Southeastern Illinois College Board of Trustees met May 21.
Here is the minutes provided by the board:
The Southeastern Illinois College Board of Trustees held its regular meeting on Tuesday, May 21, 2019 in the Rodney J. Brenner Board Room. On roll call, the following members were present: Dr. Pat York, Mr. David Dennison, Mrs. Debbie Hughes, Mr. Jim Ellis, Mr. Richard Morgan, Dr. Frank Barbre, and Mr. Alex McRoy. Also present: Lisa Hite, Gina Sirach, Dr. Chad Flannery, Sky Fowler, Sara DeNeal, Matt Lees, Dr. Diane King, Cathy Stewart, Dr. Jonah Rice, and Lisa Dye.
Dr. York welcomed guests and allowed a time for comment.
Mrs. Hughes made a motion to go into closed session, seconded by Mr. Dennison. Cathy Stewart, Matt Lees, Dr. Diane King, and Sky Fowler left after the closed session. ICCTA Report – Dr. Barbre
ICCTA’s Lobby Day was May 1 and we had good visits with all four of our representatives. We emphasized to all of them that we wanted them to support the governor’s budget and to support the capital bill for community colleges.
SICEA – Sara DeNeal
Ben Ross has earned a second master’s degree in English and Creative Writing. Maggie Calcaterra will conduct softball camp on campus on June 26th and 27th for ages 5 to 18. Maggie is taking courses this summer to finish her master’s degree in psychology. Sara DeNeal reported “Finished: SIC Student Portfolio Show” is now in the VPAC gallery. SIC art students, along with Mrs. DeNeal painted faces for the “Guardian Run” last weekend at Harrisburg Park. The 2019 SICEA scholarship recipient is Madison Money from Eldorado High School. SICEA hosted their annual post-graduation party at Morello’s.
Dr. Rice’s Report
The flooring in the Hise building looks good. The floor has a marble look with double colors finished in a gloss shine. Concrete work will be finished when the rain stops. Hanna Reed, Sara DeNeal, and the Art Committee have been working hard preparing for the grand opening of the art museum. We don’t want to have 2 art galleries competing, so our old gallery will be used to host middle and high school work. SIC art students will have their work displayed in the Hise Art Museum. Dr. Rice said he’s been working with 14 others on the ICCTA Executive Director Search Committee. The Learning Commons is being renovated. Abatement work is being done in the A, B, and C buildings. The last core values project done at SIC was in the 1990’s. Chris Barr will working on an update to the core values. The legislative update regarding property tax replacement is no longer in place and will not change. Development Education has been reduced to a resolution. We will be working on Development Education this summer. We have a time line in place that will start in the fall for the Executive Dean of Academic Services position search. Jordan Hammersley has been working on the OWL program and has set in place skeet shooting. Jordan will travel to Collinsville tomorrow for recruitment. We will have our architect make sure the area is set up for appropriate use. We are looking for a taxidermy instructor. S & P ratings are A+. Nothing has been received back yet from the HLC visit, but we expect the report in a few weeks. The CSC has a pilot group of parents that they are working with on cost effectiveness strategies as well as continued development of parent credit. The new minimum wage will greatly affect the CSC. We will be closing the cafeteria this summer due to the abatement work being done in that area. We will be evaluating fiscal planning and exploring options for food service since we are losing money in cafeteria. We will look into contracting food service Monday through Thursday during the fall and spring semesters. This would be done by getting local bids for food service. We will look at the possibility of taking pre-orders for lunches on Friday’s. Dr. Rice asked for input from the Board. Mr. Dennison said to try either a contract or food machines. Dr. York said to try a contract with an out clause in it and to run it by legal. Bids will go out in July. If we don’t get any bids, we will then advertise. The Board agreed to move forward with this plan for food service. Dr. Rice said we continue to mitigate enrollment loss with new strategies such as border county recruitment, and cost-effective extra-curricular activities like bowling. SIC has over 20 new students coming from Kentucky. We will be monitoring FY20’s enrollment very closely and working diligently on enrollment. We just signed a BSN agreement with Lindsey Wilson College, making this our second BSN agreement. ICCCP will share with ICCTA the legislative agenda that will be developed in August. Dr. Rice reported that TV3 interviewed him today about the possibility of our Carmi campus receiving funds for improvement if the Governor signs a funding bill within the next 10 days. SIC received a penalty from SURS.
Student Trustee Report
Student Government took an end of the year trip to Holiday World, Math and Science Club took a trip to Nashville to an aquarium, and some of the Theta Sigma Phi members helped with Eldorado’s production of Cinderella.
Consent Agenda
A motion was made by Trustee Ellis, seconded by Trustee Hughes to approve the Consent Agenda which included the April 15, 2019 and April 22, 2019 minutes, destroying tapes of the June 2017 closed session, the Treasurer’s Report and the approval of bills for April 2019 which totaled $1,782,053.10 which included $557,109.09 in payroll. On roll call all members voted aye. Motion carried.
Action Items
A. Approve Board Policy Revision #5012 Insurance.
A motion was made by Trustee Morgan, seconded by Trustee Barbre to approve board policy revision #5012 insurance.
All members voted aye. Motion carried.
B. Approve Prevailing Wage Rate Ordinance Resolution.
A motion was made by Trustee Barbre, seconded by Trustee Morgan to approve prevailing wage rate ordinance resolution.
All members voted aye. Motion carried.
C. Approve Working Cash Fund Resolution.
A motion was made by Trustee Hughes, seconded by Trustee Dennison to approve working cash fund resolution.
All members voted aye. Motion carried.
D. Approve Curriculum Report
A motion was made by Trustee Ellis, seconded by Trustee Hughes to approve curriculum report.
All members voted aye. Motion carried.
E. Approve Learning Commons Change Order #G-1.
A motion was made by Trustee Dennison, seconded by Trustee Hughes to approve Learning Commons change order #G-1.
All members voted aye. Motion carried.
F. Approve Learning Commons Change Order #G-2.
A motion was made by Trustee Morgan, seconded by Trustee Ellis to approve Learning Commons change order #G-2.
All members voted aye. Motion carried.
G. Approve Budget Transfers.
A motion was made by Trustee Barbre, seconded by Trustee Hughes to approve budget transfers.
All members voted aye. Motion carried.
H. Approve PHS Bond Project for FY 2020.
The PHS bond project for interior lighting retrofit phase 2 for buildings D, E. and F is estimated at $189,900.
The Board voted to table this item only if we cannot get this project done at a less expensive price.
A motion was made by Trustee Morgan, seconded by Trustee Hughes to table this item only if we cannot get this project done at a less expensive price.
All members voted aye. Motion carried.
I. Award Bid for Energy Conservation Lighting.
Base bid of $193,000 and alternate bids 1 of $26,000, 2 of $70,000, and 3 of $76,600 from Martin Electric in the total amount of $366,300 to complete the PHS project for energy conservation lighting in buildings A, B, C, G, T, and W on SIC’s main campus.
The Board voted to table this item only if we cannot get this project done at a less expensive price. A motion was made by Trustee Morgan, seconded by Trustee Dennison.
All members voted aye. Motion carried.
J. Award Bid for Flooring Replacement.
A motion was made by Trustee Hughes, seconded by Trustee Barbre to award bid for flooring replacement to Fager-McGee Commercial Construction Inc. The base bid of $245,225 and voluntary alternate deduction of $62,823 for a total bid of $182,402 to complete the PHS project for flooring replacement in buildings A,B, and C on SIC’s main campus.
All members voted aye. Motion carried.
Non-Action Items
Correspondence.
Robert Rucker, Manager for Compliance and Complex Evaluations at the Higher Learning Commission sent third-party comments regarding SIC’s preparation for the evaluation; Rend Lake College sent a card thanking SIC for attending the Southeast Region Trustees Meeting; ICCTA sent a letter announcing that Dr. Rice has been chosen to receive the 2019 Advocacy Award; Deon Scott sent an email thanking SIC for providing the taxidermy class; and ACEN sent a letter regarding their process for accreditation.
Border County Recruitment Report.
This report is for 2018-2019 and lists the schools that Kelsi Love and Rachel Parish have visited for border county recruitment.
Personnel
A motion was made by Trustee Hughes, seconded by Trustee Dennison to approve all items listed in Personnel.
All members voted aye. Motion carried.
Approved job description revision and pay adjustment for additional duties for Executive Director for Institutional Effectiveness; Approved to hire full-time nursing secretary; Approved to hire David L. Stanley Carmi-White County Center Director; Accepted resignation form Child Study Center Clerk; Accepted resignation from Food Service Manager; Approved cost of living increase for exempt employees; Approved adjunct faculty.
Adjournment
There being no further business to discuss, Trustee Morgan made the motion to adjourn the meeting seconded by Trustee Barbre. All members voted aye. The meeting adjourned at 8:07 pm.
http://www.sic.edu/files/uploads/global/Minutes_May_21_2019.pdf
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