Galatia Community Unit School District 1 Board of Education met June 27.
Here is the minutes provided by the board:
The regular meeting of the Galatia Community Unit School District No. 1 Board was held in the boardroom at he Annex. Roll call was taken, and those present were Tim Pribble, Joy Richey, Elaine Jackson, Aaron Alle and Bryan McCabe. B.J. Pigg was absent. Five (5) members present and one (1) member absent. Board President, Tim Pribble called the meeting to order at 7:00 p.m.
VISITORS: Mike Ewald, District Architect, Mrs. Brandi Hankins, and Mrs. Ashley Launius.
ADDITIONS/DELETIONS TO AGENDA: Added Jr High exterior finish to old business.
SEATING OF NEW BOARD MEMBER: Appointed board member Brandi Hankins took the oath of office.
APPROVAL OF CONSENT AGENDA:
1. A motion was made by Pribble and seconded by McCabe to approve the regular meeting minutes of May 21, 2019. Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Hankins-aye. Six (6) ayes, motion carried.
2. A motion was made by McCabe and seconded by Allen to approve the bills and payroll as presented with the addition of payments to H.E. Mitchell, Michael Ewald, ROE #20, and A & W Plumbing and Heating Inc. Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, Hankins-aye, and Pribble-aye. Six (6) ayes, motion carried
3. A motion was made by Allen and seconded by Jackson to approve the treasurer's report and co-mingled account as presented. Jackson-aye, Allen-aye, McCabe-aye, Hankins-aye, Pribble-aye, and Richey-ar Six (6) ayes, motion carried.
AUDIENCE TO VISITORS: Mike Ewald, District Architect, gave an update to the Health/Life/Safety items to be completed this summer and future projects.
Elementary and High School Computer Lab HVAC: Demolition is complete, and the electrical work is well underway. A & W Plumbing and Heating installed LG equipment due to recent changes with their distributor. Lennox is a new product line for them, and this would have been their first project using it. They chose to go with LG that they are more confident in and have installed before. Elementary should be completed in two weeks and the high school completed by the end of July.
Jr. High Exterior Finish Replacement: HE Mitchell has submitted a voluntary alternate bid for repairing, re-coating, re-finishing and caulking of the existing EIFS totaling $38,860.00. This will include cutting back the existing insulation so that it will not wick up moisture at or below grade. There was discussion on how long this procedure will last, and if additional maintenance will be required. Mr. Ewald recommended cleaning the walls yearly, along with caulking and sealing any areas needed.
High School Bleacher Repair: Mr. Ewald has met with the bleacher representative on the high school plastic bleacher seats. Plastic seat replacement can be installed for $16,512.17. Wood seat replacement quote from Carroll Seating Company is $20,005.00. Delivery will take 5 weeks.
Elementary Gymnasium Remodel: Mr. Ewald presented two options for the gymnasium remodel. One maximizes seating and one maximizes storage space. Both layouts attempt to keep storage/locker room space on the north side of the gym. The board discussed several options to reduce the size of the locker rooms to allow for more seating on the north side of gym. Mr. Ewald will have more plans drawn.
Jr. High Roofing Repairs: Integrity Roofing visited and gave their opinion and bid on the repairs to the roof connecting the high school to the junior high wing. Joiner Roofing has been contacted to look at the roof and bid. The board would like two bids to compare.
Pre-K /Elementary Fire Marshal Items: HE Mitchell has been retained to make the repairs. Work is in progress. They will have it completed by August 12th.
High School Gymnasium HVAC: We will review those plans this summer/fall. The intent will be to complete plans and specifications this fall in preparation of bidding this winter.
High School Accessibility: Ewald has contacted Garaventa Lift, there is an uncertainly whether there is enough room to use the side-loading lift. Ewald will make sure there is enough room for the lifts and will sign off on the project before installation will begin. Custom Home Elevators of St. Louis Inc. proposed to furnish and perform all the labor necessary for the installation of two incline platform wheelchair lifts, to be installed on the stairs at the high school replacing the current inclined platform lift. Both units will come straight down to the respective landing for entry/exit. The cost of Lift #1 including the unit cost, freight, permit/inspection, and installation with prevailing wages would be $26,091. The cost of Lift #2 including the unit cost, freight, permit/inspection, and installation with prevailing wages would be $34,950.
OLD BUSINESS:
4. A motion was made by McCabe and seconded by Allen to award the original bid for the junior high exterior finish replacement to HE Mitchell for $94,953. Pribble-aye, Richey-aye Jackson-aye Allen-aye, McCabe-aye, and Hankins-aye. Six (6) ayes, motion carried.
5. A motion was made by Allen and seconded by Jackson to accept the amended HE Mitchell bid to do alternate repair work, re-coating, re-finishing and caulking the existing EIFS on the junior high exterior finish replacement for $38,860. All repair work will depend on whether mold and mildew issues are found. Jackson-aye, Allen-aye, McCabe-aye, Hankins-aye, Pribble-aye, and Richey-aye. Six (6) ayes, motion carried.
6. A motion was made by Allen and seconded by McCabe to award the High School bleacher repair bid to Carroll Seating Company for $20,005. The quote will be for all seats to be replaced with wood seats and installation included. Allen-aye, McCabe-aye, Hankins-aye, Pribble-aye, Richey-aye, and Jackson-aye. Six (6) ayes, motion carried.
The board committees for the school year 2019/2020 were completed.
NEW BUSINESS:
The board discussed the 2018/2019 final amended budget in the budget hearing, which took place before the regular board meeting, June 27, 2019.
7. A motion was made by Richey and seconded by Allen to adopt the 2018/2019 amended budget. McCabe aye, Hankins-aye, Pribble-aye, Richey-aye, Jackson-aye, and Allen-aye. Six (6) ayes, motion carried.
Bids for the dairy, food commodities and custodial products were presented.
8. A motion was made by Allen and seconded by McCabe to accept the dairy bid from Prairie Farms as presented, for the 2019/2020 school year. Hankins-aye, Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, and McCabe-aye. Six (6) ayes, motion carried.
9. A motion was made by Jackson and seconded by McCabe to accept the food commodities bid from Kohls Wholesale as presented, for the 2019/2020 school year. Hankins-aye, Pribble-aye, Richey-aye, Jackson aye, Allen-aye, and McCabe-aye. Six (6) ayes, motion carried.
10. A motion was made by Allen and seconded by Richey to accept the custodial supplies bid from The Home Depot Pro, formerly Supply Works, as presented for the 2019/2020 school year. Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, McCabe-aye, and Hankins-aye. Six (6) ayes, motion carried.
Mr. Shain Crank, Superintendent, gave an update on the school free lunch program. We served 7,786 more meals than the previous 2017/2018 school year. We also spent $4,855 less and received $3,655 more in revenue than the previous 2017/2018 school year. This was our first year in the free lunch program. The program is for 4 years.
The elementary copy machines were discussed. The Xerox Company could not honor its lease quote for two copy machines with no overage fees for $471.50/month.
11. A motion was made by Pribble and seconded by Allen to rescind May's motion for two copy machines lease for 36 months at a cost of $471.50/month from Xerox. Allen-aye, McCabe-aye, Hankins-aye, Pribble-aye, Richey-aye, and Jackson-aye. Six (6) ayes, motion approved.
Mrs. Michele Hankins presented a bid from Osborne Office Machine for two copy machines with no overage fee for $500 a month.
12. A motion was made by Allen and seconded by Jackson to accept the bid to Osborne Office Machine for two copy machines for the elementary school at $500 a month with no overages. Jackson-aye, Allen-aye, McCabe-aye, Hankins-aye, Pribble-aye, and Richey-aye. Six (6) ayes, motion carried.
Mr. Crank presented the 2019/2020 school year calendar.
13. A motion was made by Allen and seconded by Hankins to approve the 2019/2020 school calendar.
McCabe-aye, Hankins-aye, Pribble-aye, Richey-aye, Jackson-aye, and Allen-aye. Six (6) ayes, motion carried.
There was discussion on the high school accessibility wheelchair lifts proposed by Custom Home Elevators of St. Louis. There is a concern that there is only an inch clearance for the side loading lifts.
14. A motion was made by McCabe and seconded by Jackson to accept Custom Home Elevators of St. Louis bid for removal of the old lift and installation of two platform lifts at the high school. Lift #1 at a cost of $26,091 and Lift #2 at a cost of $34,950, pending Mike Ewald, district architect, approval that the lifts will work and be fully functional.
Last month there was discussion on purchasing the house next to the high school parking lot from Paul Wiggins. The total cost to buy the property and tear it down will be approximately $15,000.
15. A motion was made by Pribble and seconded by McCabe to purchase the house and property by the high school parking lot from Paul Wiggins for $15,000. The house will be torn down and removed prior to purchase. Allen-abstained, McCabe-aye, Hankins-aye, Pribble-aye, Richey-aye, and Jackson-aye. One abstained, five (5) ayes, motion carried.
Mr. Crank informed the board that former principal, John Cummins, needs to be removed as an authorized signer from the high school activity bank account, and add Ashley Launius, principal, as an authorized signer.
16. A motion was made by Allen and seconded by Jackson to remove John Cummins from the high school activity bank account, effective immediately. Allen-aye, McCabe-aye, Hankins-aye, Pribble-aye, Richey. aye, and Jackson-aye. Six (6) ayes, motion carried.
17. A motion was made by Allen and seconded by McCabe to add Ashley Launius as authorized signer on the high school activity account, effective immediately. Hankins-aye, Pribble-aye, Richey-aye, Jackson aye, Allen-aye, and McCabe-aye. Six (6) ayes, motion carried.
It was decided to let our attorney look over the adopt bond record-keeping and post-issuance compliance policy resolution that Mid-State Inc. attorney suggested we adopt.
Mr. Aaron Allen, Jr High Baseball Coach, ask to have assistants, Chris Wallace and Craig Courtaway for the 2019/2020 baseball season.
18. A motion was made by McCabe and seconded by Hankins to approve Chris Wallace for the junior high assistant baseball coach for the 2019/2020 school year. McCabe-aye, Hankins-aye, Pribble-aye, Richey aye, Jackson-aye, and Allen-aye. Six (6) ayes, motion carried.
19. A motion was made by McCabe and seconded by Hankins to approve Craig Courtaway for the junior high assistant baseball coach for the 2019/2020 school pending a background check. Hankins-aye, Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, and McCabe-aye. Six (6) ayes, motion carried.
COMMITTEE REPORTS:
TRANSPORTATION:
Bus drivers have been given the refresher course date of July 11, 2019, at SIC.
Ben Teston, Pinoy Construction, informed Mr. Cummins that six (6), six-foot speed bumps would be suitable for the new entrance road. The speed bumps will be placed, one behind the high school dugout, two behind the church, and three after the new parking lot going towards the school. The 6 speed bumps would be at a cost of $136.96 each.
New bus quote was discussed and was tabled until it is determined if there is a wheelchair lift included.
BUILDING & GROUNDS REPORT:
Summer work projects are progressing.
The new LED lighting was installed the week of June 24th on the main floor at the elementary school.
Jim Rann, HE Mitchell, is overseeing the Pre-K health, life, safety issues. This project has been started and will be paid for by the architect.
A & W Plumbing & Heating, has started the high school and elementary computer lab HVAC work. Both the high school and elementary computer labs will be completed by August 12, 2019.
The gym floors will be resurfaced like they do each summer.
The custodians have completed cleaning the junior high and high school class rooms. New LED light bulbs have been installed.
The new kitchen equipment is delivered, and the electrician and plumber will have them installed before the start of the school year.
Mr. Bryan McCabe has recently talked to an Ameren representative about moving two poles at the high school ball field for free and they will repair the lights at a low-cost. He said that Ameren does have a grant that might help with softball field lights.
EXECUTIVE SESSION:
20. A motion was made by Pribble and seconded by Jackson to enter executive session at 9:25 p.m. Allen aye, McCabe-aye, Hankins-aye, Jackson-aye, Pribble-aye, and Richey-aye. Six (6) ayes, motion carried.
21. A motion was made by Pribble and seconded by Allen to end executive session at 10:05 p.m. McCabe aye, Allen-aye, Jackson-aye, Pribble-aye, Richey-aye, and Hankins-aye. Six (6) ayes, motion carried.
22. A motion was made by Pribble and seconded by Allen to approve the executive session minutes. Hankins aye, Pribble-aye, Richey-aye, Jackson-aye, Allen-aye, and McCabe-aye. Six (6) ayes, motion carried.
23. A motion was made by Allen and seconded by Jackson to employ Brad Vinyard as a one-year permanent substitute teacher per salary schedule. Jackson-aye, Pribble-aye, Richey-aye, Allen-aye, McCabe-aye, Hankins-aye. Six (6) ayes, motion carried.
24. A motion was made by Jackson and seconded by Allen to accept Ashley Ziegler's resignation. Pribble aye, McCabe-aye, Allen-aye, Richey-aye, Jackson-aye, and Hankins-aye. Six (6) ayes, motion carried.
25. A motion was made by Allen and seconded by McCabe to accept Garrett Wingo's resignation. Pribble aye, Allen-aye, McCabe-aye, Hankins-aye, Jackson-aye, and Richey-aye. Six (6) ayes, motion carried.
26. A motion was made by Richey and seconded by Hankins to approve a one (1) step increase (.25/hr), for non-certified employees, per the salary schedule, for the 2019/2020 school year. Allen-aye, McCabe-aye, Jackson-aye, Hankins-aye, Richey-aye, and Pribble-aye. Six (6) ayes, motion carried.
ADJOURNMENT:
1. A motion was made by Allen and seconded by Hankins to adjourn at 10:25 p.m. Pribble-aye, McCabe aye, Hankins-aye, Allen-aye, Richey-aye, and Jackson-aye. Six (6) ayes, motion carried.
https://core-docs.s3.amazonaws.com/documents/asset/uploaded_file/424562/Minutes_June_27.pdf
Alerts Sign-up