Carmi White County Community Unit School District 5 Board of Education met July 15.
Here is the minutes provided by the board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held on Monday, July 15, 2019, at Jefferson Attendance Center (new building). The meeting was called to order by President Andy Acord at 7:00 p.m.
RECITAL OF PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited by all present.
Those present were board members Acord, Chapman, Hammell, Hoskins, and Mitchell. Others present were Superintendent Brad Lee, Amy Atteberry, Washington Attendance Center principal; Dr. Amy Dixon, Jefferson and Lincoln Attendance Centers principal; Bart King, junior high school principal; Jarrod Newell, high school principal; Lacey Moore, elementary dean of students; Corey Ackerman, CWCEA president; Rachel Blazier, unit secretary; Scott Mareing, reporter at Carmi Broadcasting Co.; and Len Wells, reporter at The Carmi Chronicle.
CONSENT AGENDA APPROVED
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of the June 17, 2019 regular board meeting
2. Revision of Board Policies: 2:110 Qualifications, Term, and Duties of Board Officers; 2:140 Communications to and From the Board; 5:180 Temporary Illness or Temporary Incapacity; 6:40 Curriculum Development and 6:340 Student Testing and Assessment Program
Upon the recommendation of the Illinois Association of School Boards (IASB), the district needs to update the following board policies: 2:110 Qualifications, Term, and Duties of Board Officers; 2:140 Communications to and From the Board; 5:180 Temporary Illness or Temporary Incapacity; 6:40 Curriculum Development and 6:340 Student Testing and Assessment Program.
It was recommended that board policies 2:110 Qualifications, Term, and Duties of Board Officers; 2:140 Communications to and From the Board; 5:180 Temporary Illness or Temporary Incapacity; 6:40 Curriculum Development and 6:340 Student Testing and Assessment Program be preliminarily adopted, as amended, with final action set for the regular August meeting of the Board of Education.
3. Five Year Review of Board Policies: 2:240 Board Policy Development; 3:60 Administrative Responsibility of the Building Principal; 4:90 Activity Funds; 5:35 Compliance with the Fair Labor Standards; 5:40 Communicable and Chronic Infectious Disease; 5:130 Responsibilities Concerning Internal Information; 5:310 Compensatory Time-Off; 6:110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program and 7:170 Vandalism
Upon the recommendation of the Illinois Association of School Boards (IASB), every policy is reviewed on a five year cycle. The following policies were up for review and approval: 2:240 Board Policy Development; 3:60 Administrative Responsibility of the Building Principal; 4:90 Activity Funds; 5:35 Compliance with the Fair Labor Standards; 5:40 Communicable and Chronic Infectious Disease; 5:130 Responsibilities Concerning Internal Information; 5:310 Compensatory Time-Off; 6:110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program and 7:170 Vandalism.
It was recommended that board policies 2:240 Board Policy Development; 3:60 Administrative Responsibility of the Building Principal; 4:90 Activity Funds; 5:35 Compliance with the Fair Labor Standards; 5:40 Communicable and Chronic Infectious Disease; 5:130 Responsibilities Concerning Internal Information; 5:310 Compensatory Time-Off; 6:110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program and 7:170 Vandalism be approved, with no changes. One reading is only required by the board when a policy is reviewed and no changes are made.
4. Resignation
Susan Keck has submitted a letter of resignation as a Pre-Kindergarten Classroom Aide at Washington Attendance Center effective immediately.
It was recommended that the letter of resignation of Susan Keck as a Pre- Kindergarten Classroom Aide at Washington Attendance Center effective immediately be accepted.
5. Donation
Carmi-White County C.U.S.D. #5 has been the recipient of a donation from Stay Positive Stay Aggressive Inc. SPSA in the amount of $6,000.00 for its After School Program. In line with board policy, it was recommended that the board of education accept the donation noted above.
Motion by Hammell, second by Mitchell, that recommendations for consent agenda items as follows:
1. Minutes of the June 17, 2019 regular board meeting
2. Revision of Board Policies: 2:110 Qualifications, Term, and Duties of Board Officers; 2:140 Communications to and From the Board; 5:180 Temporary Illness or Temporary Incapacity; 6:40 Curriculum Development and 6:340 Student Testing and Assessment Program
3. Five Year Review of Board Policies: 2:240 Board Policy Development; 3:60 Administrative Responsibility of the Building Principal; 4:90 Activity Funds; 5:35 Compliance with the Fair Labor Standards; 5:40 Communicable and Chronic Infectious Disease; 5:130 Responsibilities Concerning Internal Information; 5:310 Compensatory Time-Off; 6:110 Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program and 7:170 Vandalism
4. Resignation
5. Donation
be approved. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes; Acord, yes. Motion carried.
BILLS APPROVED
An additional listing of bills that came in late was presented to the board for its review and approval.
Motion by Hoskins, second by Hammell, that the bills for the month of June 2019 be approved as listed. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes; Acord, yes. Motion carried.
TREASURER’S REPORT
The treasurer’s report for the month of June 2019 was read as follows: Education Fund, $2,252,919; Building Fund, $96,327; Transportation Fund, $389,557; Municipal Retirement Fund, $66,605; Imprest Fund, $0; Tort Fund, $535,709; Debt Service Fund, $487,706; Working Cash Fund, $29,540; Fire Prevention and Safety Fund, $149,451; and Capital Projects, $256,568. Investments by Fund: Education Fund, $4,000,000; Building Fund, $600,000; Municipal Retirement Fund, $375,000; Working Cash Fund, $425,000; and Capital Projects, $1,000,000.
Superintendent Lee provided board members with a breakdown of receipts for the month of June 2019. The Education Fund received $1,038,780. June is the last month of the school year that the district receives money for Evidence Based Funding. The 1% Sales Tax received $47,484. Total receipts for the month were $1,086,264.
Motion by Chapman, second by Mitchell, that the treasurer’s report for the month of June 2019 be approved as read. Roll call vote: Hoskins, yes; Mitchell, yes; Chapman, yes; Hammell, yes; Acord, yes. Motion carried.
SUPERINTENDENT’S REPORT
Superintendent Lee reported the following items to the board:
1. OPENING OF SCHOOL
The opening of school is less than one month away. August 12 and 13 will be teacher institute and work days. On August 12, there will be a breakfast in the high school cafeteria from 7:30-8:30 a.m. Board members are welcome to stop by that morning. The first full day of school will be on Wednesday, August 14. School will dismiss 50 minutes early the first week of school in order for younger students to become acclimated and for staff to have some additional preparation time during the busy first week.
Additional opening of school information will be provided to the media, a copy of which is attached for board member review.
2. SUMMER MAINTENANCE UPDATE
General building maintenance throughout the district is progressing well, as usual. Special thanks to the custodial staff members in each building for their work in preparation for the upcoming school year. The security camera project is supposed to begin either the end of this month or the first week in August. Asphalt repairs at the Junior/Senior High School, Washington Attendance Center and Brownsville School is to begin this Wednesday.
3. DONATION TO AFTER SCHOOL PROGRAM
“Stay Positive – Stay Aggressive” is a not-for-profit organization started by Jade Mitchell, a 2001 graduate of CWCHS. He sponsors a golf tournament each year to raise money for individuals and/or families who are dealing with challenging health problems and need financial assistance. This is the second year that he has donated a portion of the money to help fund our After School Program for students in grades K-8. We very much appreciate his generosity.
4. BROWNSVILLE PLAYGROUND PROJECT
Before school starts, the south end of the sidewalk that runs to the west of the school and then runs to the pavilion will be finished. The architect is working on some of the existing playground equipment. There will be some landscaping done around the equipment. The Brownsville Foundation would like permission from the board to put up a 100’x100’ chain link fence to the north of the building around the swing sets and playground equipment that will be purchased by them. The project should be finished in September or October at the latest.
The pre-kindergarten equipment arrived at Washington Attendance Center. The company will be here next week to install the equipment. This project is being paid for with grant money.
PRELIMINARY BUDGET FY20 TO BE PLACED ON DISPLAY/PUBLIC HEARING SET
The FY20 preliminary budget summary, as well as the line item budget showing receipts and expenditures in all funds, were presented for the board’s review. The budget will be on display from now until final action set for the September 16 meeting in order to meet the minimum thirty (30) day display requirements. There will be revisions in this preliminary budget prior to the final adoption based on the final Evidence Based Funding, state and federal grant awards, final auditing of the FY19 budget, and placement of any changes necessary following the audit. This budget will be revised with more up-to-date figures prior to the budget hearing in September.
Motion by Mitchell, second by Hammell, that the FY20 tentative budget be accepted and placed on display for a minimum of thirty (30) days and that the public hearing and adoption of the 2019-2020 Carmi-White County Community Unit District No. 5 budget be set for the September meeting of the Board of Education. Roll call vote: Mitchell, yes; Chapman, yes; Hammell, yes; Hoskins, yes; Acord, yes. Motion carried.
DISTRICT INSURANCE RENEWAL
Bushue Human Resources prepares bid specifications for district insurance coverage every fourth year to seek bids from various competitive companies. This is the first year for the renewal with ICRMT. The anniversary date for coverage was July 1. This year is a renewal of last year’s coverages with ICRMT. Bushue recommends acceptance of ICRMT for package, boiler and machinery, auto, umbrella, and legal liability for a total premium of $111,725, as presented through Diamond Brothers Insurance of Centralia. This is an annual premium increase of $5,247 or 4.93% over expiring premiums. It was explained that this increase is due largely to the number of insured vehicles increasing from thirty-three (33) to thirty-four (34) for the 2019- 2020 policy term.
It was recommended that the board of education accept Bushue Human Resources Inc.’s insurance recommendation of ICRMT for package, boiler, and machinery, auto, umbrella, and educators’ legal liability for a total premium of $111,725.
Motion by Hoskins, second by Acord, that the board approve Bushue Human Resources Inc.’s insurance recommendation of ICRMT for package, boiler, and machinery, auto, umbrella, and educators’ legal liability for a total premium of $111,725. Roll call vote: Chapman, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
VEHICLE BIDS
At an earlier board of education meeting, the board authorized administration to seek bids for a five year lease/purchase of two (2) 71-passenger school buses for the district. Mr. King and Mr. Hite reviewed the details of the bids to determine if all bid specifications had been met and recommend that the board accept the bid of Midwest Bus Sales for a five year lease/purchase of two (2) 71-passenger school buses for the district for $18,185.19/year per vehicle. Attached is a summary recap of bids received for the board’s review.
It was recommended that the board accept the bid of Midwest Bus Sales for a five year lease/purchase of two (2) 71-passenger school buses for $18,185.19/year per vehicle.
Motion by Hammell, second by Mitchell, that the board of education accept the bid of Midwest Bus Sales for a five year lease/purchase of two (2) 71-passenger school buses for $18,185.19/year per vehicle. Roll call vote: Chapman, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
CLOSED SESSION
Motion by Chapman, second by Hammell, that the board meet in closed session at 7:15 p.m. for purposes of discussing appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer and collective negotiations. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes; Acord, yes. Motion carried.
Motion by Mitchell, second by Hammell, that the board return to open session at 8:12 p.m. Motion carried by unanimous voice vote.
CLOSED SESSION MINUTES APPROVED
Motion by Hammell, second by Chapman, that the board approve closed session minutes of the June 17, 2019 regular board meeting of the board of education. Roll call vote: Hoskins, yes; Mitchell, yes; Chapman, yes; Hammell, yes; Acord, yes. Motion carried.
VANESSA KISER EMPLOYED AS A PART-TIME BREAKFAST SUPERVISOR AT LINCOLN ATTENDANCE CENTER
Motion by Chapman, second by Hammell, that Vanessa Kiser be employed as a Part- Time Breakfast Supervisor (.5 Hr./Day) for the 2019-2020 school year to fill the vacancy created by the reassignment of Crystal Bennett. Roll call vote: Mitchell, yes; Chapman, yes; Hammell, yes; Hoskins, yes; Acord, yes. Motion carried.
HEATHER MILLHORN EMPLOYED AS THE JUNIOR HIGH SECRETARY- JUNIOR/SENIOR HIGH SCHOOL GUIDANCE SECRETARY
Motion by Hoskins, second by Mitchell, that Heather Millhorn be employed as the Junior High Secretary-Junior/Senior High School Guidance Secretary for the 2019-2020 school year to fill the vacancy created by the resignation of Amber Carroll. Roll call vote: Chapman, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
KIM EGBERT EMPLOYED AS A PART-TIME SPECIAL EDUCATION BUS AIDE
Motion by Chapman, second by Hammell, that Kim Egbert be employed as a Special Education Bus Aide (3 Hrs./Day) for the 2019-2020 school year to fill the vacancy created by the reassignment of Kim Anderson. Roll call vote: Chapman, yes; Hammell, yes; Hoskins, Mitchell, yes; Acord, yes. Motion carried.
SHELLY TAYLOR EMPLOYED AS A PART-TIME SPECIAL EDUCATION BUS AIDE
Motion by Mitchell, second by Acord, that Shelly Taylor be employed as a Special Education Bus Aide (3 Hrs./Day) for the 2019-2020 school year to fill the vacancy created by the reassignment of Kim Anderson. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes; Acord, yes. Motion carried.
JUSTICE STUBBLEFIELD EMPLOYED AS A HIGH SCHOOL ASSISTANT FOOTBALL COACH
Motion by Hoskins, second by Acord, that Justice Stubblefield be employed as a High School Assistant Football Coach for the 2019-2020 school year to fill the resignation of Jason Craig. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes; Acord, yes. Motion carried.
CHRIS LUCAS EMPLOYED AS THE HIGH SCHOOL ASSISTANT VOLLEYBALL COACH
Motion by Acord, second by Chapman, that Chris Lucas be employed as the High School Assistant Volleyball Coach for the 2019-2020 school year to fill the resignation of Brianne Douthitt. Roll call vote: Hoskins, yes; Mitchell, yes; Chapman, yes; Hammell, yes; Acord, yes. Motion carried.
HILLARY GEE APPROVED AS A VOLUNTEER HIGH SCHOOL ASSISTANT GOLF COACH
Motion by Mitchell, second by Hammell, that Hillary Gee be approved as a Volunteer High School Assistant Golf Coach for the 2019-2020 school year. Roll call vote: Mitchell, yes; Chapman, yes; Hammell, yes; Hoskins, yes; Acord, yes. Motion carried.
PATRICIA TROUT APPROVED AS A VOLUNTEER HIGH SCHOOL ASSISTANT GIRLS’ TENNIS COACH
Motion by Hoskins, second by Mitchell, that Patricia Trout be approved as a Volunteer High School Assistant Girls’ Tennis Coach for the 2019-2020 school year. Roll call vote: Chapman, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
MATT SNEED AND SPUD EGBERT APPROVED AS VOLUNTEER HIGH SCHOOL ASSISTANT FOOTBALL COACHES
Motion by Chapman, second by Hammell, that Matt Sneed and Spud Egbert be approved as Volunteer High School Assistant Football Coaches for the 2019-2020 school year. Roll call vote: Chapman, yes; Hammell, yes; Hoskins, yes; Mitchell, yes; Acord, yes. Motion carried.
LEAVE OF ABSENCE REQUEST
Motion by Chapman, second by Mitchell, that the request of Anna York for a leave of absence for the 2019-2020 school year be accepted. Roll call vote: Hammell, yes; Hoskins, yes; Mitchell, yes; Chapman, yes; Acord, yes. Motion carried.
ADJOURN
Motion by Hoskins, second by Hammell, that the meeting be adjourned at 8:17 p.m. Motion carried by unanimous vote.
http://www.carmischools.org/images/pdf/minutes/julyregularmin.pdf
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