City of Harrisburg City Council met August 16
City of Harrisburg City Council met August 16.
Here is the minutes as provided by the council:
The Harrisburg City Council met on August 16, 2018 at 6:00 pm in the Council Room, City Hall, Harrisburg, Illinois.
Mayor John McPeek presided over the meeting with Commissioners Natalie Miller, Beth Montfort, Richard Harper and Mike Weirauch answering roll call.
Assistant Pastor Daniel Kinsey from the Dorrisville Social Brethren Church led the group in prayer and the Pledge of Allegiance.
Commissioner Harper made a motion to approve the following items under the Consent Agenda:
1. Minutes of the Regular Meeting of August 2, 2018.
2. Accept Saline County Circuit Clerk court fees in the amount of $2,004.65.
3. Bill from Bob Barnett Ready-Mix for concrete in the amount of $392.00 to be taken out of MFT.
4. Bill from Siegels Uniforms for L. Leverett’s uniform in the amount of $27.98 to be taken out of Council Contingency.
5. Bill from Barter Masonry for City Hall tuck pointing in the amount of $18,550.00 to be taken out of TIF.
Commissioner Montfort seconded. By roll call vote, all voted yes. Motion carried. Attorney Todd Bittle stated he had made contact with the attorney for the Hart property in order to ask for an extension of the purchase agreement. Their attorney had requested another agreement be entered into. The last one was not exercised in the time, so they wanted to wait until the City knows when and how much money will be coming in for the project and then enter into another agreement. But, he stated, they are receptive to another agreement.
Jim Brown of Brown & Roberts informed Council that Sam Al-Basha was now handling applications at IEMA and working on getting up to speed on the Harrisburg projects. He stated he would keep Council in the loop on communications with Al-Basha.
Attorney Bittle stated he and the City Clerk had reviewed the body of the 318 contracts. He stated the matrixes
had been prepared by the Treasurer’s office and 318 employees were OK with them. He stated the next step
would be for Council to authorize the Mayor to sign the contracts. Commissioner Harper moved to authorize
the Mayor to sign the 318 contracts. Commissioner Weirauch seconded. By roll call vote, all voted yes.
Jim Brown stated Council had directed him to give a preliminary estimate for extending Mill Street south of Sloan. He stated there were several unknowns and Council should consider the cost being no less than $250,000.00. He stated that, if Council wanted to proceed, he needed direction because, if it were MFT funds, a special agreement would have to be discussed. Commissioner Harper stated that MFT would be the best but Superintendent Rick Brown stated there was not enough in the MFT budget. Mayor McPeek stated they would look into it and get back to him.
Jim Brown reminded about the maximum forgiveness for the watermain replacement project which had been increased and the discussion had been to make it a two phase project in order to take advantage of that. Commissioner Harper moved to authorize Brown & Roberts to file the IEPA Pre-application for Loan Assistance for the 2014 Watermain Rehabilitation for Phase I and Phase II. Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Jim Brown stated the projects also needed separate engineering agreements. Commissioner Harper asked how close the Phase II was to getting permitted. Brown informed him it would probably be spring or summer. Commissioner Harper moved to pass Resolution 18-0816A a Resolution to Execute Agreement with Brown & Roberts for the 2104 Watermain Rehabilitation - Remaining C. I. (cast iron) and A. C. (asbestos cement) Watermains (to replace the 2104 Watermain Rehabilitation - expansion engineering agreement passed February 1, 2018). Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Commissioner Harper moved to pass Resolution 18-0816B a Resolution to Execute Agreement with Brown & Roberts for the 2104 Watermain Rehabilitation - Phase 2 (to replace the 2104 Watermain Rehabilitation - expansion engineering agreement passed August 7, 2014).
Mayor McPeek explained to the public these documents were part of the ongoing project to replace all the water lines in the City. He stated the first replacement lines had been in the Dorrisville area.
Commissioner Miller moved to approve the banner request for the Summer Bash. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Commissioner Miller stated the Fall Clean Up would be from October 15 through October 19. She stated they
City would pick up for all who can’t take it to the Leaf and Limb site. She stated the departments would be combined to assist in the pickups. Superintendent Brown stated that was not a good time. After some discussion, the dates of September 24 through 28 were decided upon. Commissioner Miller stated that, if items were not picked up by noon on Thursday, the resident should call the Street and Alley Department.
Commissioner Montfort stated the Fire Department was continuing their training and helping to clean up the town. She thanked a volunteer fireman for assisting a resident with some of their cleanup. She asked that citizens contact her if they wanted to volunteer to help their others.
Commissioner Montfort stated that every Police Officer had now been trained in school shootings.
Commissioner Harper stated the front of City Hall tuck-pointing work was completed. However, the stonework above needed repair also. Commissioner Harper moved to authorize Superintendent Rick Brown to continue with the repair of the stonework on the front of City Hall to be paid from TIF funds. Commissioner Miller seconded. By roll call vote, all voted yes. Motion carried.
Mayor McPeek stated wanted to tell the public about an individual who he wished he could clone. He stated that Amber Nelson came to Harrisburg from Makanda to clean up a creek on Lewis Road. She had seen his posts about not littering and wanted to help. He personally thanked her for the wonderful job she did and challenged everyone to consider what they can do to help. He stated she was very much appreciated and could not thank her enough.
Commissioner Montfort asked when the water study would be finished. Mayor McPeek stated it should be soon.
Citizen Shawn Turner read the attached statement. Commissioner Montfort stated she would address discuss his letter in Executive Session.
Citizen Phyllis Ferrell addressed Council regarding an incident at her home in April of 2017. She asked for help in getting the people suspected of the theft of $19,000.00 worth of jewelry to submit to a polygraph test. One test had been scheduled but they did not show up. She acknowledged they could not be forced to take the test. She had made contact with State’s Attorney Ken Clore, Assistant State’s Attorney Jason Olson, Police Chief David Morris and Police Sargent Curt Hustedde. Mayor McPeek stated he and Chief Morris would get back to her.
Commissioner Harper moved to adjourn to Executive Session to discuss Personnel. Commissioner Weirauch seconded. By roll call vote, Commissioners Montfort, Harper and Weirauch and Mayor McPeek voted yes. Commissioner Miller voted no. Motion carried.
Adjourned: 6:35 pm.
Reconvened: 6:49 pm.
Mayor McPeek stated there was no action to be taken on Personnel.
Commissioner Harper moved the meeting be adjourned. Commissioner Weirauch seconded. By roll call vote, all voted yes. Motion carried.
Adjourned: 6:50 pm.