. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Superintendent’s Report To The Board:
Superintendent Lee reported the following items to the board:
1. Retirement/End-Of-Year Breakfast
The annual board of education/CWCEA retirement/end-of-year breakfast will be held at the Junior/Senior High School cafeteria on Thursday, May 24, from 7:30 to 8:15 a.m. Board members are welcome to attend.
2. First Bank’s School Spirit Debit Mastercard Program
In November 2013, First Bank and Carmi-White County C.U.S.D. #5 entered into an agreement allowing First Bank to be the provider of a First Bank Debit MasterCard using the school’s mascot and artwork on the debit card. In return, First Bank agreed to pay Carmi-White County C.U.S.D. #5 one cent per swipe from qualifying transactions, with a maximum of $2,000 per calendar year. We have recently received a check for $1,338.00 to be used for students. The district appreciates First Bank’s support of its students.
3. Advance Illinois
On Thursday, June 14, from 11:30 a.m. – 1:30 p.m. at the Junior/Senior High School cafeteria, Advance Illinois will be hosting a listening tour in conjunction with a luncheon. Advance Illinois is working with districts and partners to host listening sessions across the state. They are interested in hearing from administrators, teachers, parents and community members about our vision for public education.
Advance Illinois is a nonpartisan education policy advocacy organization founded in 2008 to serve as an independent, objective and bipartisan voice. They advocate for a healthy public education system that prepares all students for success in college, career and civic life.
4. Employee Health Insurance
Member schools of the Egyptian Trust will see an average increase of 4.5% based on districts’ previous two and half years’ loss ratio history. Unit #5 will see an 8.5% increase beginning September 1, 2018. The increase in premiums ranged from 2%-9.5%. Consultants from the Trust will attend the End of the Year Inservice to explain our situation and answer any questions.
5. Curriculum Update
Dr. Amy Dixon, Director of Instruction, gave a curriculum update for the district. The half-day teacher’s institute in February 2018 was used for curriculum recommendations. Dr. Dixon said that the board can be proud of the math and ELA curriculum that the district has implemented. She reported that a couple of other districts have visited to observe our district’s math and ELA curriculum. She told the board that this year the focus is primarily on implementing a K-8 science curriculum. As soon as the high school is ready, a science curriculum will be implemented for Grades 9-12. Mr. King has been heading a technology study for a K-12 technology curriculum.
The events coordination committee meets in January and makes recommendations for the following school year’s calendar. This year the committee discussed the possibility of a fall break that would fall in conjunction with Columbus Day and would be at the end of the first quarter. The Christmas break falls at the end of the second quarter and Spring Break falls at the end of the third quarter. This would provide a break at the end of each quarter. A survey has been sent out to staff and depending on the results, parents and community members will be surveyed. This would be for the 2019-2020 school year. If a fall break is included in the school calendar, the events coordination meeting would change to September. Mr. Lee told the board that some districts to the west have implemented a fall break and said that it has helped with their attendance of both students and faculty. He told the board that he would provide board members samples of school calendars that include a fall break.
Board Committee Appointments:
Newly appointed president Kelli M. Chapman nominated board members for the various committees to serve during the 2018-2019 school year as follows:
Building and Grounds.Board President-Kelli M. Chapman
Brent Hammell
Budget.Andy Acord
Kent “Pete” Fulkerson
Extracurricular. Kent “Pete” Fulkerson
Marcie Hoskins
Evaluation. Barbara Mitchell
Kelli M. Chapman
F.F.A. Farmland Usage.Brent Hammell
Thomas L. Scates
Negotiations.Kelli M. Chapman
Thomas L. Scates
Special Education.Kelli M. Chapman
Special Education Alternate. Barbara Mitchell
Transportation.Andy Acord
Brent Hammell
Legislative Liaison to IASB.Andy Acord
Alternate Legislative Liaison to IASB.Marcie Hoskins
School Resource Officer:
At the March board of education meeting, the board voted to enter into an agreement with the City of Carmi to provide a School Resource Officer for the 2018-2019 school year.
Attached are the specific terms of the agreement which have been reviewed and approved by the City Attorney and the School District’s Attorney.
It was recommended that the Board of Education enter into a School Resource Officer Agreement with the City of Carmi and through the City of Carmi Police Department based on the attached School Resource Officer Agreement for the 2018-2019 school year.
Motion by Mitchell, second by Fulkerson, that the board of education approve a School Resource Officer Agreement with the City of Carmi, by and through the City of Carmi Police Department for the 2018-2019 school year. Roll call vote: Scates, yes; Acord, yes; Fulkerson, yes; Mitchell, yes; Chapman, yes. Motion carried.
Amended Fy18 Budget Preliminarily Adopted:
Due to some revenue and expenditure changes since the FY18 budget was adopted in September, a FY18 budget amendment will need to be adopted. The amended budget will be on display from now until final action set for the June 25, 2018 meeting in order to meet the minimum thirty (30) day display requirements. There may be revisions in this preliminary budget amendment prior to final adoption based on more up-to-date information regarding revenues and expenditures over the next month. Attached is a summary sheet showing current projected receipts and expenditures in all funds.
At this point the total tentative amended budget revenue is $19,921,354 ($15,308,032 without on-behalf) while projected expenditures are $18,187,518 ($13,574,196 without on- behalf), resulting in a positive receipts vs. expenditures for the year of $1,733,836.
Mr. Lee reviewed the amended budget information with the board. The budget approved earlier in the year called for Education Fund revenue of $11,047,647 and expenditures of $9,990,237, with an estimated fund balance of ($4,204,104). The proposed amended budget shows the Education Fund revenue at $11,480,716 and expenditures at $9,990,237, with an estimated fund balance of ($4,637,173).
Motion by Scates, second by Fulkerson, that the FY18 tentative amended budget be accepted and placed on display for a minimum of thirty (30) days and that the public hearing and adoption of the 2017-2018 Carmi-White County Community Unit District No. 5 budget be set for the June meeting of the Board of Education. Roll call vote: Acord, yes; Fulkerson, yes; Mitchell, yes; Scates, yes; Chapman, yes. Motion carried.
Roof Replacement Over The Northeast Section Of Classrooms And The Multipurpose Room At Jefferson Attendance Center:
The district recently accepted bids on the roof replacement/repairs over the northeast section of classrooms and the multipurpose room at Jefferson Attendance Center. This work can be paid from the Fire Prevention and Safety Fund or the Capital Projects Fund. The bid returns are summarized and attached for the board’s review.
It was recommended that the board approve and accept the low bid from Tri County Roofing in the amount of $30,300 for roof replacement/repairs over the northeast section of classrooms and the multipurpose room at Jefferson Attendance Center.
Motion by Acord, second by Scates, that the board of education approve and accept the low bid from Tri County Roofing in the amount of $30,300 for roof replacement/repairs over the northeast section of classrooms and the multipurpose room at Jefferson Attendance Center. Roll call vote: Fulkerson, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
Closed Session:
Motion by Scates, second by Mitchell, that the board meet in closed session at 7:23 p.m. for purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer and Student Discipline. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
Motion by Scates, second by Acord, that the board return to open session at 8:14 p.m. Motion carried by unanimous vote.
Closed Session Minutes Approved:
Motion by Mitchell, second by Acord, that the board approve closed session minutes of the April 16, 2018 regular board meeting of the board of education. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
R. Attebury Employed As A 6th Grade Elementary/Math Teacher At Washington Attendance Center
Motion by Scates, second by Fulkerson, that Rachel Attebury be employed as a 6th Grade Elementary/Math Teacher at Washington Attendance Center for the 2018-2019 school year to fill the vacancy created by the reassignment of Kendra Winter. Roll call vote: Scates, yes; Acord, yes; Fulkerson, yes; Mitchell, yes; Chapman, yes. Motion carried.
S. Allen Reassigned To A Special Education Individual Aide At Washington Attendance Center
Motion by Chapman, second by Mitchell, that Schotzy Allen be reassigned to a Special Education Individual Aide at Washington Attendance Center for the 2018-2019 school year to fill the vacancy created by the reassignment of Felicia Green. Roll call vote: Acord, yes; Fulkerson, yes; Mitchell, yes; Scates, yes; Chapman, yes. Motion carried.
A. French Employed As Noon Hour Supervisor At Lincoln Attendance Center
Motion by Mitchell, second by Fulkerson, that Ashley French be employed as a noon hour supervisor at Lincoln Attendance Center for the 2018-2019 school year to fill the vacancy created by the death of Fran Nelson. Roll call vote: Fulkerson, yes; Mitchell, yes; Scates, yes; Acord, yes; Chapman, yes. Motion carried.
K. Simmons Employed As Junior High School Head Volleyball Coach
Motion by Acord, second by Scates, that Kathryn Simmons be employed as the Carmi- White County Junior High School Head Volleyball Coach for the 2018-2019 school year to fill the vacancy created by the resignation of Penny Gunter. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
C. Pollard Employed As 8th Grade Girls’ Basketball Coach
Motion by Fulkerson, second by Mitchell, that Chris Pollard be employed as the Carmi- White County Junior High School 8th Grade Girls’ Basketball Coach for the 2018-2019 school year to fill the vacancy created by the resignation of Clay Gray. Roll call vote: Mitchell, yes; Scates, yes; Acord, yes; Fulkerson, yes; Chapman, yes. Motion carried.
W. Knight Employed As Freshman Boy’s Basketball Coach
Motion by Acord, second by Mitchell, that Will Knight be employed as the Freshman Boys’ Basketball Coach for the 2018-2019 school year to fill the vacancy created by the resignation of Clinton Wolff. Roll call vote: Scates, yes; Acord, yes; Fulkerson, yes; Mitchell, yes; Chapman, yes. Motion carried.
J. Downen Employed As Building Custodian At Carmi-White County Junior/Senior High School
Motion by Fulkerson, second by Scates, that Jeremiah Downen be employed as a building custodian at the Carmi-White County Junior/Senior High School for the 2017-2018 school year to fill the vacancy created by the resignation of Timothy Knight. Roll call vote: Scates, yes; Acord, yes; Fulkerson, yes; Mitchell, yes; Chapman, yes. Motion carried.
Adjourn:
Motion by Scates, second by Chapman, that the meeting be adjourned 8:19 p.m. Motion carried by unanimous vote.
http://www.carmischools.org/images/pdf/minutes/maymin.pdf
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