Galatia Community Unit School District 1 Board of Education met July 26.
Here is the minutes provided by the Board:
The regular meeting of the Galatia Community Unit School District No. 1 Board was held in the boardroom at the junior/senior high school. Roll call was taken, and those present were Joy Richey, Aaron Allen, Elaine Jackson, Bryan McCabe, and BJ Pigg. Justin Travelstead Tim Pribble were absent. Five (5) members present and two (2) members absent. Board Vice President Joy Richey called the meeting to order at 7:00 p.m.
ADDITIONS/DELETIONS TO AGENDA: There were no additions/deletions to the agenda.
EXECUTIVE SESSION:
1) A motion was made by Jackson and seconded by Richey to enter into executive session at 7:01 p.m. to discuss compensation, employment, hiring, firing, of prospective or current employees (personnel), review executive session minutes, professional negotiations, and matters of student discipline. Jackson-aye, Richey-aye, Pigg-aye, Allen-aye, and McCabe-aye. Five (5) ayes, motion carried.
2) A motion was made by Allen and seconded by McCabe to end executive session at 8:56 p.m. Richey-aye,
Allen-aye, Pigg-aye, Jackson-aye, and McCabe-aye. Five (5) ayes, motion carried.
3) A motion was made by Pigg and seconded by McCabe to approve executive session minutes as read.
Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Pigg-aye. Five (5) ayes, motion carried.
CONSENT AGENDA:
4) A motion was made by Allen and seconded by McCabe to approve the budget hearing minutes of June 28, 2018. McCabe-aye, Pigg-aye, Jackson-aye, Richey-aye, and Pigg-aye. Five (5) ayes, motion carried.
5) A motion was made by Richey and seconded by Allen to approve the regular meeting minutes of June 28, 2018. Allen-aye, Pigg-aye, Jackson-aye, Richey-aye, and McCabe-aye. Five (5) ayes, motion carried.
6) A motion was made by Pigg and seconded by Allen to approve payroll and bills for payment. McCabe-aye, Richey-aye, Jackson-aye, Allen-aye, and Pigg-aye, Five (5) ayes, motion carried.
7) A motion was made by Richey and seconded by McCabe to approve the Treasurer’s Report and co-mingled funds as presented. Allen-aye, Jackson-aye, Richey-aye, McCabe-aye, and Pigg-aye. Five (5) ayes, motion carried.
AUDIENCE TO VISITORS: There were no visitors present.
OLD BUSINESS: There was no old business to report.
NEW BUSINESS: Mr. Shain Crank, district superintendent, presented the board with the Elementary School Handbook for the 2018/2019 school year. A handbook committee met with Mr. Crank and made very few, minor changes.
8) A motion was made by Pigg and seconded by McCabe to approve the 2018/2019 Elementary School Handbook, as presented. Pigg-aye, Allen-aye, Richey-aye, McCabe-aye, and Jackson-aye. Five (5) ayes, motion carried.
Mr. John Cummins, high school principal, reported the high school handbook committee met, and updated the grading scale changes that had previously approved by the school board. He noted that advanced classes taken by students through Southeastern Illinois College were now weighted more than last year. And, the handbook committee removed the four week ineligible (pertaining to sports) rule, so now students will remain on team, even if they are ineligible four weeks in a row (IHSA rule). The definitions of honors vs high honors was changed to reflect a grade point average of 3.50-3.74 is honors, and a grade point average above 3.75 is high honors.
9) A motion was made by Allen and seconded by Pigg to approve the 2017/2018 Jr/Sr High School Handbook, as presented. Richey-aye, Jackson-aye, Pigg-aye, McCabe-aye, and Allen-aye. Five (5) ayes, motion carried.
Mr. John Cummins reported the Athletic Handbook remained mostly unchanged, except for the addition of a game and practice conduct rule stating that “Administration will monitor any misbehavior and extra penalties can be imposed.”
Mr. Crank spoke to the board about a new fee for students, to help cover the cost of athletics. Some options discussed were every student to pay a $10.00 fee, or all students participating in an extracurricular competitive sports pay a $25.00 fee. This discussion was tabled for a later date.
10) A motion was made by Allen and seconded by Jackson to approve the 2017/2018 Athletic handbook, as presented. Allen-aye, Pigg-aye, Jackson-aye, McCabe-aye, and Richey-aye. Five (5) ayes, motion carried.
Mr. Crank presented the board with a proposal from the district’s IT provider, QNS, which included wiring, server, switches, and wireless router, along with the labor costs to install these items, at the Annex building. A previous proposal included the items needed, but the labor was going to be completed by the district’s custodial staff. Mr. Crank stated the custodial staff may not be able to compete this project in a timely manner.
11) A motion was made by Richey and seconded by Allen to approve the QNS Annex network infrastructure, as presented, in an amount not to exceed $4,455.24. Richey-aye, Pigg-aye, Jackson-aye, McCabe-aye, and Allen-aye. Five (5) ayes, motion carried.
Mr. Crank presented a quote from Premier Fire and Security Inc. to complete the necessary changes to the fire alarm system in the Annex building, to accommodate the office space build out. The quote included two ceiling mount strobes, one ceiling mount horn, and necessary wire and wire supports for an amount of $2.900.00.
12) A motion was made by Allen and seconded by Richey to approve quote from QNS, for the Annex office space remodel, for an amount not to exceed $2,900.00, as presented. Allen-aye, McCabe-aye, Jackson- aye, Pigg-aye, and Richey-aye. Five (5) ayes, motion carried.
Mr. Crank proposed alternate board meeting dates for the months of September, November and December, 2018. He will be attending a conference in September, and the November and December, 2018 meeting dates will have to be moved to accommodate the holidays.
13) A motion was made by Jackson and seconded by Pigg to approve board meeting date changes as follows: September 20, 2018; November 19, 2018; and December 20, 2018. Allen-aye, Jackson-aye, Pigg-aye, McCabe-aye, and Richey-aye. Five (5) ayes, motion carried
COMMITTEE REPORTS: BUILDING: Mr. Crank informed the board of the status of Annex office space installation. The drywall/mudding process is complete. HE Mitchell (contractor for this project) ordered interior doors the day the contract was signed, but there is a delay in the shipment of the doors. The window that is to be installed in the space that will be a meeting/board room, will take place after the agreed on project completion date.
Mike Ewald, district architect, reported to Mr. Crank, he will complete fire marshal report findings, after a new fire inspection report has been filed with the district.
Mr. Crank updated the board regarding the elementary school gym water damage. The insurance adjuster will come for a second time to re-evaluate the gym floor condition due to water damage sustained in February, 2018. He will report these findings to the board as they become available.
Mr. Crank spoke with Nextera Energy (district’s electricity provider) regarding replacement of all light fixtures and bulbs, in the elementary, jr/sr high school and the Annex building. Nextera reports that the estimated cost of these replacements will be approximately $75,000.00. Nextera will front this cost for the district, with the district being responsible for payment of the $75,000.00 amount over a 15 year term. The payment will approximately equal the monthly energy savings the district will see from the new energy efficient LED fixtures and bulbs. The district would be responsible for an energy adjuster cost, to travel to the district and finalize the actual cost of fixture replacement. The adjustor cost will be $11,000.00, and will be included in the total loan amount to the district. If Galatia CUSD #1 chooses not to participate after energy adjuster has completed the work, the $11,000.00 will still have to be paid by school district to Nextera Energy.
Mr. Crank reported the summer projects are progressing on-time, and ahead of schedule, in most cases. The pre-k playground equipment awning has been installed, along with the merry-go-round.
TRANSPORTATION: Mr. John Cummins, presented the board with a quote for a full size, 71 passenger, conventional Bluebird school bus (no wheel chair lift included). The new 2019 school bus includes air conditioning, and air brakes. The board discussed the option of air conditioning, and if it was needed.
14) A motion was made by Allen and seconded by Richey to approve the quote from Midwest Transit Equipment Inc., as presented, to purchase a new 2019 Bluebird 71 passenger school bus, with air conditioning and air brakes, for an amount not to exceed $86,850.00. The working cash account will loan the transportation account these funds to complete purchase, and be paid back in a 36 month term. Allen- aye, Pigg-aye, Jackson-aye, McCabe-aye, and Richey-aye. Five (5) ayes, motion carried
ATHLETICS: The Athletic Report was presented to board members.
15) A motion was made by Pigg and seconded by Allen to approve Anna Fletcher as junior high cheer coach, pending background check, for the 2018/2019 school year. McCabe-aye, Allen-aye, Pigg-aye, Jackson- aye, and Richey-aye. Five (5) ayes, motion carried.
16) A motion was made by Pigg and seconded by McCabe to approve Tyler Scott as junior high boys’ basketball coach, for the 2018/2019 school year. Richey-aye, Allen-aye, Pigg-aye, Jackson-aye, and McCabe-aye. Five (5) ayes, motion carried.
17) A motion was made by Pigg and seconded by McCabe to approve Kendall Hankins as high school boys’ baseball coach, for the 2018/2019 school year. McCabe-aye, Pigg-aye, Allen-aye, Jackson-aye, and Richey-aye. Five (5) ayes, motion carried.
18) A motion was made by Pigg and seconded by McCabe to approve Jerry Beers as high school boys’ baseball assistant coach, for the 2018/2019 school year. Jackson-aye, Allen-aye, Pigg-aye, McCabe-aye, and Richey-aye. Five (5) ayes, motion carried.
19) A motion was made by Pigg and seconded by McCabe to approve Austyn Ohse as junior high school girls’ basketball coach, for the 2018/2019 school year, pending background check. McCabe-aye, Allen-aye, Jackson-aye, Pigg-aye, and Richey-aye. Five (5) ayes, motion carried.
20) A motion was made by Pigg and seconded by McCabe to approve Sarah Scott as junior high school girls’ basketball assistant coach, for the 2018/2019 school year. Jackson-aye, Allen-aye, Pigg-aye, McCabe- aye, and Richey-aye. Five (5) ayes, motion carried.
21) A motion was made by Pigg and seconded by McCabe to approve Lexi Clore as junior high school girls’ volleyball coach, for the 2018/2019 school year. Richey-aye, McCabe-aye, Jackson-aye, Pigg-aye, and Allen-aye. Five (5) ayes, motion carried.
22) A motion was made by Pigg and seconded by McCabe to approve Monica Trusty as junior high school girls’ volleyball assistant coach, for the 2018/2019 school year, pending background check. McCabe- aye, Allen-aye, Pigg-aye, Jackson-aye, and Richey-aye. Five (5) ayes, motion carried.
23) A motion was made by Pigg and seconded by Jackson to approve Dave Johnson as junior high school girls’ softball coach, for the 2018/2019 school year. Jackson-aye, Richey-aye, Pigg-aye, McCabe-aye, and Allen-aye. Five (5) ayes, motion carried.
24) A motion was made by Pigg and seconded by Jackson to approve Kara Leverett as junior high school girls’ softball assistant coach, for the 2018/2019 school year. McCabe-aye, Allen-aye, Pigg-aye, Jackson-aye, and Richey-aye. Five (5) ayes, motion carried.
25) A motion was made by Pigg and seconded by Jackson to approve Aaron Allen as junior high school boys’ baseball coach, for the 2018/2019 school year. McCabe-aye, Allen-abstain, Pigg-aye, Richey-aye, and Jackson-aye. Four (4) ayes, One (1) abstain, motion carried.
26) A motion was made by Pigg and seconded by Jackson to approve Kendall Hankins as junior high school boys’ baseball assistant coach, for the 2018/2019 school year. McCabe-aye, Allen-aye, Pigg-aye, Richey-aye, and Jackson-aye. Five (5) ayes, motion carried.
27) A motion was made by Pigg and seconded by Jackson to approve Michael Downing as junior high school boys’ baseball assistant coach, for the 2018/2019 school year, pending background check. Allen-aye, McCabe-aye, Richey-aye, Jackson-aye, and Pigg-aye. Five (5) ayes, motion carried.
28) A motion was made by Pigg and seconded by McCabe to approve Alex Jackson as high school cheer coach, for the 2018/2019 school year. McCabe-aye, Allen-aye, Pigg-aye, Jackson-aye, and Richey-aye. Five (5) ayes, motion carried.
29) A motion was made by Pigg and seconded by McCabe to approve Lana Marvel as high school cheer assistant coach, for the 2018/2019 school year. Richey-aye, Allen-aye, Pigg-aye, Jackson-aye, and McCabe-aye. Five (5) ayes, motion carried.
HIGH SCHOOL PRINCIPAL REPORT: Mr. Cummins reported he had spoken with road commissioner, Randy Anderson, regarding a turn around on Mt. Moriah road, for the bus route that picks up students on that road. He will order gravel for the turn around, in which Mr. Anderson will help with the gravel layout in the field. This turn around should make the bus route safer on this winding road.
Mr. Cummins reported the junior high 2018/2019 class schedule was offering a horticulture class, two math labs, and a journalism class. These are new classes available to junior high students, in the 2018/2019 school year.
SUPERINTENDENT REPORT: Mr. Shain Crank did a second reading of policy #’s 4:80,6:60, 6:220, 6:240, 6:250,7:50.
Mr. BJ Pigg, board member, suggested that a letter be available at school registration, addressing the $75.00 registration fee, and the student expenses this fee is intended to cover.
Mr Crank reported the Apptegy program is proceeding website/application build, and is on track with the timeline presented to the district.
30) A motion was made by Pigg and seconded by McCabe to hire Rhonda Beckman as an individual aide for the 2018/2019 school year, as needed. McCabe-aye, Allen-aye, Pigg-aye, Jackson-aye, and Richey-aye. Five (5) ayes, motion carried.
31) A motion was made by Pigg and seconded by Allen to hire Donna Bloodworth as a part-time individual aide for the 2018/2019 school year, as needed, pending background check. Richey-aye, Allen-aye, Pigg- aye, Jackson-aye, and McCabe-aye. Five (5) ayes, motion carried.
32) A motion was made by Jackson and seconded by Pigg to hire Gy Hughes as a classroom aide for the 2018/2019 school year, pending background check. Allen-aye, McCabe-aye, Richey-aye, Jackson-aye, and Pigg-aye. Five (5) ayes, motion carried.
33) A motion was made by Pigg and seconded by Jackson to hire Jennifer Wiggins as a classroom aide for the 2018/2019 school year. Allen-aye, McCabe-aye, Pigg-aye, RIchey-aye, and Jackson-aye. Five (5) ayes, motion carried.
34) A motion was made by McCabe and seconded by Allen to hire Dave Myers as a PE teacher for the 2018/2019 school year. McCabe-aye, Allen-aye, Pigg-aye, Jackson-aye, and Richey-aye. Five (5) ayes, motion carried.
35) A motion was made by Pigg and seconded by McCabe to adopt the CEP (Community Eligibility Program) for the 2018/2019 school year. Allen-aye, McCabe-aye, Jackson-aye, Pigg-aye, and Richey-abstain. Four (4) ayes, One (1) abstain, motion carried.
ADJOURNMENT:
36) A motion was made by Allen and seconded by McCabe to adjourn at 11:20 p.m. Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Pigg-aye. Five (5) ayes, motion carried.
http://www.galatiak12.org/Board%20of%20Education%20Stuff/Minutes%20JULY%2026,%202018.pdf
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