City of Fairfield City Council met August 28.
Here is the minutes as provided by the council:
Meeting called to order by Mayor Brent Maguire at 6:00 p.m.
Prayer led by Mayor Brent Maguire followed by the pledge of allegiance to the flag.
City Clerk Tina Hutchcraft called the roll:
Mayor: Brent Maguire
City Clerk: Tina Hutchcraft
City Treasurer: Julie Duncan
City Attorney: Darrin Rice
Aldermen: Ralph Barbre; Mike Pottorff; Jim Griffith; Tyler Lampley; Jerry Lisenbee; Terry Stahl; Ed Prince
Absent: Alderman Eugene McGill
Also Present: Kyle Ellis; Wayne County Press; Ken Otey, WFIW Radio; Andrew Miller, Fire Chief; Keith Colclasure, Police Chief; Silas Eckleberry, Assistant Police Chief; Flo Simpson, FADC; Kevin Leonard, Water Distribution; and other citizens from the community.
The minutes of the meeting of August 14, 2018, agendas and bills of August 28, 2018 were sent out to those entitled to receive them. Mayor Maguire asked for approval of the minutes for the August 14, 2018 meeting. Motion by Alderman Stahl, seconded by Alderman Prince to approve the minutes of the meeting of August 14, 2018.
Vote yes: Griffith; Lampley; Lisenbee; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried.
Mayor Maguire asked for approval to pay the bills for the August 28, 2018 meeting. Alderman Prince questioned a payment of $1,000 to the Wayne County CEO Program. Mayor Maguire said this program will be discussed later in the meeting and the payment was due by August 31st so that is why he had the invoice on these bills. A motion was made by Alderman Barbre, seconded by Alderman Pottorff to approve the bills for payment.
Vote yes: Lampley; Lisenbee; Pottorff; Stahl; Barbre; Griffith
Vote no: Prince
Absent: McGill
Mayor Maguire declared motion carried.
Risk Management Insurance – Jim Closson and Chris Korte with the Illinois Municipal League Risk Management Program addressed the Council about the services they offer us. They provide insurance for worker’s compensation, property, general liability, vehicles, vehicle liability, etc. They do not cover health insurance. They also provide safety training for our workers. We have been members since 1986. In the past we have participated in the Minimum/Maximum Program. This has been very beneficial to us but the City’s paid claim dollars exceeded 100% of the minimum loss fund in 2016. This means the City will have to pay an additional amount to cover this. This additional amount is $45,438.43 and will be due by September 14th.
Frontier Community College Adult Education Presentation – Dena Weber, IECC Adult Education Program Director, made a presentation to the Council concerning the Literacy Program. She also encouraged everyone to consider becoming an adult volunteer literacy tutor.
Hiring of Police Officer – A new officer needs to be hired for the police department. We will be moving one of our officers to the high school to be a school resource officer which will leave an opening in the department. A motion was made by Alderman Pottorff, seconded by Alderman Griffith to authorize the Board of Fire & Police Commissioners to hire a new police officer from the current eligibility list.
Vote yes: Lisenbee; Pottorff; Prince; Stahl; Barbre; Griffith; Lampley
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried.
City-wide Cleanup Discussion – Mayor Maguire told the Council that he would like to host a city-wide cleanup on Saturday, September 22nd from 8-11 a.m. The cleanup would be for Fairfield residents only and residents would have to provide a utility bill stub for proof. Residents would be required to haul their items to the cleanup location. The mayor would also like to have 2-3 city employees to help that day with heavy items. Electronic recycling would be handled by DataLock. We would pay them $100 per hour for 3 hours at a cost of $300. Lewis Scrap Yard would leave a roll-off bin for tire recycling. They will charge us $100 per ton so we will probably want to charge $1 - $2 per tire to cover our cost. We would also utilize Lewis Scrap Yard for scrap metal/appliances. They will have a roll-off bin for these items at no cost to the city. We would utilize Republic for other large items such as chairs, couches, etc. We already have a large roll-off located at the Street & Bridge Department and we will try to have another large roll-off available that day to handle these items. The cost of the extra roll-off is $480. The mayor would also like to buy some trash bags and have volunteers to help pick up trash around the city. The cost to the city for this cleanup day would cost approximately $1,000. Some of the local organizations have plans to assist with the cleanup day. A motion was made by Alderman Barbre, seconded by Alderman Pottorff to proceed with the cleanup day.
Vote yes: Lampley; Lisenbee; Pottorff; Prince; Stahl; Barbre; Griffith
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried.
Alderman Pottorff said he has been seeing several televisions set out by the road and he wanted to remind the citizens that Republic will not pick up televisions. Residents are responsible for finding a way to dispose of them. He also reminded businesses and residents that they are not supposed to blow grass clippings in the streets. The grass clippings can be hazardous for traffic and it can also stop up our storm drains.
Discussion Concerning Wayne County CEO Program – Mayor Maguire spoke to the Council about the Wayne County CEO (Creating Entrepreneurial Opportunities) program. This program was started by an organization called the Midland Institute for Entrepreneurship and they oversee the program but there is a local board that governs or controls the program. Fairfield High School and Wayne City High School are both participating in this program. High School Seniors and Juniors learn business concepts and put them into practice by writing a business plan and starting an actual business which is then showcased at a year-end trade show. In order for the program to start during the 2019-2020 school year, an initial local investment of $25,000 is required. In addition, there needs to be at least 35 investors committed to $1,000 for three years. The mayor believes this program would be very beneficial to both Fairfield and Wayne County. He would like the City to be an initial investor, which requires a $1,000 payment by August 31st. This payment was included as part of the bills that was approved earlier. In addition, Mayor Maguire would like for the City to commit to 3 years at $1,000 per year.
Miscellaneous – Alderman Lampley congratulated Frontier College on being voted by Forbes as 15th in the nation for trade schools. We are very fortunate to have a community college here.
Executive Session – Alderman Lampley made a motion, seconded by Alderman Barbre to go into Executive Session to discuss Section 2(c)(21) – discuss minutes of closed session meetings and Section 2(c)(1) – the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body.
Vote yes: Pottorff; Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried.
Return to Regular Session – Alderman Pottorff made a motion, seconded by Alderman Prince to return to regular session.
Vote yes: Barbre; Pottorff; Griffith; Lampley; Lisenbee; Stahl; Prince
Vote no: none
Absent: McGill
Mayor Maguire declared motion carried and Council returned to regular session at 7:39 p.m.
Adjourn Meeting – Motion by Alderman Pottorff, seconded by Alderman Barbre to adjourn the meeting.
Vote yes: 7
Vote no: 0
Absent: 1
Mayor Maguire declared meeting adjourned at 7:42 p.m.
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