Galatia Community Unit School District 1 Board of Education met May 29.
Here
Roll call was taken, and those present were Aaron Allen, Elaine Jackson, Joy Richey, and Bryan McCabe. Justin Travelstead, Tim Pribble, and BJ
Visitors:
Mike Ewald was the visitor in attendance.
Additions/Deletions To Agenda:
There were no additions/deletions to the agenda.
Audience To Visitors:
Mike Ewald, district architect, presented Annex re-model bids to the board. The bid opening took place May 24, 2018, in the district office. Mr. Ewald explained each bid, along with the alternate bid AB-1 and alternate bid AB-2. The board discussed extra cost items such as security camera system, fire alarm system, and the time line of the project. Mr. Ewald stated the weight room that currently occupies the other half of this space, can be used during the construction process. He also stated a notice of award, being issued to the contractor, would be the first step, so the contractor can get started on the project. The contractor set a completion date of August 10, 2018.
Consent Agenda:
1) A motion was made by Allen and seconded by Jackson to approve the regular meeting minutes of April 26, 2018, and to approve the special meeting minutes of May 14, 2018. Allen-aye, McCabe-aye, Jackson-aye, and Richey-aye. Four (4) ayes, motion carried.
2) A motion was made by McCabe and seconded by Allen to approve payroll and bills for payment. McCabe-aye, Allen-aye, Jackson-aye, and Richey-aye. Four (4) ayes, motion carried.
3) A motion was made by McCabe and seconded by Richey to approve the Treasurer’s Report and comingled fund as presented. Allen-aye, Jackson-aye, Richey-aye, and McCabe-aye. Four (4) ayes, motion carried.
Old Business
The board discussed the possibility of teachers obtaining their own substitutes, when they were going to be away from school for personal/sick/professional development days. Board member Bryan McCabe stated this practice is enforced at Hardin County School District.
The board discussed Committee assignments. It was determined that Elaine Jackson would take the place of Bryan McCabe on the union negotiations committee. Elaine Jackson will also serve on the handbook/policy committee, and be replaced by Bryan McCabe on the transportation committee.
There was discussion regarding negotiations with the Galatia Education Union, and possible dates of meeting times.
4) A motion was made by Richey and seconded by Allen to place Elaine Jackson on the negotiations committee and the handbook/policy committee. Bryan McCabe will be removed from the negotiation committee and placed on the transportation committee. Allen-aye, McCabe-aye, Jackson-aye, and Richey-aye. Four (4) ayes, motion carried.
Melody Bond, district treasurer, presented the board with the proposed 2017-2018 amended budget, which will be finalized in the June 28, 2018 budget hearing.
5) A motion was made by Richey and seconded by Jackson to set budget hearing on June 28, 2018 @ 6:45pm. Jackson-aye, Richey-aye, McCabe-aye, and Allen-aye. Four (4) ayes, motion carried.
New Business:
Ms. Bond presented the board with CEP (Community Eligibility Provision) worksheets for school lunch program. These worksheets are mandated by ISBE to be completed every April, if a school district has a free and reduced lunch rate of 40% or greater of the entire K-12 enrollment. The CEP program provides the district with breakfast/lunch reimbursement of an amount determined by the worksheet, based on the free/reduced rate. It was determined that this program could be adopted with very little cost to the district, while providing free lunches to all students in the district.
6) A motion was made by McCabe and seconded by Allen to adopt the CEP (Community Eligibility Provision) for the next four school years. McCabe-aye, Richey-aye, Allen-aye, and Jackson-aye. Four (4) ayes, motion carried.
Mr. Shain Crank, district superintendent, presented a proposal to purchase services from a company, Apatagee, a website design, mobile application, school messenger program. The program would replace the district’s current phone messenger system, and would build a new district web site. It would give approved users access to post school events, news, homework, etc, straight to the website on a live feed. The live feed would be linked to Facebook, Instagram and other social media outlets, letting district employees tell the school’s story. IASA (Illinois Association of School Administrators) is stressing all Illinois districts, “tell their story” to show the improvements additional funding has created. Duquoin school district, along with West City school district, currently are using Apatagee, and are very pleased with all aspects of the program.
The board would like Mr. Crank to do some more research on the company, Apatagee, and get back with the board in the June, 2018 board meeting.
Mr. Crank asked for board permission to bring in a guest, Kristy Bryant Hughes, to speak to K-12th grade students. She will teach some (age appropriate) self-defense classes, along with testimonial concerning substance abuse, at no cost to the district.
The board discussed advertising Commodity/Dairy/Bread and custodial supplies.
7) A motion was made by McCabe and seconded by Allen to advertise bids for commodities/dairy products/bread products and custodial supplies for the 2018/2019 school year. Jackson-aye, Richey-aye, Allen-aye, and McCabe-aye. Four (4) ayes, motion carried.
Board member Joy Richey, inquired if and how school administration was moving forward regarding school safety. Mr. Crank informed the board of a possible referendum on the November ballot, which would impose a.75% sales tax increase, with proceeds going to fund a police officer for every Saline County school district. This will be determined in the future.
The board discussed the proposed Annex remodel. Mr. Crank would like to move forward with this project, in order to expand office and meeting space, and improve employee productivity.
Board member Bryan McCabe requested a timeline of progress and completion dates for the project.
8) A motion was made by McCabe and seconded by Allen to approve the awarding of contract for annex renovation to the low, responsive bidder, HE Mitchell Construction Inc., in the amount of $117,800.00. The award is based on the base bid amount. Project will be completed on or before August 10th, 2018, with $100/day liquidated damages enforced. Allen-aye, Richey-aye, McCabe-aye, and Jackson-aye. Four (4) ayes, motion carried.
Transportation Reports:
Mr. John Cummins, high school principal, presented the board with handouts on a new 2017 Activity bus, along with a price quote from Midwest Transit Equipment ($54,069.00). The quote also provided a price on a preowned 2016 activity bus, with approximately 25,000 miles ($43,424.00). He reports each bus holds 14 passengers, and can be driven by anyone with standard driver license. The district has many uses for an activity bus, such as sporting events and field trips in which a large regular route bus is not needed, and is costly to send half empty.
9) A motion was made by Allen and seconded by McCabe to purchase a new 2017 Activity 14 passenger bus, from Midwest Transit Equipment, for an amount not to exceed $53,669.00. The transportation account will borrow $53,699.00 from the working cash account, to be paid back in 36 months. Allen-aye, Richey-aye, McCabe-aye, and Jackson-aye. Four (4) ayes, motion carried.
Building And Grounds Reports:
Mr. Crank informed the board of the list of summer projects that administration and custodians collaborated and prioritized. He stated the newly hired head maintenance custodian is doing very well.
Mr. Cummins informed the board of the students that would like part-time summer work at the district.
10) A motion was made by Jackson and seconded by Richey to hire Austin Pritchett, Ricky Jo Pritchett, Chase Horten, and Matt Vinyard, as summer workers, at $8.25/hour, 20 hours per week. McCabe-aye, Richeyaye, Allen-aye, and Jackson-aye. Four (4) ayes, motion carried.
High School Principal Report:
Mr. Cummins reported Paula Allen, athletic director, did a great job organizing and managing the softball Regional event held at the high school ball field on May 14th – 19th He presented a list of softball games, bass fishing tournaments and the Sports Banquet for the board to view. He also presented a list of dates of local schools with the 2017/2018 Officials (umpires, referees) rates of pay, and student admission prices. Athletic director, Paula Allen, proposes to increase student admission prices from $1.00 to $2.00 for all junior high/senior high athletic events. She also proposes an increase in official’s rate of pay of high school baseball, softball and volleyball pay to $60 per official.
11) A motion was made by Richey and seconded by Jackson to increase student prices to all athletic events from $1.00 to new rate of $2.00. Richey-aye, McCabe-aye, Allen-aye, and Jackson-aye. Four (4) ayes, motion carried.
12) A motion was made by Allen and seconded by Richey to increase high school baseball, softball and volleyball, official rate of pay to $60.00 per official. McCabe-aye, Richey-aye, Allen-aye, and Jacksonaye. Four (4) ayes, motion carried.
Superintendent Report:
Mr. Crank informed the board that he and Mr. Cummins should have a good estimate of classroom aides and personal aides by the June, 2018 board meeting. Classroom student listings will be completed this summer by Mr. Crank.
The title plan for 2018/2019 school year, has been submitted and approved. When applying for the 2018/2019 title grant, Mr. Crank would like to see professional development increased. He has met with a professional development coach, Heady Larson. Ms. Larson would be in the district for at least 8 days, and spend time with Mr. Crank, Mr. Cummins, and teachers in the classroom. She is a curriculum expert, and Mr. Crank feels the district staff could use help in this area.
Board members would like to see more teacher collaboration on curriculum and teaching methods.
Mr. Crank would like to re-bind junior high text books, since they are in such bad shape. He also reported Denise Stricklin, personal aide has taken a position at WOVSED.
13) A motion was made by McCabe and seconded by Allen to rebind junior high textbooks for an amount not to exceed $1,500.00. Richey-aye, McCabe-aye, Allen-aye, and Jackson-aye. Four (4) ayes, motion carried.
Executive Session:
14) A motion was made by Richey and seconded by Allen to enter into executive session at 10:00 p.m. to discuss compensation, employment, hiring, firing, of prospective or current employees (personnel), review executive session minutes, professional negotiations, and matters of student discipline. McCabe-aye, Jacson-aye, Richey-aye, and Allen-aye. Four (4) ayes, motion carried.
15) A motion was made by Aaron and seconded by Richey to end executive session at 10:10 p.m. Pribbleaye, McCabe-aye, Pigg-aye, Jackson-aye and Richey-aye. Four (4) ayes, motion carried.
16) A motion was made by Richey and seconded by Jackson to approve executive session minutes as read. McCabe-aye, Jackson-aye, Allen-aye, and Richey-aye. Four (4) ayes, motion carried.
17) A motion was made by McCabe and seconded by Allen to accept Denise Stricklin’s resignation. McCabe-aye, Allen-aye, Jackson-aye, and Richey-aye. Four (4) ayes, motion carried.
Adjournment:
18) A motion was made by Allen and seconded by Jackson to adjourn at 10:15 p.m. McCabe-aye, Allen-aye, Jackson-aye, and Richey-aye. Four (4) ayes, motion carried.
http://www.galatiak12.org/Board%20of%20Education%20Stuff/Minutes%20MAY%2029,%202018.pdf
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