City of Fairfield Council met Aug. 14.
Here is the minutes provided by the council:
Meeting called to order by Mayor Brent Maguire at 6:00 P.M.
Prayer led by Pastor Cory Musgrave followed by the pledge of allegiance to the flag. City Clerk Tina Hutchcraft called the roll:
Mayor: Brent Maguire
City Clerk: Tina Hutchcraft
City Treasurer: Julie Duncan
City Attorney: Darrin Rice
Aldermen: Ralph Barbre; Mike Pottorff; Jim Griffith; Tyler Lampley; Eugene McGill; Jerry Lisenbee; Terry Stahl; Ed Prince
Also Present: Kyle Ellis; Wayne County Press; Ken Otey, WFIW Radio; Andrew Miller, Fire Chief; Keith Colclasure, Police Chief; Silas Eckleberry, Assistant Police Chief; Flo Simpson, FADC; Rick Doty, Gas Department; Brad Edler; and other citizens from the community.
The minutes of the meeting of July 24, 2018, agendas and bills of August 14, 2018 were sent out to those entitled to receive them. Mayor Maguire asked for approval of the minutes for the July 24, 2018 meeting. Motion by Alderman Lampley, seconded by Alderman McGill to approve the minutes of the meeting of July 24, 2018.
Vote yes: McGill; Pottorff; Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee Vote no: none
Mayor Maguire declared motion carried.
Mayor Maguire asked for approval to pay the bills for the August 14, 2018 meeting. A motion was made by Alderman Barbre, seconded by Alderman Pottorff to approve the bills for payment. Vote yes: Pottorff; Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill
Vote no: none
Mayor Maguire declared motion carried.
Ordinance Approving Service Provider Fees with NewWave – This proposed ordinance provides that the City would collect 3% of the annual gross revenues derived from NewWave providing video and cable services from households in Fairfield. This ordinance was presented at the last Council meeting and Alderman Barbre questioned if these fees also include phone service and internet service as well as the stated video and cable services. Attorney Rice researched the statute concerning service provider fees and he stated it does not include phone service and internet service. A motion was then made by Alderman Pottorff, seconded by Alderman Griffith to adopt Ordinance No. 18-0814-160 to allow the City of Fairfield to collect service provider fees from Telecommunications Management LLC, dba NewWave.
Vote yes: Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff
Vote no: none
Mayor Maguire declared motion carried and Ordinance No. 18-0814-160 approved and duly adopted.
Albion Radio Communications/Maintenance Agreement – A maintenance agreement with Ray Conley of Albion Radio Communications for radio and transmitter maintenance at the Airport needs to be approved. The cost per hour in the last agreement was $70.00 and is now $80.00 and mileage was $.85 per mile and is now $.70 per mile. There hasn’t been an increase in the cost since 2012. This agreement is for one year. A motion was made by Alderman Griffith, seconded by Alderman Pottorff to approve this agreement.
Vote yes: Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff; Prince Vote no: none
Mayor Maguire declared motion carried.
Discussion of Maintenance at 6th Street Substation – Electric Engineer Brad Edler spoke to the Council about repairs and maintenance needed on our electric system. He feels the City should lay out a five-year plan to make all the needed repairs. He told the Council that we have a single line coming from the south substation to the 6th Street substation. The downtown substation is connected to the power plant and it is our distribution throughout the whole city. Most of the equipment in this substation is approximately 50 years old. There are two transformers at this substation. The 1970 transformer tests well. However, it does have a problem with a control that is old and erratic. The transformer that was built in 2010 has a minor issue with a fiber optic cable that keeps the voltage regular. The single line coming in also needs to be addressed. He also said another thing to look at in the future is to add a third transformer at the south substation to have more stability with our electric system. The breakers in the 6th Street substation are 50 years old and also need to be repaired. There is a company that supplies exact replacement parts for these breakers. This is the only company that supplies these parts so Mr. Edler suggested the bidding process would not help us get a better price and would be a waste of time. He said there is an 11-12 week lead time to get these parts in. It was also mentioned that the south 69 kv line to McLeansboro is in really bad shape and might not be reliable if we need it. A question was asked if Wayne-White could be a back up source of power for us. Mr. Edler said their system is out of phase with Ameren and in order to make it work we would have to purchase a phase shifting transformer that would cost over $1 million. The work on the electric system will be brought back to the Council at a later time.
Resolution for Approval of Statement of Intent with IDOT for Street Resurfacing of Portions of Main & Delaware – A motion was made by Alderman Prince, seconded by Alderman Lampley to adopt Resolution No. 18-0814-277 approving the statement of intent with the Illinois Department of Transporation for the street resurfacing of portions of Main and Delaware and to authorize the Mayor and the City Clerk to execute the statement of intent.
Vote yes: Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl
Vote no: none
Mayor Maguire declared motion carried and Resolution No. 18-0814-277 approved and duly adopted.
Resolution Authorizing Utility Easement with Casey’s – Casey’s has closed on the purchase of the former Airtex property between Main and Delaware and will be expanding there. This resolution grants easement rights to the City for our utilities. A motion was made by Alderman Lampley, seconded by Alderman Stahl to adopt Resolution No. 18-0814-278 to authorize a utility easement with Casey’s.
Vote yes: Griffith; Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Mayor Maguire declared motion carried and Resolution No. 18-0814-278 approved and duly adopted.
Resolution Authorizing a Contract with Frontier – The City will have to relocate our electric poles for Casey’s and Frontier will also have to relocate their lines. Frontier told Casey’s the cost to move these lines would cost $90,308.93. Casey’s asked if the City could help pay part of this cost. They are not asking the City for any other assistance in their project. This resolution would authorize a contract with Frontier Communications to share the cost. The City’s portion will be $45,308.93 and Casey’s will pay $45,000.00. A motion was made by Alderman Barbre, seconded by Alderman Pottorff to approve Resolution No. 18-0814-279 authorizing a contract with Frontier to share the cost of the relocation of Frontier Communication lines at the new Casey’s location.
Vote yes: Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre; Griffith
Vote no: none
Mayor Maguire declared motion carried and Resolution No. 18-0814-279 approved and duly adopted.
Resolution Authorizing an Intergovernmental Agreement with FCHS for a School Resource Officer – Mayor Maguire presented an agreement with Fairfield Community High School for a school resource officer. The high school will pay for 80% of the cost and the city will pay for 20%. This is a three-year agreement and at the end of the three years we will evaluate the agreement and decided if we want to continue. If the high school approves this agreement an officer will be assigned to the high school. The Council will then need to give the Board of Fire & Police Commissioners approval to hire a new officer from the current eligibility list to fill the vacancy at the police department. This will be placed on the next agenda. Chief Colclasure will assign duties to the SRO when the officer is not working at FCHS. A motion was made by Alderman Stahl, seconded by Alderman Prince to approve Resolution No. 18-0814-280 to enter into an Intergovernmental Agreement with Fairfield Community High School for a School Resource Officer.
Vote yes: Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre; Griffith; Lampley
Vote no: none
Mayor Maguire declared motion carried and Resolution No. 18-0814-280 approved and duly adopted.
Agreement with Connor & Connor for Water & Sewer Rate Analysis – At our last meeting Engineer Shannon Woodard spoke with the Council concerning several water projects we need to consider in the future. He also mentioned that in order to be considered for USDA grants for these types of projects they look at water and sewer rates. Our current rates need to be looked at and possibly increased. A motion was made by Alderman Griffith, seconded by Alderman Lampley to approve an engineering agreement with Connor & Connor for water and sewer rate analysis.
Vote yes: McGill; Pottorff; Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee
Vote no: none
Mayor Maguire declared motion carried.
Agreement with Connor & Connor for the Rt. 15 East/West Water Improvements – A motion was made by Alderman Pottorff, seconded by Alderman Lampley to approve an engineering agreement with Connor & Connor for the Rt. 15 East/West water improvement project.
Vote yes: Pottorff; Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill
Vote no: none
Mayor Maguire declared motion carried.
Resolution Authorizing Agreement with Moran Economic Development –The City of Fairfield/Wayne County Enterprise Zone is scheduled to expire in March of 2020. The State has changed the process for approving Enterprise Zones and has limited the number they will approve. Because of this, the Economic Development Commission met with representatives from Hamilton County, the City of McLeansboro and Moran Economic Development to discuss the possibility of partnering together to create a new Enterprise Zone to increase our chances of being granted an extension. Our zone extends all the way to Interstate 64 and Hamilton County’s zone extends to Interstate 64 as well. The plan includes connecting the two Enterprise Zones. The Enterprise Zone program is designed to stimulate economic growth and neighborhood revitalization in economically depressed areas of the state. A motion was made by Alderman Stahl, seconded by Alderman McGill to approve the Resolution No. 18-0814-281 to enter into an agreement with Moran Economic Development for assistance with the Enterprise Zone application.
Vote yes: Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff
Vote no: none
Mayor Maguire declared motion carried and Resolution No. 18-0814-281 approved and duly adopted.
Resolution Approving Zoning Board Appointment – Ron Rush has resigned from the Zoning Board. Mayor Maguire would like to appoint Niki Roethe to the Zoning Board to fill this vacancy. A motion was made by Alderman Pottorff, seconded by Alderman Griffith to approve Resolution No. 18-0814-282 to appoint Niki Roethe to the Zoning Board.
Vote yes: Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff; Prince
Vote no: none
Mayor Maguire declared motion carried and Resolution No. 18-0814-282 approved and duly adopted.
Motor Fuel Tax Audit Report – City Clerk Tina Hutchcraft reported to the Council that we have received the Motor Fuel Tax Audit report showing the receipts and disbursements for January 1, 2013 through December 31, 2016. The records of the City are in agreement with the records maintained by the Department of Transportation.
Miscellaneous – Mayor Maguire told the Council there will be airplane rides at the airport this Saturday. The cost is $15 for kids and $25 for adults.
Miscellaneous – Mayor Maguire told the Council that Wabash Independent Network is wanting to expand their services in our area. They are in the process of trying to obtain a loan from an organization and they have asked for a letter of support from the city to send to the agency stating that we would be okay with them attaching to our poles going from here to Albion. If they are able to expand here we would have to enter into a pole attachment agreement with them at that time.
Executive Session – Alderman Griffith made a motion, seconded by Alderman Lampley to go into Executive Session to discuss Section 2(c)(21) – discuss minutes of closed session meetings and Section 2(c)(1) – the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body.
Vote yes: Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl Vote no: none
Mayor Maguire declared motion carried.
Return to Regular Session – Alderman Barbre made a motion, seconded by Alderman Griffith to return to regular session.
Vote yes: Barbre; Pottorff; Griffith; Lampley; McGill; Lisenbee; Stahl; Prince
Vote no: none
Mayor Maguire declared motion carried and Council returned to regular session at 7:28 p.m.
Adjourn Meeting – Motion by Alderman Barbre, seconded by Alderman Pottorff to adjourn the meeting.
Vote yes: 8
Vote no: 0
Mayor Maguire declared meeting adjourned at 7:33 p.m.
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