Albion Public Library Board met Sept. 10.
Here is the minutes provided by the board:
Call to Order and Roll Call
Meeting called to order at: 6:01 PM on Tuesday, September 10, 2019. Trustees and Librarian present were as follows;
☒ Roxanna Behnke ☒ Dianne Berger
☒ Meghan Fearn
☒ Melissa Felling ☒ Terry Harper
☒ Samantha McDaniel
☒ Abby Shelton
☒ Dennis Turpin
☒ David Wheat
☒ Steve Ward
Visitor(s) on business were: ______________________________
Quorum
Legal Quorum Present
The presence of nine (9) Trustees did Constitute a legal quorum for discussing and transacting library business.
Reading and Approval of the Minutes
Minutes approved
Minutes were presented to trustees present for reading. The presiding officer called for any additions or corrections. Corrections or Additions: No corrections or additions noted. With no further additions or corrections, Melissa Felling called for a motion to approve minutes. Meghan Fearn moved to approve the minutes as presented, David Wheat seconded the motion. Motion passed by unanimous consent.
Approval of the Treasurer’s Report
Treasurer’s Report Approved
Balance in Working Fund: $41,726.76.
Treasurer’s Comments: PPRT1 for August was 2,944.80.
Dianne Berger moved to approve the Treasurer’s report, Samantha McDaniel seconded the motion. Motion passed by unanimous consent.
Librarian’s Report
Library Renewal Policy for Best Sellers
Roxanna announced that the Library would be implementing a “no renewal” policy for best seller books. The reason for implementing the policy was a result of people checking out best sellers and then automatically renewing them several times effectively reducing the book circulation rate per unit of time resulting in reduced book usage by library patrons.
Larry Stone
Roxanna reported that the Library has banned Larry Stone from using library computers due to violation of Library use policies.
Unfinished Business (Old Business)
Contracts for Building Repairs
Drafts of the construction contracts prepared by ADG Group for building repair were presented for inspection by the board members.
Motion to Accept Bid from David Lear
Lear Construction Bid Accepted
Motion to accept bid from David Lear Construction, Inc for repair of floors, install sister joists, raise interior wall and all other construction needed to repair as outlined in the ADG field report for $2,800 was made by Steve Ward, seconded by Samantha McDaniel. All trustees voted in the affirmative by roll call.
Motion to Authorize Melissa Felling to Execute Construction Contracts
Melissa Felling Authorized to Sign Contract
Abby Shelton made motion to authorize Melissa Felling to sign and execute the construction contracts with Country Masonry and David Lear Construction, Inc when the final documents are received from ADG, motion seconded by Dianne Berger, all trustees voted in the affirmative by roll call.
New Business
Maple Tree Removal
Motion to Solicit Bids for Tree Removal Passes
It was reported that the maple tree on 4th street was dying and recommended that it be cut down before it became a hazard. David Wheat suggested that if it was in the Ameren power lines that Ameren might remove the tree for the library. Meghan Fear made a motion to solicit bids to have the maple tree cut down and removed. Steve Ward seconded the motion, motion passed by unanimous consent.
No Smoking Area Designation
Librarian to designate non-smoking areas
Roxanna reported that some people had been smoking within the 15 feet state designated non-smoking zone as prohibited under Illinois state law. The board without formal action noted that the Librarian had the authority to designate and post as appropriate any non-smoking areas on the Library premises.
Book and Bake Sale
The Library Book and Bake sale will be Saturday, October 5, 2019. The Usborne book sale will be September 15, 2019.
Adjournment
David Wheat moved to adjourn the meeting, Terry Harper seconded the motion. Motion passed by unanimous consent.
The meeting was adjourned at: 6:29 PM
https://www.albion.lib.il.us/board-of-trustees/minutes-of-library-bot-meetings/2019-09-10-apl-minutes.pdf/view
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