Harrisburg City Council met July 19.
Here is the minutes provided by the Council:
The Harrisburg City Council met on July 19, 2018 at 6:00 pm in the Council Room, City Hall, Harrisburg, Illinois.
Mayor John McPeek presided over the meeting with Commissioners Natalie Miller, Richard Harper and Mike Weirauch answering roll call. Commissioner Beth Montfort was absent.
Pastor Dan Masters from the First Church of God led the group in prayer and the Pledge of Allegiance.
Mayor McPeek extended his belated thanks to Commissioner Miller for the work she did for the Fourth of July fireworks.
Mayor McPeek repeated his request to please stop littering.
Mayor McPeek stated the Rt. 13 stop light would be completed the last week of August. He stated the arms for the lights had to be built somewhere else because they were larger than normal.
Commissioner Harper made a motion to approve the following items under the Consent Agenda:
1. Minutes of the Regular Meeting of July 5, 2018.
2. Accept Saline County Circuit Clerk court fees in the amount of $3,947.22.
3. Bill from Brown & Roberts for review of McDonald’s site plan in the amount of $280.00 to be taken out of Council Contingency.
4. Bill from Bob Barnett Ready-Mix for concrete in the amount of $1,130.00 to be taken out of MFT.
5. Bill from Bob Barnett Ready-Mix for concrete in the amount of $649.75 to be taken out of MFT.
6. Bill from Bob Barnett Ready-Mix for concrete in the amount of $1,792.00 to be taken out of MFT.
7. Bill from Pinoy Construction for bicycle path striping in the amount of $8,750.00 to be taken out of MFT.
8. Bill from IDOT -for the City portion of the Bypass stop light in the amount of $5,706.27 to be taken out of Council Contingency.
9. Payment for the reimbursement of an IDOT MFT 2016 project in the amount of $6,542.54 to be taken out of Council Contingency.
10. Bill from Illinois Tax Increment Association for dues in the amount of $550.00 to be taken out of TIF.
Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Mayor McPeek opened two bids for 24 South Jackson. Thomas Frey submitted a bid for $100.00. David Dennison for DPS Properties submitted a bid for $519.80. Commissioner Weirauch moved to accept the bid of $519.80 from DPS Properties for 24 South Jackson and the proceeds to be directed to the Dangerous Buildings fund. Commissioner Harper seconded. By roll call vote, all voted yes. Motion carried.
Mayor McPeek opened a bid for 1229 South Delmar from James and Gail Alvey in the amount of $600.00. Commissioner Weirauch moved to accept the bid of $600.00 from James and Gail Alvey for 1229 South Delmar with the proceeds to be directed to the Dangerous Buildings fund. Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Mayor McPeek opened a bid for 1006 South Granger from James Walker in the amount of $1,500.00. Commissioner Weirauch moved to accept the bid of $1,500.00 from James Walker for 1006 South Granger with the proceeds to be directed to the Dangerous Buildings fund. Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Commissioner Miller moved to authorize Attorney Bittle to prepare the Ordinance to sell the above properties with the 1006 South Granger including a rehab agreement. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Commissioner Harper moved to authorize Attorney Bittle to prepare an Ordinance authorizing the IEPA Loan for the Watermain Rehabilitation Phase I. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Jim Brown of Brown & Roberts informed Council that the Corp had approved plugging the levee toe drains and the bids for that project would be opened on August 29.
Brown reminded Council they had directed him to proceed with acquiring through Ameren the Variable Frequency Drives (VFD’s) for the Sewer Plant. He wanted Council to be aware the cost would be approximately $18,000.00. Mayor McPeek stated he wanted to wait on that project because a blower needed to be replaced first.
Brown reminded Council they had directed him to prepare a plan for a new sewage treatment plant. He stated he had made a presentation to an IEPA advisory committee and wanted to leave a copy of the report with the City Clerk for inspection and any comments. He stated the design had been for a population of 16,000 and a hydraulic load of a little over two million gallons a day which would be a major milestone.
Brown explained that the City has two pending applications with the IEPA for a Phase I and Phase II watermain project. He informed Council that the original “forgiveness” was for $500,000.00. However, that has changed to $1,500,000.00, which would be 45% of the eligible project costs. His recommendation was to increase both Phase I and Phase II to $3,334,000.00 for each project in order to take advantage of the increase “forgiveness” amount. The loans would be at a 1.5% interest rate. He noted that Phase II is only planned, not yet designed. Commissioner Harper moved to expand Phase I to a $3,334,000.00 project. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried. Mayor McPeek stated he would talk later in the meeting about creating Phase III and Phase IV in order to eventually doing the whole City.
Brown stated partner Mike Roberts was familiar with the consideration of a sidewalk toward the east of the bike path on Sloan Street. He stated the first factor that needed to be determined was where the property lines and ROW’s were. Commissioner Miller moved to authorize Brown & Roberts to survey Sloan Street from Rt. 45 to the bike path. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Brown stated that Roberts and Superintendent Rick Brown had discussed the possible extension of Mill Street south of Sloan Street. Brown stated he would bring estimates and an engineering agreement to the next meeting. He stated it would probably involve concrete curbs and gutters which would also mean channeling water into the ditch to the south. Mayor McPeek moved to authorize Brown & Roberts to do preliminary estimates to take Mill Street south of Sloan. Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Attorney Bittle stated the State had passed recent regulation requiring cities to be in compliance with the State Statutes regarding small wireless facilities. Attorney Bittle stated the ordinance in the packet was prepared by the Illinois Municipal League and modified for the City. Commissioner Harper moved to pass Ordinance #1758 an Ordinance Providing for the Regulation of and Application for Small Wireless Facilities. Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Mayor McPeek moved to pass Resolution 18-0719 for IDOT’s approval of the road closure of Poplar Street from Main to Mill on August 18 from 11:00 am to 11:00 pm for the Downtown Summer Bash. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Superintendent Kelly Hefner stated his Department had five inoperable vehicles that he would like to advertise for sale. Mayor McPeek moved to authorize Superintendent Hefner to advertise the inoperable vehicles. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Superintendent Hefner asked Council to consider authorizing Brown & Roberts to proceed with an application to IEPA for Phase II of the watermain project. Brown clarified that only the planning had been done for Phase II and the next step would be to apply to IEPA for project approval. Commissioner Miller moved to authorize Brown & Roberts to make application to IEPA for Phase II water system improvements. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Commissioner Miller stated that line striping was being done throughout the City and asked that citizens be aware and go around the trucks.
Commissioner Weirauch stated one of his summer helpers was leaving and needed to be replaced. Commissioner Weirauch moved to hire Kyle Evrard as replacement summer help for Public Property at $9.25 an hour beginning July 20. He stated he had already passed a physical and a drug test. Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Mayor McPeek stated he would like to see the City have all new waterlines in the next five to six years and the investment would pay for itself over the next 50 years. He stated that most of the waterlines in the City are over 80 to 100 years old. He stated the project would insure the City has a reliable, safe and modern system. He moved to authorize Brown & Roberts to design, engineer and permit the rest of the City for replacement waterlines. Commissioner Harper seconded. By roll call vote, all voted yes. Motion carried.
Mayor McPeek moved to authorize Brown & Roberts to start the IEPA loan process for the project. Commissioner Harper seconded. By roll call vote, all voted yes. Motion carried.
Citizen Sharon Vandenberg expressed her thanks to Chief Morris and Mayor McPeek for listening to her and getting a stop sign on her street. She also wanted to thank the volunteer fireman who helped her at her house.
Commissioner Harper moved to adjourn to Executive Session to discuss Pending Litigation and Collective Bargaining. Commissioner Weirauch seconded. By roll call vote, Commissioners Montfort, Harper and Weirauch and Mayor McPeek voted yes. Commissioner Miller voted no. Motion carried.
Adjourned: 6:28 pm.
Reconvened: 6:29 pm.
Mayor John McPeek presided over the reconvened meeting with Commissioners Natalie Miller, Richard Harper and Mike Weirauch answering roll call. Commissioner Beth Montfort was absent.
Citizen Denzil Butler thanked Council for the demolition of dilapidated houses. He asked for the trash to be cleaned up and old cars to be removed from ten hundred block of South Webster as well as an alley by Larry Greer. Mayor McPeek stated he would have Fire Chief John Gunning and Code Enforcement Officer David Williams look into it.
Commissioner Harper moved to adjourn to Executive Session to discuss Pending Litigation and Collective Bargaining. Commissioner Weirauch seconded. By roll call vote, Commissioners Montfort, Harper and Weirauch and Mayor McPeek voted yes. Commissioner Miller voted no. Motion carried.
Adjourned: 6:31 pm.
Reconvened: 7:10 pm.
Mayor McPeek stated there was no action to be taken on Pending Litigation or Collective Bargaining.
Mayor McPeek moved the meeting be adjourned. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Adjourned: 7:11 pm.
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