Galatia Community Unit School District 1 Board of Education met July 25.
Here is the minutes provided by the board:
The regular meeting of the Galatia Community Unit School District No. 1 Board was held in the boardroom at the Annex. Roll call was taken, and those present were Tim Pribble, Joy Richey, Aaron Allen, and Brandi Hankins. Elaine Jackson, Bryan McCabe and B.J. Pigg were absent. Four (4) members present and three (3) members absent. Board President, Tim Pribble called the meeting to order at 7:00 p.m.
VISITORS:
There were no visitors in attendance.
APPROVAL OF CONSENT AGENDA:
1. A motion was made by Allen and seconded by Richey to approve the budget hearing minutes and regular meeting minutes of June 27, 2019. Pribble-aye, Richey-aye, Allen-aye, and Hankins-aye. Four (4) ayes, motion carried.
2. A motion was made by Richey and seconded by Pribble to approve the bills and payroll as presented. Richey-aye, Allen-aye, Hankins-aye, and Pribble-aye. Four (4) ayes, motion carried.
A motion was made by Pribble and seconded by Allen to approve the treasurer's report and co-mingled account as presented. Allen-aye, Hankins-aye, Pribble-aye, and Richey-aye. Four (4) ayes, motion carried.
OLD BUSINESS:
Mr. Shain Crank, Superintendent, gave an update on the following health/life/safety items.
Computer Lab HVAC-Elementary and High School: The HVAC is very near completion. The project should be 100% complete by the first week of August.
High School Accessibility: Michael Ewald, district architect, verified that the lifts will work. Ewald will contact Garaventa Lift and move the project forward. They will need 2-3 weeks for shop drawings, approximately 8 weeks for equipment delivery and at least one week to install. This will put installation toward the end of October or first of November at the earliest.
Jr. High Exterior Finish Replacement: After investigating the Exterior Insulation and Finish System (EIFS) installation further, the Dryvit representative advised that he thought removing the below-grade EIFS would potentially cause more issues than leaving it in place. Mr. Crank viewed the condition, and he and Mr. Pribble agreed with the Dryvit representative.
High School Bleacher Repair: The delivery date for the bleacher seats is August 30th, with installation the first week of September.
Elementary Gymnasium Remodel: A new plan for the Elementary Gymnasium was included in the board packet. After discussion, it was agreed to proceed with the plan and have the bid packet ready to be passed out in November or December with construction to take place next summer.
Pre-K/Elementary Fire Marshall Items: HE Mitchell is in the process of making the repairs.
Roof Repair: Integrity Roofing visited and gave an opinion on the roof connecting the High School to the Jr. High wing. Ewald is waiting on another contractor to visit and give their opinion on the roof.
NEW BUSINESS:
Mr. Shain Crank and Mrs. Ashley Launius, High School Principal, informed the board of the changes to the 2019/2020 school handbook. The changes to the school attendance policy were discussed.
The Athletic Handbook and 2019/2020 athletic budget were passed out.
Mr. Crank proposed alternate board meeting dates for the months of September, November, and December 2019. He will be attending a conference in September, and the November and December, 2019 meeting dates will have to be moved to accommodate the holidays.
4. A motion was made by Pribble and seconded by Allen to approve board meeting date changes as follows:
September 24, 2019; November 26, 2019; and December 19, 2019. Pribble-aye, Richey-aye, Allen-aye, and Hankins-aye. Four (4) ayes, motion carried.
Mr. Crank presented a quote to concrete the high school driveway. No action was taken.
First Midstate Inc. recommended that the Galatia Community School District adopt a Bond Record-Keeping & Post-Issuance Compliance Resolution for the $830,000 General Obligation School Bonds, Series 2019. The Treasurer and Superintendent will be the compliance officers. The compliance officers shall keep and maintain, true, correct and complete records of each and every document and agreement in connection with the issuance of the bond's obligations.
5. A motion was made by Pribble and seconded by Richey to adopt the bond record-keeping & post-issuance compliance resolution. Allen-aye, Hankins-aye, Pribble-aye, and Richey-aye. Four (4) ayes, motion carried.
Mr. Crank asked for approval to apply for grants for the Galatia CUSD #1, as per contract. Grants that are or will be available: EPA Grant is a $20,000 bus grant, that is available if we buy a new bus and scrap one of our old buses. There is a playground grant, a $50,000 maintenance grant with matching funds, another kitchen equipment grant which we could use for equipment for the high school, and the Ameren grant to help with lights for the softball field.
6. A motion was made by Pribble and seconded by Allen to approve Mr. Crank to apply for grants. Allen aye, Hankins-aye, Pribble-aye and Richey-aye. Four (4) ayes, motion carried.
A authorization resolution is needed for Mr. Shain Crank, Superintendent, to purchase the 412 Illinois Street property on behalf of the Galatia Community School District.
7. A motion was made by Pribble and seconded by Hankins to approve the authorization resolution for Mr. Shain Crank to purchase the 412 Illinois Street property. Hankins-aye, Pribble-aye, Richey-aye and Allen aye. Four (4) ayes, motion carried.
COMMITTEE REPORTS:
TRANSPORTATION:
There was discussion on purchasing a new bus to replace bus #7. Two quotes were presented one with a lift and one without. The bus with the lift is a gasoline 2019 Chevy 24 passenger Blue Bird. It will take approximately 150 days before delivery.
8. A motion was made by Pribble and seconded by Allen to purchase a 2019 Chevy 24 passenger Blue Bird bus for $66,319. Hankins-aye, Pribble-aye, Richey-aye, and Allen-aye. Four (4) ayes, motion carried.
BUILDING & GROUNDS REPORT:
The summer projects are going well. Everything should be done the first week of August.
The locks on all schools will be rekeyed. Over the years many keys have been distributed and many people have access to our building. We can use our new fobs for access and control the doors much better.
ATHLETICS:
The board discussed vacancies for jr. high volleyball coach and assistant jr. high baseball coach.
9. A motion was made by Allen and seconded by Hankins to employ Ayshia Mitchell Johnson for the jr. high volleyball coach for the 2019/2020 school year, pending background check. Hankins-aye, Pribble aye, Richey-aye, and Allen-aye. Four (4) ayes, motion carried.
10. A motion was made by Allen and seconded by Pribble to approve Kendall Hankins as assistance jr high baseball coach for the 2019/2020 school year. Pribble-aye, Richey-aye, Allen-aye, and Hankins-aye. Four (4) ayes, motion carried.
11. A motion was made by Allen and seconded by Hankins to approve Alayna Jenkins as assistant high school cheerleader coach for the 2019/2020 school year. Allen-aye, Hankins-aye, Pribble-aye, and Richey-aye. Four (4) ayes, motion carried.
PRINCIPAL REPORT:
Mrs. Ashley Launius, Principal, thanked the board for giving her the opportunity to serve in the Galatia School District. Her main priority this month was to find candidates for the vacant high school positions: Math and PE/Driver's Education. Mrs. Launius and Mr. Crank have met with SIC representatives about the upcoming "transitional math” programs schools will be required to provide. In the next couple of months, Mrs. Launius will be working with SIC and our math teachers to form a plan.
SUPERINTENDENT REPORT:
Mr. Crank presented the first reading of policy numbers 2:110; 2:140; 2:140-E; 2:30; 2:240; 3:60; 4:20; 4:90; 5:130; 5:180; 5:35; 5:40; 6:110; 6:340; 6:40; 7:170.
The Galatia Preschool program has achieved the ExceleRate Illinois, the state's quality recognition and improvement system for early learning and development programs. Based on our most recent monitoring results, the Galatia Preschool has achieved the Gold Circle of Quality from the Illinois State Board of Education.
EXECUTIVE SESSION:
12. A motion was made by Pribble and seconded by Allen to enter executive session at 9:20 p.m. Allen-aye, Hankins-aye, Pribble-aye, and Richey-aye. Four (4) ayes, motion carried.
13. A motion was made by Pribble and seconded by Allen to end executive session at 10:05 p.m. Allen-aye, Pribble-aye, Richey-aye, and Hankins-aye. Four (4) ayes, motion carried.
14. A motion was made by Pribble and seconded by Allen to approve the executive session minutes. Hankins aye, Pribble-aye, Richey-aye, and Allen-aye. Four (4) ayes, motion carried.
15. A motion was made by Allen and seconded by Hankins to employ Judith Stark for the high school driver's education teacher, per salary schedule and background check, for 100 days or up to 600 hours. Pribble aye, Richey-aye, Allen-aye, and Hankins-aye. Four (4) ayes, motion carried
16. A motion was made by Allen and seconded by Pribble to employ Richard Morgan for the first-semester high school math teacher, per salary schedule and background check. If we find a teacher before the first semester is over we will give a 10-day notice. Pribble-aye, Allen-aye, Richey-aye, and Hankins-aye. Four (4) ayes, motion carried.
17. A motion was made by Allen and seconded by Pribble to accept Melody Sexton's resignation due to a state requirement. Allen-aye, Pribble-aye, Richey-aye, and Hankins-aye. Four (4) ayes, motion carried.
18. A motion was made by Allen and seconded by Pribble to employ Melody Sexton as the family consumer science teacher, per salary schedule and background check for one year. Allen-aye, Pribble-aye, Richey aye, and Hankins-aye. Four (4) ayes, motion carried.
ADJOURNMENT:
19. A motion was made by Allen and seconded by Hankins to adjourn at 10:09 p.m. Pribble-aye, Hankins aye, Allen-aye, and Richey-aye. Four (4) ayes, motion carried.
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