Carmi White County Community Unit School District 5 Board of Education met Oct. 16.
Here is the minutes provided by the board:
The regular meeting of the board of education of Carmi-White County Community Unit District No. 5 was held on Monday, September 16, 2019 at Jefferson Attendance Center (new building). The meeting was called to order by President Andy Acord at 7:00 p.m.
RECITAL OF PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited by all present.
Those present were board members Acord, Chapman, Fulkerson, Hoskins, and Scates. Others present were Superintendent Brad Lee; Amy Atteberry, Washington Attendance Center principal; Dr. Amy Dixon, Jefferson and Lincoln Attendance Centers principal; Jarrod Newell, high school principal; Kathy Price, Brownsville principal; Lacey Moore, Elementary Dean of Students; Will Knight, CWCEA representative; Joe Zieren, president of the Lion’s Club; Chris Sherard, Lion’s Club; Randy Adams, Carmi Rotary Club; Patrick Haskell, Brownsville Foundation; Travis Black, SIC student; Trena Black; district teacher and student parent; Rachel Blazier, unit secretary; Scott Mareing (WROY), and Nicole Behnke-Bullock, Editor (The Carmi Chronicle).
CONSENT AGENDA ITEMS APPROVED
Consent agenda items were presented to the board for its approval as follows:
1. Minutes of the August 19, 2019 regular board meeting
2. Serious safety hazard resolutions
Article 5/29-3 requires school boards with Illinois Department of Transportation serious safety hazard approvals to annually certify that the serious safety hazards still exist. A proposed resolution was presented for the board’s approval listing the district’s current serious safety hazard approvals. It was recommended that the board adopt the resolution.
3. Resignation
Diana Lamont has submitted a letter of resignation as a breakfast supervisor at Jefferson Attendance Center effective immediately.
Accept the letter of resignation of Diana Lamont as a breakfast supervisor at Jefferson Attendance Center effective immediately.
4. Retirements
Sheila Napier has submitted a letter of retirement as the Carmi-White County C.U.S.D. #5 Bookkeeper effective September 30, 2019.
Barbara Fleck has submitted a letter of retirement as a Special Education Individual Aide at Brownsville Attendance Center effective September 16, 2019.
Accept the letter of retirement of Sheila Napier as the Carmi-White County C.U.S.D. #5 Bookkeeper effective September 30, 2019 and the letter of retirement of Barbara Fleck as a Special Education Individual Aide at Brownsville Attendance Center effective September 16, 2019.
5. Donations
Brownsville Attendance Center has been the recipient of the following donations in support of its programs:
In Memory of Leslea Goin:
Mr. and Mrs. Jack Sailer.$100.00
Rice Motor Company.$50.00
Mr. and Mrs. Randall Hofer.$25.00
Mr. and Mrs. Keith Simmons.$50.00
Mr. and Mrs. Bart King.$100.00
Mr. and Mrs. Jerry Simmons.$25.00
Mrs. Carolyn Price.$100.00
Mr. and Mrs. Gary Gain.$20.00
Mr. and Mrs. Michael Offutt.$50.00
Mr. and Mrs. Harold Karger.$25.00
Ms. Karla Lee.$25.00
Mr. and Mrs. Dennis Kittinger.$50.00
Mr. and Mrs. Terry Gholson.$50.00
Mr. and Mrs. Phillip Hoskins.$30.00
Mr. and Mrs. David Hoskins.$100.00
Dr. and Mrs. Clint Taylor.$75.00
Mr. and Mrs. Art Saunders.$50.00
Mrs. Alice Bryant.$25.00
Ms. Cindy Martin.$50.00
Mr. John Stanley.$50.00
Mr. and Mrs. Van Henning.$50.00
Mr. and Mrs. David Johnson.$25.00
Mr. and Mrs. Thys Bax.$25.00
Ms. Janet Woolsey.$25.00
TOTAL DONATIONS.$1,175.00
In line with board, policy it was recommended that the board of education
accept the donations noted above.
Motion by Scates, second by Chapman, that recommendations for consent agenda
items as follows:
1. Minutes of the August 19, 2019 regular board meeting
2. Serious safety hazard resolutions
3. Resignation
4. Retirements
5. Donations
be approved. Roll call votes: Fulkerson, yes; Hoskins, yes; Scates, yes; Chapman, yes; Acord, yes. Motion carried.
BILLS APPROVED
Motion by Hoskins, second by Fulkerson, that the bills for the month of August 2019 be approved as listed. Roll call vote: Hoskins, yes; Scates, yes; Chapman, yes; Fulkerson, yes; Acord, yes. Motion carried.
TREASURER’S REPORT READ AND APPROVED
The treasurer’s report for the month of August 2019 was read as follows: Education Fund, $1,823,147; Building Fund, ($68,374); Transportation Fund, $353,071; Municipal Retirement Fund, $4,379; Imprest Fund, $7,500; Tort Fund, $370,540; Debt Service Fund, $525,163; Working Cash Fund, $29,574; Fire Prevention and Safety Fund, $149,630; and Capital Projects, $330,917. Investments by Fund: Education Fund, $4,000,000; Building Fund $600,000; Municipal Retirement Fund, $475,000; Working Cash Fund, $425,000; and Capital Projects, $1,000,000.
Receipts in August 2019 for the Education Fund included $618,620 from the Evidenced Based Funding (represents the first two payments from ISBE for this school year), $25,000 from the Pre-K grant, $10,768 from special education tuition reimbursement, $36,309 for E-Rate, $5,606 from Book Rental, and $6,900 from Corporate Replacement Tax. The transportation fund received $66,811 (from last year’s budget). The 1% Sales Tax totaled $56,853, of which $18,762 was used to pay down bonds. The total for all funds for the month of August 2019 was $826,868.
Motion by Fulkerson, second by Scates, that the treasurer’s report for the month of August 2019 be approved as read. Roll call vote: Hoskins, yes; Scates, yes; Chapman, yes; Fulkerson, yes; Acord, yes. Motion carried.
SUPERINTENDENT’S REPORT TO THE BOARD
Superintendent Lee reported the following items to the board:
1. IASA/IASB/IASBO ANNUAL MEETING, NOVEMBER 22-24, 2019, CHICAGO
Housing requests and registration for all board of education members have been submitted to IASB. The last date for cancellation of IASB registration is October 1. If board members have not already done so, they are to let Rachel or Mr. Lee know if they are unable to attend this year’s conference as soon as possible.
2. ADMINISTRATOR AND TEACHER COMPENSATION REPORT
The updated administrator and teacher compensation report will be on the district website by October 1, 2019.
3. SIXTH DAY ENROLLMENT
The district’s sixth day enrollment for the 2019-2020 school year was 1,370 – up 25 students from last year’s sixth day enrollment of 1,345.
4. EVIDENCED BASED FUNDING SPENDING PLAN
School districts are now required to submit to the Illinois State Board of Education an EBF Spending Plan by September 30, 2019. The intent of the plan is to see how districts are utilizing the new Evidenced Based Fund and Tier Funding dollars. ISBE is wanting to see how the dollars spent will help in making progress towards the ISBE goals of increasing test scores and preparing students for College and Career Readiness.
5. TAX REVENUE
According to County Treasurer, Pam Armstrong, the revenue for local taxes will be a couple of months behind from previous years. The first installment will be due November 15 and the second installment will be due January 15. Fortunately, the district is currently financially stable and will be able to withstand the delay in payments.
6. DONATION
Joe Zieren, president of the Lion’s Club, presented a check in the amount of $750.00 to the district to help pay for fees that families cannot afford to pay.
Mr. Zieren addressed the board and reported that the Lion’s Club held a breakfast on August 17, 2019 and decided to donate the proceeds to the school system. Superintendent Lee thanked the Lion’s Club for its generosity.
7. GOOD NEWS!
Administrators reported “Good News” in his/her respective building(s).
Mrs. Price reported that Brownsville’s Special Olympic volleyball team is going to the state tournament at Rockford at the end of October. The team received second place this past weekend which advanced them to the state tournament. The Brownsville Chili Supper is October 17.
Mrs. Atteberry reported that the Pre-K Grant funded its new playground facility and that the students are enjoying it. All fourth and fifth graders at Washington Attendance Center now have chromebooks thanks to Title I funds along with district funds.
Dr. Dixon reported that the kindergarten teachers at Lincoln Attendance Center decided to try something different this year at its Back-to-School-Night. Staff invented a scavenger hunt for the whole family. As a family, they got to get on a school bus and meet with the kindergarten teachers in a smaller group. Students visited the cafeteria where they each received a refreshment. The kindergarten students and their families walked through all of the stations in the building.
Dr. Dixon said that the teachers at Jefferson Attendance Center are appreciative of the class sizes that the board has provided for them. The inclusion classes where special education and general education students meet together with regular education teachers and Mrs. Amy Rice co-teaching is showing much success.
Mr. Newell told the board that he is amazed at the talented students at the high school that do amazing things in the classroom, on the stage, and on the different sport teams. He said that he appreciates the little things that all of his staff does for the students. This week is Homecoming Week at the high school. Activities include class themes, class competitions, a homecoming parade which is in the works, the homecoming coronation on Friday evening at the football game, and the homecoming dance on Saturday night.
BUDGET HEARING AND ADOPTION OF FY20 BUDGET
Attached is the line item budget for FY20. In front of the line item budget is a summary of the budget that summarizes each fund. The figures vary slightly from those presented in July due to some revenue and expenditure changes and audit adjustments.
The education fund budget has projected receipts of $12,254,024 and expenditures of $11,426,281. The cash balance for July 1, 2020 is projected to be $7,347,857.
The building fund begins the year at $715,708 and is projected to complete the year at $765,660.
The debit service fund (formerly bond and interest fund) begins at $492,988 and is projected to finish the year at $517,023 as the district continues to pay down existing school district bonds. This includes $235,000 in revenue from the 1% sales tax that the district has projected to receive in 2019-2020.
The transportation fund begins with a cash balance of $394,239 and is projected to complete the year with a balance of $429,439.
The IMRF budget begins the year with a $447,315 cash balance and is projected to complete the year with a balance of $345,470.
The Capital Outlay fund begins with a cash balance of $1,272,445 and is projected to complete the year with a balance of $1,639,785.
The working cash fund starts the year with $460,487 and is projected to end the year with $531,859.
The tort immunity fund begins with a cash balance of $541,233 and is projected to end the year with a $628,922 balance. Each year the district levies for these dollars that are used to fund risk management costs to the district such as insurance and other related expenditures.
The fire prevention and safety fund shows a beginning balance of $151,070 and is projected to end the year with a project balance of $167,442.
Total receipts for all funds are projected at $16,237,089 with expenditures of $14,859,231. This results in a 2019-2020 balance of $1,377,858 in receipts vs. expenditures.
This budget continues to allow the district to maintain the programs that are expected from the community while providing dollars to maintain the positive teaching and learning environment that our teachers and students deserve.
Motion by Scates, second by Hoskins, that the FY20 budget for Carmi-White County Community Unit District No. 5 be adopted. Roll call vote: Scates, yes; Chapman, yes; Fulkerson, yes; Hoskins, yes; Acord, yes. Motion carried.
MEMORANDUM OF AGREEMENT
The Board of Education and the Carmi-White County Support Staff Association has agreed upon a Collective Bargaining Agreement for the 2019-2020, 2020-2021, and 2021-2022 school years. Within that agreement, the board of education agreed to pay an additional $25.00 per month towards the individual health insurance premium for each employee up to a maximum of $700.00.
It was recommended that the board pass a Memorandum of Agreement with the Carmi- White County Education Association for the remainder of the agreement (2019-2020, 2020-2021 and 2021-2022) to increase the premium by $25.00 per month paid by the board up to $700.00 per month retroactive September 1, 2019.
Motion by Fulkerson, second by Scates, that the board of education enter into a Memorandum of Agreement with the Carmi-White County Education Association to increase the health insurance premium paid by the board to $700.00 per month for the remainder of this contract. Roll call vote: Scates, yes; Chapman, yes; Fulkerson, yes; Hoskins, yes; Acord, yes. Motion carried.
RESOLUTION IN SUPPORT OF THE ILLINOIS OIL AND GAS INDUSTRY
White County has been Illinois’ top oil producing county in recent years, producing nearly 2 million barrels in 2018. This prolific oil production was responsible for approximately 11 percent of the county’s overall property tax revenue from 2007-2017, totaling more than 15 million dollars according to the Illinois Petroleum Resources Board (IPRB). They estimate that approximately 7.5 million of that revenue went to fund the three public schools in White County. It is estimated that 4.5 million of that revenue was distributed to Unit #5 over that eleven year period. The district appreciates all that the oil and gas industry does for Unit #5.
It was recommended that the board pass a resolution in support of the Illinois Oil and Gas Industry.
Motion by Acord, second by Chapman, that the board of education pass the attached resolution in support of the Illinois Oil and Gas Industry. Roll call vote: Chapman, yes; Fulkerson, yes; Hoskins, yes; Scates, yes; Acord, yes. Motion carried.
REVIEW OF BOARD POLICY 7:180 PREVENTION OF AND RESPONSE TO BULLYING, INTIMIDATION AND HARASSMENT
Attached is Board Policy 7:180 Prevention of and Response to Bullying, Intimidation and Harassment as recommended by the Illinois Association of School Boards. The Illinois School Code requires that these policies be reviewed every two years.
It was recommended that the board review and re-evaluate the policy with no changes deemed necessary.
Motion by Hoskins, second by Fulkerson, that the board of education has reviewed and re-evaluated Board Policy 7:180 Prevention of and Response to Bullying, Intimidation, and Harassment, and deemed no changes are to be made. Roll call vote: Fulkerson, yes; Hoskins, yes; Scates, yes; Chapman, yes; Acord, yes. Motion carried.
CLOSED SESSION
Motion by Scates, second by Acord, that the board meet in closed session at 7:23 p.m. for purposes of discussing the appointment, employment, compensation, discipline, performance, or dismissal of an employee or officer. Roll call vote: Hoskins, yes; Scates, yes; Chapman, yes; Fulkerson, yes; Acord, yes. Motion carried.
Motion by Chapman, second by Hoskins, that the board return to open session at 8:12 p.m. Motion carried by unanimous voice vote.
CLOSED SESSION MINUTES APPROVED
Motion by Scates, second by Hoskins, that the board approve closed session minutes of the August 19, 2019 regular board meeting. Roll call vote: Scates, yes; Chapman, yes; Fulkerson, yes; Hoskins, yes; Acord, yes. Motion carried.
MIKE KNIGHT, ALLISON KOSIKOWSKI, SALLY RILEY AND EMILY WILLIAMS APPROVED AS BUILDING VOLUNTEERS AT LINCOLN ATTENDANCE CENTER
Motion by Fulkerson, second by Chapman, that Mike Knight, Allison Kosikowski, Sally Riley and Emily Williams be approved as building volunteers at Lincoln Attendance Center for the 2019-2020 school year. Roll call vote: Scates, yes; Chapman, yes; Fulkerson, yes; Hoskins, yes; Acord, yes. Motion carried.
SHELLY ALDRICH EMPLOYED AS PART-TIME BREAKFAST SUPERVISOR AT JEFFERSON ATTENDANCE CENTER
Motion by Acord, second by Fulkerson, that Shelly Aldrich be employed as a part-time breakfast supervisor (.5 Hr/Day) at Jefferson Attendance Center for the 2019-2020 school year to fill the vacancy created by the resignation of Diana Lamont. Roll call vote: Chapman, yes; Fulkerson, yes; Hoskins, yes; Scates, yes; Acord, yes. Motion carried.
KATHLEEN BUCHANAN EMPLOYED AS A SPECIAL EDUCATION INDIVIDUAL AIDE AT WASHINGTON ATTENDANCE CENTER
Motion by Scates, second by Hoskins, that Kathleen Buchanan be employed as a Special Education Individual Aide at Washington Attendance Center for the 2019-2020 school year to fill the vacancy created by the reassignment of Jennifer Foote. Roll call vote: Fulkerson, yes; Hoskins, yes; Scates, yes; Chapman, yes; Acord, yes. Motion carried.
ADJOURN
Motion by Chapman, second by Scates, that the meeting be adjourned at 8:15 p.m. Motion carried by unanimous voice vote.
http://www.carmischools.org/images/pdf/minutes/sepmin.pdf
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