Harrisburg Community Unit School District 3 Board of Education met September 18.
Here is the minutes provided by the board:
The regular meeting of the Board of Education of Harrisburg Community Unit School District #3, Saline County, Illinois, was held at 6:00 p.m. on Tuesday, September 18, 2018 as announced by posted public notice and by mail. The following members of the Board were present: Mr. Chris Penrod, Mr. Kevin Dowdy, Mr. Jeffrey Drake, Mr. Tom DeNeal, Mr. Ryan Lambert, Mr. Jonathan Russell, and Mr. Billy Smith.
The following administrators were present: Mike Gauch, Scott Dewar, Kim Williams, John Crabb, Natalie Fry, Randy Smithpeters, Eric McCollum, and Debbie McGowan. The following Unit #3 staff members were present: Keri Holland, Marsha Byas, Tony Chrisman, Janet Hughes, Tiffany Nyberg, and Phil Nyberg. The following members of the public were present: John Baker, Greg Williams, and Tim King.
With a quorum of the members of the Board being present, President Penrod called the meeting to order and declared the Board to be in session for the transaction of business.
President Penrod led the Board, staff and attendees in the Pledge of Allegiance
Mr. Dowdy moved and Mr. Lambert seconded the motion to enter into Executive Session to review Executive Session Minutes, to discuss retirements, resignations, the possible employment, appointment, compensation and discipline of employees of the Board of Education or complaints against employees of the Board. Upon a call of the President for a vote to be taken and the vote having been taken, it was determined the results of said motion carried.
Board entered into Closed Session at 6:01 p.m.
Mr. DeNeal moved and Mr. Smith seconded the motion to reconvene in open session at 6:23 p.m. Upon a call of the President for a voice vote to be taken and the vote having been taken, it was determined the results of said motion carried.
Recognition And Comments From Employees And Public:
John Baker with Baysinger Construction gave an update on the construction project at the High School. Gregory Williams with Siemans discussed the benefits of Solar Power.
Mr. DeNeal moved and Mr. Russell seconded the motion to approve the District to sign a Letter of intent to allow Siemens Industry to complete a detailed energy and site study on the feasibility of Solar Electricity for the District. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. Drake seconded the motion to approve the minutes of the August 8, 2018 Special Board Meeting. On a call of the roll, Mr. Russell, Mr. Lambert, Mr. DeNeal, Mr. Drake, Mr. Dowdy, and Mr. Penrod voted yea. Mr. Smith abstained. Motion carried.
Mr. Drake moved and Mr. Dowdy seconded the motion to approve the minutes of the August 21, 2018 Regular Board Meeting. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Lambert moved and Mr. Dowdy seconded the motion to approve the minutes of the September 5, 2018 Special Board Meeting. On a call of the roll, Mr. DeNeal, Mr. Drake, Mr. Dowdy, Mr. Russell, Mr. Lambert, and Mr. Penrod voted yea. Mr. Smith abstained. Motion carried.
Mr. Smith moved and Mr. Dowdy seconded the motion to approve the Bills Due and Payable. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. Lambert seconded the motion to approve the Treasurer’s Report. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Dowdy moved and Mr. Drake seconded the motion to approve the Expenditure and Revenue Reports. On a call of the roll, the motion received a unanimous vote of yea.
The Board of Education reviewed the monthly Activity Fund Summaries from each building.
Administrator/Coordinator Reports:
Superintendent – Mike Gauch
▪ Val Hodges has been asked by the Illinois State Board of Education to speak at the National Child Nutrition Conference. Our program has been recognized state wide for several of the initiatives she has created with this program.
West Side Primary - Principal Kim Williams
▪ Thanked the City of Harrisburg for donating the vacant lot across from WS.
East Side Intermediate - Principal Natalie Fry
Harrisburg Middle School - Principal John Crabb
Harrisburg High School - Principal Scott Dewar
▪ Provided an update on the Matrix program.
Building and Grounds - Tony Chrisman
▪ Lockers are being installed at the High School.
Technology, Media, Grants, Special Education
Mr. Dowdy moved and Mr. Smith seconded the motion to approve the District budget for the 18-19 school year and authorize the Superintendent to submit to the Regional Office of Education and the State Board as presented. On a call of the roll, the motion received a unanimous vote of yea.
The District has not received the Property Tax Computation as of this time.
Superintendent Gauch reported he is looking into purchasing Science and Social Studies Textbooks for 19-20.
Mr. DeNeal moved and Mr. Russell seconded the motion to approve the purchase of technology up to but not to exceed $100,000. This will include 180 chrome books for East and West Side, 6 mobile charging carts and 3 touch technology boards each for East, West and Middle School. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. Smith seconded the motion to approve the Intergovernmental agreement with the City of Harrisburg to accept the donation of property at 422 W. Lincoln Street as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Lambert moved and Mr. Drake seconded the motion to approve Superintendent Gauch to submit a sealed bid on lot owned by the city and to inquire about a property privately owned that are connecting to or adjacent to High School property. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Lambert moved and Mr. Smith seconded the motion to approve the hire of 2 full time classroom aides for the Kindergarten classrooms to share to assist due to increased enrollments. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Dowdy seconded the motion to approve the purchase of a 15 passenger van from Jim Hayes at the cost of $29,190 to utilize for extra curricular and club activities. On a call of the roll, Mr. Smith, Mr. Russell, Mr. Lambert, Mr. Drake, Mr. Dowdy, and Mr. Penrod voted yea. Mr. DeNeal voted nay. Motion carried.
Mr. Lambert moved and Mr. Smith seconded the motion to approve the Consideration and action on a Resolution providing for the issue of $782,600 General Obligation Refunding School Bonds, Series 2018, of Community Unit School District Number 3, Saline County, Illinois, for the purpose of refunding certain outstanding bonds of said School District, providing for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds, and authorizing the sale of said bonds to the purchaser thereof. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Drake moved and Mr. Dowdy seconded the motion to approve the Executive Session minutes of the August 8, 2018 Special Board Meeting. On a call of the roll, Mr. DeNeal, Mr. Drake, Mr. Dowdy, Mr. Smith, Mr. Russell, and Mr. Penrod voted yea. Mr. Lambert abstained. Motion carried.
Mr. Lambert moved and Mr. Smith seconded the motion to approve the Executive Session minutes of the August 21, 2018 Regular Board Meeting. On a call of the roll, Mr. DeNeal, Mr. Drake, Mr. Smith, Mr. Lambert, Mr. Russell, and Mr. Penrod voted yea. Mr. Dowdy abstained. Motion carried.
Mr. Lambert moved and Mr. Drake seconded the motion to approve the Executive Session minutes of the September 5, 2018 Regular Board Meeting. On a call of the roll, Mr. Drake, Mr. Dowdy, Mr. Russell, Mr. Lambert, Mr. DeNeal, and Mr. Penrod voted yea. Mr. Smith abstained. Motion carried.
Mr. Dowdy moved and Mr. Smith seconded the motion to approve the review of the past 6 months of closed session minutes and all will remain closed. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. Dowdy seconded the motion to accept the letter of retirement from Melinda Wolf as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Drake moved and Mr. Smith seconded the motion to accept the letter of retirement from Ronda Ego as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Drake seconded the motion to approve the resignation letter of Sheila Clore effective immediately. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Dowdy moved and Mr. DeNeal seconded the motion to approve the transfer of Shannon Stanley in accordance with SEIU contract from East Side School to High School Day Shift custodian. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Lambert seconded the motion to hire Rusty Borders to 2nd Shift High School Custodian position. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Dowdy moved and Mr. Lambert seconded the motion to hire Scott Cummins to fill East Side School 2nd Shift Custodian. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Drake seconded the motion to hire Kevin Thaxton to fill long term Medical leave for 2nd shift High School Custodian. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Drake moved and Mr. Lambert seconded the motion to approve Volunteer Football Coach T.W. Norman for the remainder of the 18-19 season. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Drake seconded the motion to approve Melissa Dunn as Volunteer Middle School Color Guard Coach for the 18-19 school year. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. Dowdy seconded the motion to approve the following Volunteer Speech Coaches for the 18-19 school year. On a call of the roll, the motion received a unanimous vote of yea.
▪ Meredith Wolf
▪ Gracie Alexander
▪ Emily Patterson
Mr. Drake moved and Mr. Dowdy seconded the motion to officially hire the following EOC Aide to be assigned to their duties by Mrs. Williams. On a call of the roll, the motion received a unanimous vote of yea.
▪ Ashley Moore
▪ Jade Broadhurst
▪ Aaron McRoy
▪ Georgetta Morris
▪ Dennie Dukes
Mr. Smith moved and Mr. Drake seconded the motion to employ Stephanie Milligan as ASC Supervisor. She will be compensated at an Aide’s salary and will receive benefits. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Dowdy seconded the motion to move Angie Williams to level 1/entry level secretarial salary with benefits. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Russell moved and Mr. Smith seconded the motion to hire Scott Isaacs as District Safety Director and Officer as presented. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Smith moved and Mr. Dowdy seconded the motion to VOID the contract of Taylor Miller as Speech Language Pathologist due to failure to secure appropriate certification. On a call of the roll, the motion received a unanimous vote of yea.
Mr. Lambert moved and Mr. Smith seconded the motion to adjourn the meeting. Upon a call of the President for a voice vote to be taken and the vote having been taken, it was determined the result of said motion carried.
The meeting adjourned at 7:55 p.m.
https://www.hbg.saline.k12.il.us/cms/lib/IL02218677/Centricity/Template/GlobalAssets/9-18-18%20Bd.%20Mtg.%20Minutes.pdf
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