Harrisburg City Council met Feb. 6.
Here is the minutes provided by the council:
The Harrisburg City Council met on February 6, 2020 at 6:00 p.m. in the Council Room of City Hall, Harrisburg IL.
Mayor John McPeek called the meeting to order. Mayor John McPeek presided over the meeting with Commissioners Raymond Gunning, Rupert Johnson and Ron Morse answering roll call. Commissioner Roger Angelly was absent. Mayor John McPeek stated Commissioner Roger Angelly was with his granddaughter for Senior Night.
Pastor Dan Masters of the Harrisburg First Church of God led the group in prayer and the Pledge of Allegiance.
Commission Raymond Gunning made the motion to approve the consent agenda.
Regular Meeting Minutes January 16, 2020
Warrant Report and Check Register – January 2020
Siegel’s Uniform – Invoice 434367 – K. Wilson PD Uniform - $287.97 – Council Contingency
Brown & Roberts Inc. – Job 2019-188 - 19/20 Structure Inspections - $260.40
Brown & Roberts Inc. – Job 2019-132 – 2014 Water System Rehab GIS Updating - $1,311.24
Bryant Construction – Pay Estimate #9 – 2014 Water Main Rehab 19-035-09 - $153,334.67
Brown & Roberts Inc. – Job 2019-035 – 2014 Water Main Rehab - $19,506.60
Seconded by Commissioner Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
Mayor John McPeek stated they will review and approve the Executive Session minutes from August 01, 2019 thru January 16, 2020 in Executive Session.
Commissioner Ron Morse made the motion to approve Ordinance 1805 to vacate the alley located at 40 S. Main Street and 35 S. Vine Street from the north edge of 40 S. Main Street property to Church Street. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes. Motion carried. Mayor John McPeek stated this will for the new business that is coming to town.
Superintendent Jason Haney stated this will upgrade all necessary computers, it will eliminate the need for a new server, as Mayer Network will be doing remote hosting. Commissioner Ron Morse made a motion to approve the Remote Desktop Hosting with Mayer Network for $16,323.75. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes. Motion carried.
Fire Chief John Gunning approached Council about a piece of property located at 403 N. Main. Fire Chief John Gunning, Commissioner Rupert Johnson and Superintendent Michael Owens went and inspected the home. She wants to donate this property to the City of Harrisburg. Fire Chief Gunning stated this house could be put up for bid with the condition of rehabbing the property/home. Commissioner Raymond Gunning made the motion to accept the property at 403 N. Main Street for rehab purposes. Seconded by Commissioner Rupert Johnson.
Mayor John McPeek asked about the house near the junior high. Fire Chief John Gunning said the property has been purchased and it will be torn down.
Fire Chief John Gunning asked Council to release the damage deposit of $500.00 to Jeffrey and Patricia Street. They have complied with the City regulations in regards to the new mobile home installed. Commissioner Raymond Gunning made the motion to release the $500.00 damage deposit to Jeffrey and Patricia Street. Seconded by Commissioner Ron Morse. A roll call vote was taken with all present voting yes. Motion carried.
Fire Chief John Gunning approached Council about the property 109 E. McHaney. He stated there was a structure fire at 103 E. McHaney Street. The home was a total loss. The occupants sold it to their daughter and she tore the house down and cleaned up the property. This house has been a nuisance to the City and the Police Department. This house has been condemned and the executor of the property has been notified by letter that she has fifteen days to tear the house down. She would like to donate the property over to the City. The people who have the property at 103 E. McHaney would like to purchase the 109 E. McHaney property once we tear it down. Commissioner Raymond Gunning asked if they would be willing to purchase the property for what it cost the City to tear down and clean up. Fire Chief John Gunning said this is roughly a 1,000 square foot house. There are several people who would like to bid on this property. Commissioner Rupert Johnson said there should be a minimum bid for this property due to the expense of clean up.
Commissioner Rupert Johnson made the motion to accept 109 E. McHaney Street property/house. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes. Motion carried.
Mayor John McPeek stated there are a lot of dilapidated property in Harrisburg. He encourages the citizens to clean their property, try to make it look nice, and spring is coming soon so work on cleaning your property. Spring Cleanup will be scheduled and announced soon.
Matt Tosh from Brown and Roberts Inc. presented a change order #4 for the 2014 Watermain Rehabilitation Project Phase I. This change order is for an increase of $13,995.00. The increase is due to a quantity adjustment and for some unknown utilities. There was a meeting with Commissioner Roger Angelly a couple of weeks ago to let him know this would be coming. There are contingency funds available for this. Commissioner Ron Morse made the motion to approve Change Order #4 in the amount of $13,995.00. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes. Motion carried.
Matt Tosh from Brown and Roberts Inc. requested Council to approve to advertise for bids for the Phase 2 Water System Rehabilitation Project. We are ready to obtain bids. Commissioner Raymond Gunning made the motion to authorize Brown and Roberts Inc. to advertise for bids for the 2014 Watermain Rehab Project Phase 2. Seconded by Commissioner Rupert Johnson. A roll call vote was taken with all present voting yes. Motion carried.
Mayor John McPeek stated Phase 2 will be a big project. Matt Tosh stated it will be in about five different areas; however, it does included the uptown area. Mayor John McPeek asked the citizens to bear with us as this will be good for our community.
Commissioner Raymond Gunning asked Fire Chief John Gunning to speak about his department. Fire Chief John Gunning stated his department is down two men. He has one that has been deployed to Kuwait. He will be there until next March. He is requesting to hire a fire fighter subject to lay off if/when our employee returns. Commissioner Raymond Gunning stated the funds are available since the deployed fire fighter is not receiving pay from the City of Harrisburg at this time. Commissioner Raymond Gunning stated someone will be hired full-time with the understanding that if/when our current fire fighter returns he will be subject to lay off. Mayor John McPeek asked if the potential new hire should sign a contract with the City of Harrisburg stating those stipulations. Attorney Robert Wilson stated the City of Harrisburg has a pre-employment contract for the Fire Department.
Commissioner Raymond Gunning make the motion to hire a full-time fire fighter and to direct the Merit Board to present a name, subject the terms of being laid off when Tristan Monroe returns to work from being actively deployed. Seconded by Commissioner Ron Morse. A roll call vote was taken with all present voting yes. Motion carried.
Mayor John McPeek asked if we currently have the name of the fire fighter. Commissioner Raymond Gunning stated there is a list and the Merit Board will contact those individuals on the list and once someone accept the position, the Merit Board will present the name to Council. Commissioner Raymond Gunning asked the City Clerk to please contact the Merit Board to proceed with the process.
Commissioner Raymond Gunning requested Executive Session for Personnel, Litigation, and Collective Bargaining.
Commissioner Rupert Johnsons stated his department was in need of an additional truck. Commissioner Rupert Johnson made the motion to authorize the City Clerk to advertise for bids for a budgeted truck for the Street/Alley Department. All bids must be submitted to the City Clerk no later than February 20, 2020 by 4:00 p.m. Seconded by Commissioner Raymond Gunning. A roll call vote was taken with all present voting yes. Motion carried.
Mayor John McPeek announced there will a memorial service on February 28, 2020 at the Mid- First Bank Memorial Site to remember those who lost their lives during the Leap Day tornado in 2012. This will be posted on the City website, in City Hall, and throughout the community. The National Guard, guest speakers, and the Ministerial Alliance has been contacted. Please try to attend this memorial service.
Citizen Sharon Vandenberg asked Council and Chief of Police Michael Riden to please monitor the crossing at Small Street and Veterans Drive. People seem to be running the stop sign. She asked the citizens to please keep their dogs on leashes. She has many dogs running around her neighborhood. Mayor John McPeek and Commissioner Raymond Gunning instructed Sharon Vandenberg to file formal complaints about the dog situation. She asked for a street light to be put on O’Gara and Webster. She was told that a street light had already been put on O’Gara and that is was not feasible to put one in the middle of a block. She stated is just seemed too dark in that area.
Mayor John McPeek made the motion to go into Executive Session for Personnel, Litigation and Collective Bargaining. Seconded by Commissioner Ron Morse. A roll call vote was taken with all present voting yes. Motion carried.
Adjourn: 6:20 p.m. Reconvene: 7:12 p.m.
Mayor John McPeek made the motion to return to open session. Seconded by Commissioner Ron Morse. A roll call vote was taken with all present voting yes. Motion carried.
Mayor John McPeek presided over the meeting with Commissioners Raymond Gunning, Rupert Johnson and Ron Morse answer call. Commissioner Roger Angelly was absent.
Mayor John McPeek stated the Executive Session minutes from August 01, 2019 thru January 16, 2020 will remain closed. Mayor John McPeek stated no action was taken in Executive Session for Personnel, Litigation or Collective Bargaining.
Commissioner Raymond Gunning made the motion to adjourn. Seconded by Commissioner Ron Morse. A roll call vote was taken with all present voting yes. Motion carried.
Adjourn: 7:13 p.m.
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