City of Fairfield Council met Dec. 27.
Here is the minutes provided by the council:
Meeting called to order by Mayor Brent Maguire at 6:00 P.M.
Prayer led by Ralph Barbre followed by the pledge of allegiance to the flag.
City Clerk Tina Hutchcraft called the roll:
Mayor: Brent Maguire
City Clerk: Tina Hutchcraft
Deputy Clerk: Dian Downs
City Treasurer: Julie Duncan
City Attorney: Darrin Rice
Aldermen: Ralph Barbre; Mike Pottorff; Jim Griffith; Tyler Lampley; Eugene McGill; Jerry Lisenbee; Terry Stahl; Ed Prince
Also Present: Kyle Ellis, Wayne County Press; Ken Otey, WFIW Radio; Andrew Miller, Fire Chief; Keith Colclasure, Police Chief; Silas Eckleberry, Assistant Police Chief; Flo Simpson, FADC; and other citizens from the community.
The minutes of the meeting of December 11, 2018, agendas and bills of December 27, 2018 were sent out to those entitled to receive them. Mayor Maguire asked for approval of the minutes for the December 11, 2018 meeting. Motion by Alderman Stahl, seconded by Alderman McGill to approve the minutes of the meeting of December 11, 2018.
Vote yes: Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff
Vote no: none
Mayor Maguire declared motion carried.
Mayor Maguire asked for approval to pay the bills for the December 27, 2018 meeting. A motion was made by Alderman Barbre, seconded by Alderman Pottorff to approve the bills for payment.
Vote yes: Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff; Prince
Vote no: none
Mayor Maguire declared motion carried.
Resolution No. 18-1227-294/Approve Legal Service Agreement for USDA Grant for Police Vehicle – We are trying to secure a USDA grant in order to purchase a vehicle for the police department. The USDA requires the City of Fairfield enter into a formal legal service agreement with them. A motion was made by Alderman Pottorff, seconded by Alderman Prince to adopt this resolution approving the legal service agreement for the USDA grant for the Police Vehicle.
Vote yes: Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl
Vote no: none
Mayor Maguire declared motion carried and Resolution No. 18-1227-294 approved and duly adopted.
Approval of Services Contract with ADG Architecture & Design Services, Ltd. – ADG Architecture & Design Services, Ltd. has been providing architecture and engineering services related to the demolition of the former Fire Department and Chamber of Commerce buildings. Prior to approving a bid for the work, the Council will need to approve a services contract with ADG. A motion was made by Alderman Lampley, seconded by Alderman Griffith to approve the contract with ADG Architecture & Design Services, Ltd.
Vote yes: Griffith; Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Mayor Maguire declared motion carried.
Approval of Demolition Bid – Bids for the demolition of the old Fire Department and Chamber of Commerce buildings were opened December 11th. We received two bids. One bid was from Jeff Guisewite Inc. of Mt. Carmel, IL in the amount of $92,650.75 and the other was from S. Shafer Excavating Inc. of Pontoon Beach, IL in the amount of $136,000.00. Mayor Maguire stated he would like to schedule the demolition work to start in February or March 2019. A motion was made by Alderman Lampley, seconded by Alderman Barbre to approve the bid from Jeff Guisewite Inc. in the amount of $92,650.75 for the building demolition and asbestos abatement.
Vote yes: Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre; Griffith
Vote no: none
Mayor Maguire declared motion carried.
Resolution No. 18-1227-295/Zoning Board Appointment – Pat Cooper has resigned from the Zoning Board effective December 31, 2018. Mayor Maguire would like to appoint Dewey Eckleberry to the Zoning Board to fill this vacancy. A motion was made by Alderman Barbre, seconded by Alderman Griffith to approve Resolution No. 18-1227-295 to appoint Dewey Eckleberry to the Zoning Board to fill the unexpired term of Pat Cooper with the term expiring the second Tuesday of May, 2022. This appointment will be effective January 1, 2019.
Vote yes: Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre; Griffith; Lampley
Vote no: none
Mayor Maguire declared motion carried and Resolution No. 18-1227-295 approved and duly adopted.
CGI Communications Inc. Agreement – The Mayor spoke to the Council about a Community Showcase Program with CGI Communications Inc. CGI recently produced a marketing and promotional video for the Illinois Municipal League. CGI works with municipalities and would like to produce four promotional videos to help promote tourism, educate and welcome new families and residents, and attract new businesses. These videos are done at no cost to the city. They do attempt to get sponsorships through the local businesses but even if they don’t get any sponsorships they would still produce the videos for us free of charge. Mayor Maguire feels this would be good for our community and would like the city to enter into this agreement. This will not interfere at all with any videos that are being planned by the Y-Fairfield group. A motion was made by Alderman Pottorff, seconded by Alderman Stahl to approve the agreement with CGI Communications Inc. for participation in a Community Video Program.
Vote yes: McGill; Pottorff; Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee
Vote no: none
Mayor Maguire declared motion carried.
Approval of the Fuel Dispensing Project for the Airport and Award Bid – Previously the Council rejected bids for this project because they were greater than the maximum authorized amount approved by the federal government. We then sought bids again and two bids were received. Kieffer Bros. submitted a bid in the amount of 322,031 and Illinois Oil Marketing submitted a bid in the amount of $457,100. After speaking with the engineers, they agreed that their estimate may have been a little low. They agreed that the low bid was reasonable and we have received approval from the federal government to increase the amount we could spend on the project. The project will be 90% federally funded with the city being responsible for the remaining 10% (approximately $40,400). A motion was made by Alderman Griffith, seconded by Alderman Lampley to approve the additional cost of the fuel dispensing project for the airport and to award the bid to Kieffer Bros. Construction of Mt. Carmel in the amount of $322,031.
Vote yes: Pottorff; Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill
Vote no: none
Mayor Maguire declared motion carried.
Executive Session – Alderman Prince made a motion, seconded by Alderman McGill to go into Executive Session to discuss Section 2(c)(21) – discuss minutes of closed session meetings and Section 2(c)(1) – the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body.
Vote yes: Prince; Stahl; Barbre; Griffith; Lampley; Lisenbee; McGill; Pottorff
Vote no: none
Mayor Maguire declared motion carried.
Return to Regular Session – Alderman Pottorff made a motion, seconded by Alderman Prince to return to regular session.
Vote yes: Barbre; Pottorff; Griffith; Lampley; Lisenbee; McGill; Stahl; Prince
Vote no: none
Mayor Maguire declared motion carried and Council returned to regular session at 6:39 p.m.
Adjourn Meeting – Motion by Alderman Stahl, seconded by Alderman McGill to adjourn the meeting.
Vote yes: 8
Vote no: 0
Mayor Maguire declared meeting adjourned at 6:41 p.m.
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