Carmi White County Community Unit School District 5 Board of Education met June 17.
Here is the minutes provided by the board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held on Monday, June 17, 2019, at Jefferson Attendance Center (new building). The meeting was called to order by President Andy Acord at 7:00 p.m.
RECITAL OF PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited by all present.
Those present were board members Acord, Fulkerson, Hammell, Hoskins, Mitchell, and Scates. Others present were Superintendent Brad Lee; Amy Atteberry, Washington Attendance Center principal; Bart King, junior high school building principal; Kathy Price, Brownsville Attendance Center principal; Lacey Moore, Elementary Dean of Students; Bob Lamp, CWCEA representative and FFA Sponsor; David Agee, School Resource Officer; Rachel Blazier, unit secretary; Scott Mareing, reporter at Carmi Broadcasting Co.; and Len Wells, reporter at The Carmi Chronicle.
CONSENT AGENDA APPROVED
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of the May 20, 2019 regular board meeting
2. Board Scholars, second semester, 2018-2019
Under Board Policy, any high school student who earns a grade of “A” in every class in which he/she is enrolled and in which grades are assigned and has received credit in those classes where no grades are assigned has earned the distinction of Board Scholar. The following students have achieved that distinction for the second semester 2018-2019 school year:
FRESHMEN Cooper Acord
Brody Atteberry
Sloane Barbre
Kaeli Burchfield
Jace Burzynski
Oakley Gee
Elleigh Gray
Macey Heil
Jason Lamp
Kade Lucas
Katelynn Milligan
Landon Niehaus
Liberty Smith
Samaira Snow
Mackenzie Willis
Calvin York
SOPHOMORES Giorgi Berekashvili
Jenna Brinkly
Sydnie Hammell
Katelynn Miller
Blake Pollard
Jasmine Smith
Heidi Trout
Justin Weaver
JUNIORS Marie Blankenberger
Isabelle Bryant
Alexis Conner
Payton Dixon
Elizabeth Gwaltney
Olivia Gwaltney
Olivia Hon
Alex Issawi
Sydney Lucas
SENIORS Cole Blazier
Emily Brown
Dakota Fleck
Brett Hansman
Carlee Hart
Brenden Hightshoe
Gabrielle Hoffman
Kelsi Kessler
Mason Marshall
Morgan Miller
Gunner Peterson
Megan Rice
August Saunders
Logan Spruell
Hailey Trout
Troy Yang
It was recommended that the board name the above students as board scholars for the second semester 2018-2019 school year.
3. Bids:
A. Cafeteria food bid
The district annually purchases more than $10,000 in canned goods and other cafeteria supplies; therefore, it must take bids from various vendors and attached are the results of those bids. It was recommended that the board accept the low or best bid of CRS Foodservice on each selected food item as listed.
B. Cafeteria fire suppression bid
Attached is a copy of the bid summary for semi-annual charge of cafeteria fire suppression systems. It was recommended that the board accept the bid of Cintas Fire Protection in the amount of $775.30 semi-
annually for charging of cafeteria fire suppression systems.
C. Milk bid
The district has sought bids for milk for the 2019-2020 school year for the board’s consideration. The bid returns were summarized and attached for the board’s review. It was recommended that the board accept the Prairie Farms Esc./De-Esc. Price for milk for the 2019-2020 school year.
D. Trash hauling bids
The district has sought bids for trash hauling for the 2019-2020 school year. The results of the bidding process is attached. It was recommended that the board accept the bid of Republic Services for trash hauling services for the 2019-2020 school year in the amount of $1,484.25 per month.
E. Gasoline and Petroleum Product Bids
The district has sought bids for gasoline and diesel fuel for a one year period from August 2019 through July 2020 and those bid returns are summarized for the board’s review.
Last school year, the district accepted a low bid of $2.293/gallon from Wabash Valley Service Company for unleaded gasoline and the low bid of Wabash Valley Service Company of $2.55/gallon for bio diesel. During the past two years, the school district used an average of 6,495 gallons of gasoline and 22,604 gallons of bio-diesel fuel. This information may be used to compare the attached firm bids submitted for the 2019-2020 school year.
It was recommended that the board accept the bid of Wabash Valley Service Company for the one year period of August 2019 through July 2020 for unleaded plus gasoline, $2.027/gallon, and bio-diesel, $2.274/gallon.
6. Resignations
Jonathan Goemaat has submitted a letter of resignation as a District School Bus Driver, Junior/Senior High School Noon Supervisor, 6th Grade Boys’ Basketball Coach and 7th Grade Boys’ Basketball Coach effective at the end of the 2018- 2019 school year.
Amber Carroll has submitted a letter of resignation as the Junior High School Building Secretary and Junior/Senior High School Guidance Secretary at the end of the 2018-2019 school year.
It was recommended that the board accept the letter of resignation of Jonathan Goemaat as a District School Bus Driver, Junior/Senior High School Noon Supervisor, 6th Grade Boys’ Basketball Coach and 7th Grade Boys’ Basketball Coach effective at the end of the 2018-2019 school year and the letter of resignation of Amber Carroll as the Junior High School Building Secretary and Junior/Senior High School Guidance Secretary effective at the end of the 2018- 2019 school year.
Motion by Mitchell, second by Hammell, that recommendations for consent agenda items as follows:
1. Minutes of the May 20, 2019 regular board meeting
2. Board Scholars, second semester, 2018-2019
3. Bids
(A) Cafeteria Food
(B) Cafeteria Fire Suppression
(C) Milk
(D) Trash Hauling
(E) Fuel
4. Resignations
be approved. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
BILLS APPROVED
Additional listings of bills that came in late were presented to the board for its review and approval.
Motion by Fulkerson, second by Hoskins, that the bills for the month of May 2019 be approved as listed. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Fulkerson, yes; Acord, yes. Motion carried.
TREASURER’S REPORT
The treasurer’s report for the month of May 2019 was read as follows: Education Fund, $2,047,127; Building Fund, $167,411; Transportation Fund, $423,976; Municipal Retirement Fund, $28; Imprest Fund, $7,563; Tort Fund, $567,267; Debt Service Fund, $471,878; Working Cash Fund, $29,540; Fire Prevention and Safety Fund, $149,451; and Capital Projects Fund, $224,912. Investments by Fund: Education Fund, $4,000,000; Building Fund, $600,000; Municipal Retirement Fund, $475,000; Working Cash Fund, $425,000; and Capital Projects, $1,000,000.
Superintendent Lee distributed a summary of receipts received during the month of May.
Receipts by fund for the month of May 2019 are as follows: Education Fund, $744,004; 1% Sales Tax, $47,457; and Transportation Fund, $66,915. Total receipts for the month of May 2019 were $858,377.
Motion by Hammell, second by Scates, that the treasurer’s report for the month of May 2019 be approved as read. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Fulkerson, yes; Hammell, yes; Acord, yes. Motion carried.
SUPERINTENDENT’S REPORT TO THE BOARD
Superintendent Lee reported the following items to the board:
1. FY20 BUDGET AND BILLS SIGNED BY THE GOVERNOR
The Illinois House and Senate passed (SB 262) a $40 billion, balanced budget which was signed by the governor. Below are some highlights that affect public education.
$375 million in Evidenced-Based funding for K-12 education.
$50 million for early childhood funding.
$450 million for MAP grant funding.
An increase of $47.3 million for mandated categorical grants – including a $26.3 million increase for transportation reimbursements.
SB 1814 was passed and signed into law. This bill contains language to restore the 6% end-of-career cap for certified staff and goes into effect immediately.
SB 28 was passed and reinstates the 5-hour classroom mandate so school calendars can be finalized.
SB 690 provides revenue to fund vertical construction in the Capital bill.
$1.5 billion from the School Construction Fund, matched by $1.5 billion in local funding, totaling $3 billion. This will allow for new School Construction Grants to stem the growth of deferred maintenance in education facilities and help meet programmatic needs of districts around the state.
$200 million in pay-as-you-go funding provided for School Maintenance Grants, a dollar for dollar matching grant program that provides up to $50,000 for the maintenance or upkeep of buildings for educational purposes, for a total of $400 million in total investments.
$100 million will go toward the needs of institutions that support the early learning experience of children across the state. The Early Childhood Grant Program, which requires a 10 percent match, allows the Capital Development Board to assist early childhood centers with the renovation and expansion of their facilities.
2. SCHOOL RESOURCE OFFICER
David Agee, School Resource Officer, attended the meeting and gave the board an update on his first year as the district’s SRO. Officer Agee said to sum up his first year as SRO, he would describe it as “busy”. He had 80 separate incident reports during the school year but said his personal goal is not to increase juvenile arrests. He said that he saw some students more at the beginning of the school year than he saw them at the end of the school year. He said that if he could help just one student a year, he will take it. He learned a lot this year and will call it “year zero” and call the new school year “year one”. In years to come, he hopes to get in the classrooms more.
Officer Agee’s summer plans, in addition to working for the City Police Department, is to enroll in some additional training courses. He is enrolled in an active shooter class and hopes to attend a firearm instructor class and a media/public relations class. He said that he has not heard one negative comment about the SRO position except that there is a need for the position.
3. FFA ANNUAL REPORT
Bob Lamp, FFA Sponsor, presented the 2018-2019 FFA Annual Report to the board, which is a requirement of the fundamental supplement grant that the district receives.
Mr. Lamp reported an overview of events that FFA participated in during the 2018-2019 school year. In June, the FFA Officers went to the State Convention in Springfield. While there, they took a tour through the Illinois Capitol building, Lincoln’s tomb and the natural resources building. June meant attending the IAVAT conference in Decatur. In July, members participated in the Section 25 Livestock Fair. The bean field was replanted and members attended and helped with CGB’s Field Day. August was the FFA back-to-school meeting where new members were recognized. The program of activities were discussed and committees were determined. They attended the Farmyard Follies at DuQuoin State Fair, met with students about SAE projects, FFA officers attended and participated in the Farm Bureau Crop Tour, and members planted a community garden for residents of Wabash Christian. In September, freshmen students attended the Green Hand workshop at Carbondale, officers coordinated a hay ride and wiener roast at Brownsville School, and the archery team participated at the bow shoot in Eddyville.
In October, FFA officers participated in Carmi’s Corn Day parade. Members participated in the Coleman Tri-County Haunted Forest in Harrisburg, put together a traveling putt-putt golf course for Section 25 for the FFA foundation, and participated in the Land Use contest and the Tractor Driving contest. One student participated and won the section job interview contest. Officers attended the National FFA Convention in Indianapolis. FFA also competed in the Ag Sales contest. In November, FFA officers attended Leadership Training School. FFA observes Teacher Appreciation Week in November and had a pork chop dinner for the teachers and staff at the high school. In December, FFA officers shopped for kids on the Giving Tree. FFA had a Christmas party and also took soil samples from the field.
In January, members participated in the Farm Bureau FFA Acquaintance Day at SIU Carbondale and worked the concession stand at the CIT in which all proceeds were donated to the high school student council. The FFA Farm Show is held in February. Thirty-five FFA members went to Louisville, KY, for the show. The last week of February was FFA week. The high school had a spirit week, which included camo contests and dress like hick days. Sixteen students competed at the section level with their SAEs (record books). FFA members helped with the DU banquet and delivered canned foods that they collected to the Liz’s House.
In March, students participated in the Ag Business Contest, attended Ag Legislative Day in Springfield and cooked for the Quail Forever Banquet. In April, some FFA members participated in live-stock judging. Others attended the Dairy Judging at Murray. They also competed at the Trap Shoot and Ag mechanics contest. FFA hosted their annual BARNYARD in April this year.
In May, FFA attended the Section Banquet and Horse Judging. Students were able to shoot at the SIC Innovational 3D Shoot.
Mr. Lamp said that this school year consisted of many fun and educational activities for the FFA members. They had many fun trips, plenty of pork chop feeds and educated many students about FFA, agriculture and safety.
Mr. Lamp also reported on the Agricultural Program which is designed to operate off of a 3 Circles Model consisting of: classroom, FFA and SAE (Supervised Agricultural Experiences). These circles should interact with each other to develop a well-rounded agricultural graduate.
Classroom should evaluate the need of the community and develop those skills needed, i.e. welding, mechanics, construction, horticulture.
FFA should include history of the organization and agriculture and also those Career Development Events (CDE’s) which allow students to compete and develop the skills needed in future endeavors.
SAE are record books of student’s projects.
These three components must be present in developing a successful Ag program.
In closing, Mr. Lamp said that a person must evaluate to improve. This evaluation has caused some needed change to develop the program. This year, FFA has started an alumni with ten members in hopes of developing scholarship opportunities. It awarded $1,300 in scholarships this year with hopes of doubling that next year. He also thanked the board for its support to the district’s agriculture program.
4. SCHOOL DEPOSITORY
The district has completed its first year with First Bank as its permanent depository. We are pleased with their service and appreciate all they do for our students and staff. Last year they donated approximately $12,000 to help with various programs, curriculum and sponsorships. Their employees also volunteered over 300 hours helping in various ways. We appreciate their commitment to Unit #5 and giving back to our school community.
5. FACILITIES UPDATE
We are in the process of selecting a Facilitating Team or Task Force to help design an engagement program to receive and evaluate input from the community concerning facility planning and funding options. We are staying in touch with Rod Wright from UNICOM-ARC and utilizing their guidance as we move forward.
JUNIOR HIGH AND SENIOR HIGH SCHOOL HANDBOOKS
The Junior High and Senior High School Handbooks were presented for board approval. The majority of the information is required or recommended by the Illinois Principals Association (IPA). There are some policies or procedures that are specific to our school district. The success of our schools, programs and students depends upon the understanding, teamwork and cooperation of administration, staff, students and parents.
It was recommended that the school board adopt the Junior High and Senior High School Handbooks as presented.
Motion by Fulkerson, second by Mitchell, that the board of education adopt the Junior High and Senior High School Handbooks as presented. Roll call vote: Mitchell, yes; Scates, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Acord, yes. Motion carried.
CONSOLIDATED DISTRICT PLAN
For the 2019-2020 school year, the Illinois State Board of Education has launched the Il ePlan, which consolidates and streamlines the federal grant application and process. The first phase of the IL ePlan is the Consolidated District Plan. This will allow school districts to answer one set of planning questions to meet the requirements for all 12 of the federal grants listed below:
Title I, Part A – Improving Basic Programs Title I, Part D – Neglected
Title I, Part D – Delinquent
Title I, Part D – Neglected/Delinquent
Title I, School Improvement 1003(a)
Title II, Part A – Preparing, Training, and Recruiting High-Quality Teachers, Principals and Other School Leaders
Title III – Language Instruction Education Program
Title III – Immigrant Education
Title IV, Part A – Student Support and Academic Enrichment
Title V, Part B – Rural and Low-Income Schools
IDEA, Part B Flow-Through
IDEA, Part B Preschool
The district is required to have its Consolidated District Plan approved by the board of education.
It was recommended that the board of education adopt the Consolidated District Plan as presented.
Motion by Hoskins, second by Hammell, that the board of education adopt the Consolidated District Plan as presented. Roll call vote: Scates, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
ASPHALT MAINTENANCE BIDS
The asphalt parking lots at the Junior/Senior High School and Brownsville, along with the playground at Washington, are in need of repairs. Administration reached out to a couple of companies and recommend that HSC Pavement Company be contracted with to provide asphalt repair, crack sealing, commercial seal coating and line striping to the surfaces listed for the following prices: Junior/Senior High School ($20,775.82), Brownsville ($9,916.32) and Washington ($6,067.18).
It was recommended that the board accept the asphalt maintenance bids from HSC Pavement Company for the parking lots at the Junior/Senior High School and Brownsville, along with the playground at Washington.
Motion by Fulkerson, second by Mitchell, that the board of education accept the following bids from HSC Pavement Company for asphalt maintenance: Junior/Senior High School ($20,775.82), Brownsville ($9,916.32) and Washington ($6,067.18). Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
REQUEST TO SEEK BIDS
At an earlier board of education meeting, the board authorized the administration to purchase two (2) 71-passenger school buses that the district is currently leasing with an expiration date of 6/30/19. These vehicles are no longer available for the district to lease/purchase, therefore, Mr. Bart King, district transportation direction, and I recommend that we consider seeking bids for a five year lease/purchase of two (2) 71-passenger school buses for the district.
It was recommended that the district seek bids for a five year lease/purchase of two (2) 71-passenger school buses.
Motion by Hammell, second by Scates, that the administration seek bids for a five year lease/purchase of two (2) 71-passenger school buses. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
CLOSED SESSION
Motion by Hoskins, second by Mitchell, that the board meet in closed session at 7:34 p.m. for purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer, review of closed session minutes and audiotapes, collective negotiations, and the purchase or sale of real property. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Fulkerson, yes; Acord, yes. Motion carried.
Motion by Mitchell, second by Hammell, that the board return to open session at 8:34 p.m. Motion carried by unanimous vote.
CLOSED SESSION MINUTES APPROVED
Motion by Scates, second by Hammell, that the board approve closed session minutes of the May 20, 2019 regular board meeting of the board of education. Roll call vote: Mitchell, yes; Scates, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Acord, yes. Motion carried.
CLOSED SESSION MINUTES REVIEWED AND TO REMAIN CLOSED
Motion by Hoskins, second by Mitchell, that written closed session minutes dated December 17, 2018 (date of last review) through May 20, 2019 remain closed. Roll call vote: Scates, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
AUDIO TAPES OF REGULAR AND/OR SPECIAL CLOSED SESSION BOARD MEETINGS TO BE DESTROYED
Motion by Fulkerson, second by Mitchell that the audiotapes of regular and/or special closed session board meetings from July 17, 2017 through December 18, 2017 be destroyed in accordance with the Local Records Act. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
R. VAUGHAN EMPLOYED AS A SPECIAL EDUCATION TEACHER AT BROWNSVILLE ATTENDANCE CENTER
Motion by Acord, second by Fulkerson, that Rhet Vaughan be employed as a Special Education Teacher at Brownsville Attendance Center for the 2019-2020 school year. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
T. HALEY EMPLOYED AS A PART-TIME JUNIOR/SENIOR HIGH SCHOOL DEAN OF STUDENTS – PART-TIME HIGH SCHOOL SOCIAL SCIENCE TEACHER
Motion by Hammell, second by Scates, that Todd Haley be employed as a Part-Time Junior/Senior High School Dean of Students – Part-Time High School Social Science Teacher for the 2019-2020 school year. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Fulkerson, yes; Acord, yes. Motion carried.
K. ANDERSON REASSIGNED AS A SPECIAL EDUCATION BUS DRIVER
Motion by Hoskins, second by Acord, that Kim Anderson be reassigned from a Bus Driver/Bus Aide to a Special Education Bus Driver for the 2019-2020 school year to fill the vacancy created by the resignation of Jonathan Goemaat. Roll call vote: Hoskins, yes; Mitchell, yes; Scates, yes; Fulkerson, yes; Hammell, yes; Acord, yes. Motion carried.
K. RANKIN EMPLOYED AS THE JUNIOR HIGH SCHOOL ASSISTANT SOFTBALL COACH
Motion by Mitchell, second by Fulkerson, that Kelsey Rankin be employed as the Junior High School Assistant Softball Coach for the 2019-2020 school year to fill the vacancy created by the resignation of Lora O’Daniel. Roll call vote: Mitchell, yes; Scates, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Acord, yes. Motion carried.
R. MICK EMPLOYED AS 1ST GRADE TEACHER
Motion by Hammell, second by Mitchell, that Robin Mick be employed as a 1st Grade Teacher at Lincoln Attendance Center for the 2019-2020 school year to fill the vacancy created by the reassignment of Kim Owen. Roll call vote: Scates, yes; Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
W. PEARCE EMPLOYED AS AN ELEMENTARY RtI INTERVENTIONIST AT JEFFERSON ATTENDANCE CENTER
Motion by Acord, second by Hoskins, that Whitney Pearce be employed as an Elementary RtI Interventionist at Jefferson Attendance Center for the 2019-2020 school year pending certification. Roll call vote: Fulkerson, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Scates, yes; Acord, yes. Motion carried.
ADJOURN
Motion by Hoskins, second by Mitchell, that the meeting by adjourned at 8:38 p.m. Motion carried by unanimous vote.
http://www.carmischools.org/images/pdf/minutes/junemin.pdf
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