Fairfield Public School District 112 Board met Sept. 24.
Here is the minutes provided by the board:
Minutes of the Regular Meeting of the Board of Education of Fairfield Public School District No. 112, Wayne County, Illinois, held in the District Board Room, 200 West Center, Fairfield, Illinois, on Monday, September 24, 2018.
AGENDA #1 – Call to Order – The meeting was called to order at 6:00 P.M. by President Coomer, who directed the Secretary to call the roll.
AGENDA #2 – Roll Call – The Secretary called the roll and the following members answered to their names as called and were found to be present:
Carrie Newman, Gene Kollak, Scott Foster, Shane Neuman, Dan Coomer, Jason McCulley
Members Absent: Andrew Miller
There being a quorum present, the President declared the Board of Education to be in session for the transaction of business.
OTHERS PRESENT:
E. Scott England, Superintendent; April Smith, Center Street Principal; Kristina Gardner, North Side Principal; Carol Dreith, general public
AGENDA #3 – Public Hearing on 2018-2019 Budget. A motion was made by member Shane Neuman to open the public hearing on the 2018-2019 budget. The motion was seconded by member Scott Foster, and on a roll call vote the following members voted yea:
Shane Neuman, Dan Coomer, Carrie Newman, Scott Foster, Jason McCulley, Gene Kollak
Members Absent: Andrew Miller
The President declared the motion passed.
3.1 Public Comments
3.2 Approve 2018-2019 Budget
A motion was made by member Jason McCulley to approve the 2018-2019 budget. The motion was seconded by member Shane Neuman, and on a roll call vote the following members voted yea:
Shane Neuman, Carrie Newman, Scott Foster, Jason McCulley, Dan Coomer, Gene Kollak
Members Absent: Andrew Miller
The President declared the motion passed.
3.3 Close Public Hearing
A motion was made by member Scott Foster to close the public hearing. The motion was seconded by member Shane Neuman, and on a roll call vote the following members voted yea:
Shane Neuman, Scott Foster, Gene Kollak, Carrie Newman, Jason McCulley, Dan Coomer
Members Absent: Andrew Miller
The President declared the motion passed.
AGENDA #4 – Citizens – Non-Agenda Items.
AGENDA #5 – Approval of the Minutes
A motion was made by member Shane Neuman that the Board of Education minutes for the Regular Meeting held on Monday, August 20, 2018, be approved as prepared and mailed to all Board of Education members. The motion was seconded by member Scott Foster, and on a roll call vote the following members voted yea:
Dan Coomer, Shane Neuman, Scott Foster, Gene Kollak, Carrie Newman, Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
AGENDA #6 – Financial Reports
6.1 Treasurer’s Report – The Treasurer’s Report, dated August 31, 2018, was
presented as follows:
Education Fund $3,199,815.83
Building Fund $547,380.03
Debt Services Fund $40,020.77
Transportation Fund $92,065.79
IMRF Fund $71,488.78
Working Cash Fund $178,659.26
Tort Fund $238,956.61
Fire Prevention/Safety Fund $239,141.19
Total $4,607,528.26
There being no additions or corrections, the President declared the Treasurer’s Report will stand approved as presented.
6.2 Salaries – Member Jason McCulley made a motion that the salaries for the District for the month of September 2018, be approved and ordered paid. The motion was seconded by member Shane Neuman, and on a roll call vote the following members voted yea:
Shane Neuman, Dan Coomer, Carrie Newman, Gene Kollak, Scott Foster, Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
6.3 Bills – Current bills, as listed, were presented for payment. After examination of the listed bills, member Shane Neuman made a motion to approve the bills for payment. The motion was seconded by member Scott Foster, and on a roll call vote the following members voted yea:
Dan Coomer, Shane Neuman, Carrie Newman, Gene Kollak, Scott Foster, Jason McCulley.
Members Absent: Andrew Miller
The President declared the motion passed.
AGENDA #7 – Superintendent’s Report
7.1 Revenue Expenditure Report
Dr. England reported that a revenue to expenditure report would not be available until after the budget is approved.
7.2 Food Service Report
A food service report is not available until October. Both August and September will presented at that time.
7.3 Transportation Report
Dr. England reviewed the monthly transportation report.
7.4 School Improvement Plan
Dr. England stated that the School Improvement Plan is currently being overhauled. The Plan should be ready to present in October.
7.5 Updating FNB Signature Card
Dr. England told the Board that the FNB Signature Card must be updated to remove old names. The bank requires board action to finalize this update.
7.6 2018 PARCC Test Scores
Dr. England presented a brief look into the 2018 PARCC results. Full results will be available in October. The general update noted that the District has made improvements.
7.7 FY18 Audit
Dr. England told the Board that the District’s auditors, Leymond Hardcastle, has submitted an extension request to the ROE. A final report from the auditors should be at the November board meeting.
7.8 FY19 Risk Management Plan
Dr. England reviewed the FY19 Risk Management Plan with the Board.
7.9 Annual Bleacher Inspection
Dr. England reported that Kenny Brooks has completed the bleacher inspection on all bleachers at both schools. All bleachers passed inspection.
7.10 Itemized Salary Compensation
Dr. England reported that state law requires the Disrict to report salary, compensation, and benefits for all certified staff members by October 1 as well as presenting the report to the Board.
7.11 Junior Achievement
Dr. England reported that we have annually contributed $350 to the Junior Achievement program. He recommended the Board make this annual contribution for this year as well.
7.12 Gymnasium Renaming Resolution
Dr. England proposed a resolution to the Board that the Center Street gym be renamed The Gymna”Z”ium, in Honor of Diana “Z” Zurliene.
AGENDA #8 – Principals’ Reports
8.1 Center Street School
Mrs. Smith reported that the 4th graders enjoyed Safety Day back on August 30th. Jr. Beta Club held their Induction on September 4. Fourth graders presented a 9/11 memorial program for the school and community. One September 13, 5th graders participated in Tech Fest presented by the U of I Extension Office. The Colts’ softball team won their Class M regional and will be playing at state this coming Saturday at 3:30 in Pinckneyville. Pep Club t-shirt orders have been a huge success so far.
8.2 North Side School
Mrs. Gardner reported that 44 potential incoming pre-k students were screened during September 12-14. Sergeant Brad Sager from the Fairfield Police Department was the first character education speaker of the year. He spoke on Compassion. Grandparents’ Day was held on Friday, September 7 for K-3 and on Monday, September 10 for pre-k. Last Friday third grade visited city hall to tie into their reading unit on government. Student had the opportunity for a Q&A with Mayor Maguire.
AGENDA #9 – Board Members Request/Report
AGENDA #10 – Discussion Items
10.1 Updating FNB Signature Card
Dr. England the Board discussed the proposed action on updating the FNB signature card.
10.2 Discuss FY19 Risk Management Plan
Dr. England and the Board discussed the proposed FY19 Risk Management Plan.
10.3 Discuss Junior Achievement Donation
Dr. England the Board discussed donating $350 to the Junior Achievement.
10.4 Gymnasium Renaming Resolution
Dr. England and the Board discussed the Resolution proposing to change the name of Center Street’s gym.
AGENDA #11 – Action Items
11.1 A motion was made by member Jason McCulley to remove Heidi Hodges from the FNB Signature card and have Katherine M. Schmitz and Gay L. Wright as the two signers on the account. The motion was seconded by member Shane Neuman, and on a roll call vote the following members voted yea:
Dan Coomer, Carrie Newman, Scott Foster, Gene Kollak, Shane Neuman, Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
11.2 A motion was made by member Shane Neuman to approve the FY19 Risk Management Plan. The motion was seconded by member Scott Foster, and on a roll call vote the following members voted yea:
Shane Neuman, Gene Kollak, Scott Foster, Dan Coomer, Carrie Newman, Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
11.3 A motion was made by member Jason McCulley to approve a donation in the amount of $350 to the Junior Achievement Program. The motion was seconded by member Scott Foster, and on a roll call vote the following members voted yea:
Dan Coomer, Carrie Newman, Scott Foster, Gene Kollak, Shane Neuman, Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
11.4 A motion was made by member Shane Neuman to approve the renaming of the Center Street Gymnasium to be officially recognized as The Gymna”Z”ium, in honor of Diana “Z” Zurliene. The motion was seconded by member Carrie Newman, and on a roll call vote the following members voted yea:
Dan Coomer, Gene Kollak, Shane Neuman, Scott Foster, Carrie Newman, Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
AGENDA #12 – Closed Session to Discuss Information Regarding Appointment, Employment, Retirement, or Dismissal of an Employee, Labor Relations, Collective Negotiations, Litigation, and Student Discipline (5ILCS 120/2a)
A motion was made by member Scott Foster that the Board enter Closed Session at the hour of 6:38 P.M. The motion was seconded by member Shane Neuman, and on a roll call vote the following members voted yea:
Shane Neuman, Carrie Newman, Dan Coomer, Scott Foster, Gene Kollak, Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
A motion was made by member Shane Neuman that the Board end the Closed Session at the hour of 6:52 P.M. The motion was seconded by member Scott Foster, and on a roll call vote the following members voted yea:
Carrie Newman, Gene Kollak, Scott Foster, Dan Coomer, Shane Neuman, Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
AGENDA #13 – Action Items
A motion was made by member Shane Neuman to approve Jade McCulley as a paraprofessional for FY19. The motion was seconded by member Scott Foster, and on a roll call vote the following members voted yea:
Shane Neuman, Dan Coomer, Scott Foster, Gene Kollak, Carrie Newman Members Abstaining: Jason McCulley
Members Absent: Andrew Miller
The President declared the motion passed.
AGENDA #14 – Information Items
AGENDA #15 – Adjournment
A motion was made by member Shane Neuman that the meeting adjourn at 6:54P.M. The motion was seconded by member Jason McCulley, and on a roll call vote the following members voted yea:
Scott Foster, Dan Coomer, Shane Neuman, Carrie Newman, Gene Kollak, Jason McCulley.
Members Absent: Andrew Miller
The President declared the motion passed.
https://www.fairfieldcolts.com/cms/lib/IL02204683/Centricity/Domain/11/September%202018%20Regular%20Board%20Meeting%20Minutes.pdf
Alerts Sign-up