City of Fairfield Council met April 23.
Here is the minutes provided by the council:
Meeting called to order by Mayor Brent Maguire at 6:00 P.M.
Prayer led by Mayor Maguire followed by the pledge of allegiance to the flag.
City Clerk Tina Hutchcraft called the roll:
Mayor: Brent Maguire
City Clerk: Tina Hutchcraft
City Treasurer: Julie Duncan
City Attorney: Darrin Rice
Aldermen: Ralph Barbre; Mike Pottorff; Tyler Lampley; Eugene McGill; Jerry Lisenbee; Terry Stahl; Ed Prince
Absent: Jim Griffith
Also Present: Amanda White, Wayne County Press; Tom Mathews, Wayne County Press; Ken Otey, WFIW Radio; Keith Colclasure, Police Chief; Andrew Miller, Fire Chief; Tyler Lashbrook, Electric Department; Silas Eckleberry, Assistant Police Chief; Kevin Leonard, Water Distribution; Jon Colclasure, Wastewater; Shannon Woodard, Connor & Connor; Dian Downs; Flo Simpson, FADC; and other citizens from the community.
The minutes of the meeting of April 9, 2019, agendas and bills of April 23, 2019 were sent out to those entitled to receive them. Mayor Maguire asked for approval of the minutes for the April 9, 2019 meeting. Motion by Alderman Prince, seconded by Alderman Stahl to approve the minutes of the meeting of April 9, 2019.
Vote yes: Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Mayor Maguire asked for approval to pay the bills for the April 23, 2019 meeting. A motion was made by Alderman Pottorff, seconded by Alderman Barbre to approve the bills for payment.
Vote yes: Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Award Bid for Wastewater Treatment Plant Generator – Five bids were received for the generator needed at the Wastewater Treatment Plant. The bids were: Brown Electric Inc. - $38,565; Xylem Dewatering Solutions - $90,664.26; Hoesli Diesel, $52,798.12; Loyd Electric LLC - $42,100; and Skill Electric LLC - $54,800. The bid from Brown Electric did not include the cost of concrete work and no fuel was included. The bid from Loyd included concrete work, new wire from the generator to the transfer switch and fuel to complete testing and training. A motion was made by Alderman Pottorff, seconded by Alderman Prince to award the bid to Loyd Electric LLC in the amount of $42,100.
Vote yes: Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre; Lampley
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Approval of Engineering Agreement with Connor & Connor – Mayor Maguire presented an engineering agreement with Connor & Connor for the NW 10th Street resurfacing project. A motion was made by Alderman Lampley, seconded by Alderman Stahl to approve the engineering agreement.
Vote yes: McGill; Pottorff; Prince; Stahl; Barbre; Lampley; Lisenbee
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Resolution No. 19-0423-301 Appropriating MFT Funds – Mayor Maguire asked for Council to approve a resolution appropriating $120,000 from the Motor Fuel Tax Fund for the NW 10th Street Project. A motion was made by Alderman Lisenbee, seconded by Alderman McGill to approve this resolution.
Vote yes: Pottorff; Prince; Stahl; Barbre; Lampley; Lisenbee; McGill
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried and Resolution No. 19-0423-301 approved and duly adopted.
Consideration of Bids for the Water Distribution System State Route #15 Upgrade – Shannon Woodard with Connor & Connor presented bids received for the Rt. 15 water distribution system upgrades. The engineer’s estimate was $1,868,117.00. Four bids were received. The bids were: B&T Drainage - $1,786,358.00; Haier Plumbing - $2,030,748.00; and Kieffer Bros. - $2,297,647.00. Wiggs Excavating did submit a bid but was rejected because it was not a complete bid. Shannon explained that he had also asked for an alternate bid to use poly tubing instead of copper. B&T Drainage submitted a bid for $8,500.00 for that if the Council decided to go with the poly. Shannon as well as Kevin Leonard, Leadman for the Water Distribution Department recommended using poly instead of copper. Our ordinance now says that copper must be used but if Council decides to use poly tubing we will need to amend our ordinance to include the use of poly. This bid included the cost to replace lines along Rt. #15 from Airport Road to East 7th Street along Delaware and Main including lines in between the highways. It also included new fire hydrants. A motion was made by Alderman Lisenbee, seconded by Alderman Pottorff to award the bid to B&T Drainage in the amount of $1,786,358.00.
Vote yes: Prince; Stahl; Barbre; Lampley; Lisenbee; McGill; Pottorff
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Shannon stated that an official agreement with B&T Drainage will be brought back to Council for approval as well as the change order for the deduct to use the poly tubing instead of copper. Shannon also submitted an invoice for engineering services and this will be included in the bills for the next meeting.
City Band – The City Band has plans to perform five concerts this year. They will perform four concerts in June and a special patriotic concert on July 3rd. Last year we appropriated $7,000 for the concerts. Alderman McGill asked what the money is used for and how many people that perform are local people. Mayor Maguire stated the money is used to pay the band members and he estimated that at least 70% of the players are from Wayne County. He does not have specific numbers. Alderman Barbre made a motion, seconded by Alderman Pottorff to approve setting aside $7,000 for the city band concerts.
Vote yes: Stahl; Barbre; Lampley; Lisenbee; Pottorff; Prince
Vote no: McGill
Absent: Griffith
Mayor Maguire declared motion carried.
Discussion Concerning Trailer Ordinance Amendment – The trailer committee consisting of Tyler Lampley, Jerry Lisenbee, and Eugene McGill has been meeting with the zoning board concerning amendments to the trailer ordinance. Alderman Lampley gave a list of some possible changes to the ordinance such as age requirements, licensing and fees, inspections, etc. There is still some language the committee would like to see changed before an ordinance will be presented to the Council for their consideration. The City Attorney also stated there are some items in the ordinance that must be changed according to the state statutes. The trailer committee will work with the City Attorney to make these proposed changes.
Resolution No. 19-0423-302/Approve a Revolving Loan for the Victorian on Main Inc. – Scott and Amy Boyett are planning to open a bed & breakfast on June 29th. They will have seven guest rooms available. They have asked for a revolving loan in the amount of $45,000. They will have three full time employees. The application has been reviewed by the Economic Development Commission and they recommend Council approval of this request. A motion was made by Alderman Lampley, seconded by Alderman Prince to adopt this resolution approving the revolving loan to the Victorian on Main Inc. in the amount of $45,000.
Vote yes: Barbre; Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried and Resolution No. 19-0423-302 approved and duly adopted.
Updating Police & Fire Eligibility Lists – Chief Colclasure reported to the Council that our current eligibility list for police has been exhausted. The fire department has only one applicant left and they want to update their list as well. A motion was made by Alderman McGill, seconded by Alderman Stahl to authorize the Board of Fire & Police Commissioners to conduct testing to update the eligibility lists for police and fire.
Vote yes: Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Seek Bids for Water Filter Chemicals – Mayor Maguire asked for Council approval to seek bids for water filtration chemicals. Motion by Alderman Pottorff, seconded by Alderman McGill to seek bids for water filter chemicals.
Vote yes: Lampley; Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Miscellaneous – Alderman McGill thanked Marty McGuire for his many years of service to the city. He will be retiring soon.
Executive Session – Alderman Stahl made a motion, seconded by Alderman Lampley to go into Executive Session to discuss Section 2(c)(21) – discuss minutes of closed session meetings, Section 2(c)(1) – the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body and Section 2(c)(2) – the collective negotiating matters between the public body and its employees or their representatives.
Vote yes: Lisenbee; McGill; Pottorff; Prince; Stahl; Barbre; Lampley
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried.
Return to Regular Session – Alderman Barbre made a motion, seconded by Alderman Pottorff to return to regular session.
Vote yes: Barbre; Pottorff; Lampley; McGill; Lisenbee; Stahl; Prince
Vote no: none
Absent: Griffith
Mayor Maguire declared motion carried and Council returned to regular session at 8:00 p.m.
Adjourn Meeting – Motion by Alderman Lampley, seconded by Alderman McGill to adjourn the meeting.
Vote yes: 7
Vote no: 0
Absent: 1
Mayor Maguire declared meeting adjourned at 8:05 p.m.
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